SECRETARY


SECRETARY REPORT

DISTRICT 8 GSR MEETING  October 16, 2023


 

OPENING

Meeting opened at 7:07 PM, recorded via Zoom.

The Declaration of Unity was read by all in attendance.

The Mission Statement was read by the Chair.

 

INTRODUCTIONS

Attendees (in person)

 

Matt - Monday Big Book, David - Fresh Start, Jim - South Shore Group, Steve - Snug Harbor Group, Jerry - Quincy Monday Night, Jamie - Braintree Eye Opener, Mark - Walk the Talk, Doug - Steppin Out Tuesday Nights, Jimmy - Miracles on Saturday, Deidre - Sunday Serenity, Christine - You Get What You Give, Maura - Weymouth Saturday Morning, Jeff - Monday Big Book, Chris - Fresh Start

 

Attendees (Zoom)

Marie - Fort Square, Rick - Everybody’s Group, Courtney - Women’s Saturday Morning, Trish - Women’s Acceptance, Kim - Milton Farm Group

 

ANNIVERSARIES

AA Birthdays / Anniversaries since last meeting:

      N/A

 

READINGS

GSR Role, Tradition, and Concept were all read aloud.

 

GSR REPORTS

What’s going on with your groups?

      Doug - Chris (known Zoom bomber) has reengaged Zoom meetings, be careful out there!!

 

MONTHLY REPORTS

MONTHLY REPORTS

Secretary Report - Jimmy - report given, motioned and seconded, accepted 7:18 

(See last month’s mtg. notes for details)

      Recap previous months Secretary, DCM, and Treasury reports

      Highlight review for:

      Monthly website deductions approved

      Committee reports: Norfolk Corrections availability for commitments

      Old business: May 19th, 2024 Assembly - potential locations reviewed, further research needed

      Alcathons: Beale St confirmed available at same cost as previous year

      If fall fellowship falls through, shift funding to Alcathon food

      Hybrid component

      Renewing Zoom account for upcoming year

DCM Report - Chris - report not available, Paul not in attendance

      Limited feedback from Group Consciousness meeting

      More to come following meeting notes distribution

 

Treasurer Report - Chris - report given, motioned and seconded, accepted 7:23

      Beginning Balance (as of 9/30): $4895.15

      Contributions: $460.09

      Disbursements: 

      Rent: ($30.00)

      Fall Fellowship - Webb St Park rental: ($69.50)

      Web site: ($22.00)

      Ending Balance: $5233.74

      Allocated Funds: ($1459.50)

      *$1000 Alcathon Hall fee

      Prudent Reserve: ($500)

      Available Balance: $3274.24

      Cancel BBQ Add Hall Fee increase $459.74

      Adjusted Available Balance: $3733.74

      Note: Add Zoom allocation to Oct treasurer report ($150)

 

COMMITTEE REPORTS

      Are card holders for QR code cards available? 

      Marie to shop for solutions, submit for reimbursement if purchase made

 

COMMUNITY OUTREACH

      Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Kim B | Weymouth: Marie

 

OLD BUSINESS

      Hosting 2024 assembly

      BC High feedback: Cadigan Lecture Hall (~170 people), Hajjar Dining Hall both available

      Breakout sessions could use classrooms

      Mike follow up for possible pricing

      Quincy Monday Night & South Shore Group anniversary recaps

      South Shore Group 80th Anniversary (Sep 29) very well attended

      Quincy Monday Night Anniversary (Oct 2) was standing room only!!

      Xmas & New Year’s Alcathons

      Slots drawn live by in-person GSR attendees; drawn by Jimmy P for Zoom attendees

      Alcathon slot information to be shared when all event slots are fully populated

      Chris to communicate remaining slot availabilities via email for additional selection

      If groups then decide to participate they will get a random draw from remaining slots

      General Alcathon discussion/thoughts:

      How to distribute food/manage availability evenly across entire duration

      Need more people

      Try to stick to individually wrapped items (bulk snacks from BJs?)

      Is refrigeration available? Coolers w/ ice?

      Ensure plenty of coffee at start of meeting

      Note: Xmas groups seem to bring more food than New Years

      Motion: allot $500/event for food

      Rescinded; likely revisit in Nov. meeting

      Motion: purchase additional large coffee pot

      Seconded, accepted, 8:17

      Doug to facilitate purchase (complete during meeting)

      Consider coffee carafes (purchase if necessary)

 

      Open Positions

      Archives - ( 3rd Thurs 7:30 pm) - OPEN

      Accessibilities - (3rd Wed 6:30 pm - OPEN

      Chair - OPEN

      Corrections - (4th Thu 7 pm) - OPEN

      Two (2) Alt. DCMs - Steve P., Tim H. 

      Grapevine - OPEN

      Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

      Literature - (1st Mon 7 pm) - OPEN

      Robyn G to continue in position

      Public Information (1st Thu 7 pm) - OPEN

      Registrar - OPEN Keeping an ongoing list of who is there…

      Web Site - (1st Wed 7:00 pm ) - OPEN

 

MONTHLY REMINDERS

      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

      serviceseminar@aaemass.org

      Road Show - contact Kevin G

      altchair@aaemass.org

 

NEW BUSINESS

      GSR Packets: Click to get your GSR Packet PDF

 

TABLED BUSINESS

Goals for 2022/23

      Continue building Group participation in Area activities

      No new suggestions; item remains open

 

WHAT’S ON YOUR MIND?

      THE DISTRICT’S OWN PAUL S. (Alt Treasurer) IS SPEAKING AT THE STATE CONVENTION IN STURBRIDGE

      November 10-12 (Paul speaking Friday?)

      Try to support Paul S. if you can.


DISTRICT 8 GSR MEETING  September 18, 2023


OPENING

Meeting opened 7:02 PM, recorded via Zoom.

The Declaration of Unity was read by all in attendance.

The Mission Statement was read by the Chair.


INTRODUCTIONS

Attendees (in person)

Marie - Fort Square, Paul T - Everybody’s Group, Matt - Monday Big Book, Chris - Fresh Start, Doug - Tuesday Night Stepping Out, Jerry - Quincy Monday Night, Paul S - Quincy Mens, District 8 DCM, Jeff - Monday Big Book, Mike - Quincy Men’s Monday Night, Jim - South Shore Group, Steve - Snug Harbor,


Attendees (Zoom)

Mark - Walk the Talk, Courtney - Weymouth Saturday Morning


ANNIVERSARIES

AA Birthdays / Anniversaries since last meeting:


READINGS

GSR Role, Tradition, and Concept were all read aloud.


GSR REPORTS 

What’s going on with your groups?


MONTHLY REPORTS

Secretary Report - Jeff - report given, motioned and seconded, accepted 7:12 

(See last month’s mtg. notes for details)


DCM Report - Paul S - report given, motioned and seconded, accepted 7:22


Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:24


COMMITTEE REPORTS

Cooperation w/ Professional Communities (CPC)


COMMUNITY OUTREACH


OLD BUSINESS


MONTHLY REMINDERS


NEW BUSINESS


TABLED BUSINESS

Goals for 2022/23


WHAT’S ON YOUR MIND?





Motion to adjourn, seconded, accepted 8:34 PM

DISTRICT 8 GSR MEETING August 21, 2023

 

OPENING

Meeting opened 7:00 PM, recorded via Zoom

The Declaration of Unity was read by all in attendance.

The Mission Statement was read by the Chair.

 

INTRODUCTIONS

Attendees (in person)

Paul S - Quincy Men’s, District 8 DCM, Jerry - Quincy Monday Night, Marie - Fort Square, David - Fresh Start, Paul T - Everybody’s Group, Steve P - Snug Harbor, Mike - Quincy Men’s Monday Night, Jim F - South Shore Group, Mark - Walk the Talk, Tim H - Milton Rule 62, Jimmy P - Miracles on Saturday, Doug H - Tuesday Night Steppin Out, Jeff B - Monday Big Book 

 

Attendees (Zoom)

Kim B - Milton Farm Group, Jamie - Braintree, Rick A. - Everybody’s Group

 

Meeting opened 7:01 PM, recorded via Zoom

 

ANNIVERSARIES

AA Birthdays / Anniversaries since last meeting:

      Paul - July 20: 3-years

      Jeff - July 7: 4-years

 

READINGS

GSR Role, Tradition, and Concept were all read aloud.

 

GSR REPORTS

What’s going on with your groups?

      Monday Big Book - 12th Anniversary Pizza Party 

      8/28/23 Pizza and refreshments 7pm, meeting 7:30 pm 385 Ralph Talbot Rd, Weymouth

      Milton Farm Group - Anniversary Picnic

      9/17/23 12 - 5 pm Houghton’s Pond, Milton

      South Shore Group - 80th Anniversary!!!

      9/29/23 7 pm 40 Beale Street

 


 

MONTHLY REPORTS

Secretary Report - Jimmy P - report given, motioned and seconded, accepted 7:13 

(See last month’s mtg. Notes for details)

      Anniversary - Mike 2-year

      DCM report - in search of hall for Area Meeting (September)

      Area Meeting workshop ideas

      Technology Committee - looking for help

      Local commitment opportunities: Spectrum Health, BMC Brockton, Pine Street Residential, BMC South End

      Mass State Convention: November 10-12, Sturbridge Host Hostel

      Treasury Report reviewed and approved.

      Community Outreach: Mike to cover Milton  (See updated list on these minutes.)

 

DCM Report - Paul S - report given, motioned and seconded, accepted 7:18

      September Workshop Assembly

      Florida Ruffin Ridley School

      345 Harvard St, Brookline, MA 02446

      Sept. 10, 10:00 AM - 3:30 PM

      Orientation begins 9:30

      Hybrid in available on www.aaemass.org

      Workshops available include: GSR Best Practices, DCM Best Practices, Service Structure, and Area 30 Customs

 

Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:20

      Beginning Balance (as of 7/31): $4442.31

      Contributions: $274.50

      Disbursements: ($30.00) rent

      Ending Balance: $4686.81

      Allocated Funds: $1500.00 fall fellowship

      Prudent Reserve: ($500)

      Available Balance: $2686.81

 

COMMITTEE REPORTS

Cooperation w/ Professional Communities (CPC)

      N/A

 

COMMUNITY OUTREACH

      Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Kim B | Weymouth: Marie

 

OLD BUSINESS

      Hosting 2024 Assembly - May 19, 2024

      North Quincy: Jimmy P to follow up

      Weymouth: Doug H to follow up

      Quincy High: Chris P to follow up

      Curry College: not an option - Commencement weekend 

      David - question as to whether local Union Hall (Dorchester) would be acceptable

      Ideally would remain within District

      Motion for David to follow up for availability, seconded and accepted 7:30

      Fall Fellowship Event 

      Matt E - grills/propane

      David H - tables (4)

      Goods on hand:

      250 paper plates

      Two (2) boxes plastic utensils

      Various serving utensils

      Big Books, raffle tickets, other literature

      Chris G. compiling list of remaining needs, to be shared via email

      Open Positions

      Archives - ( 3rd Thurs 7:30 pm) - OPEN

      Accessibilities - (3rd Wed 6:30 pm - OPEN

      Chair - OPEN

      Corrections - (4th Thu 7 pm) - OPEN

      Two (2) Alt. DCMs - Steve P., Tim H. 

      Grapevine - OPEN

      Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

      Literature - (1st Mon 7 pm) - OPEN

      Robyn G to continue in position

      Public Information (1st Thu 7 pm) - OPEN

      Registrar - OPEN Keeping an ongoing list of who is there…

      Web Site - (1st Wed 7:00 pm ) - OPEN

      Steve P., Tim H., volunteering as Alt. DCMs  (THANK YOU  BOTH!!)

 

MONTHLY REMINDERS

      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

      serviceseminar@aaemass.org

      Road Show - contact Kevin G

      altchair@aaemass.org

 

NEW BUSINESS

      GSR Packets: Click to get your GSR Packet PDF

      2023 Xmas/New Year Alcathon

      Jim F. to contact hall (40 Beale St, Quincy) to confirm availability, pricing

      $1,000 total (both nights, 2022 spend)

      Steve P. to contact Winthrop Ave (as alternate location)

      Area compiled list of inactive groups in District; requesting feedback about contact person(s), whether group is still active etc.

      Email updates to: registrar@aaemass.org

 

TABLED BUSINESS

Goals for 2022/23

      Continue building Group participation in Area activities

      No new suggestions; item remains open

 

WHAT’S ON YOUR MIND?

      District 8 Website administration

      Configure automatic monthly deductions from District checking account

      If unavailable, pre-pay 1 year of hosting

      Motioned, seconded and accepted 8:11

      Quincy Serenity Breakfast

      Saturday, October 21, 8:30 - 10:30 am  The Tirrell Room 254 Quarry Street, Quincy MA

      EMAIL TICKET REQUESTS: quincyserenitybreakfast@gmail.com

      SEE JIMMY P. FOR TICKETS AND INFORMATION 617-549-0956 

      $25 PER TICKET includes full hot buffet breakfast and AA speaker meeting

      Tables of 10

      Must be purchased in advance, not available at the door

 

 

 

 

Motion to adjourn, seconded, accepted 8:14pm


DISTRICT 8 GSR MEETING   JULY 17, 2023

 

OPENING

Meeting opened 7:00 PM, recorded via Zoom

The Declaration of Unity was read by all in attendance.

The Mission Statement was read by the Chair.

 

INTRODUCTIONS

Attendees (in person)

Chris G - Fresh Start (Chair), David H - Fresh Start, Jerry S. - Quincy Monday Night, Matt E - Mon. BB,  Jimmy P. - Miracles on Saturday (Secretary), David - Fresh Start, Marie R. - Fort Square, 

Mark H. - Walk the Talk, Jim F. - SS Group

 

Attendees (Zoom)

Paul S - District 8 DCM,  Jeanne N. - WTT, Jeannie - ?, Steve P- Snug Harbor, Matt J - Rule 62, 

Kim - Milton Farm Group, Courtney - Wey. Sat. AM

 

ANNIVERSARIES

AA Birthdays / Anniversaries since last meeting:

      Mike - Quincy Men's Monday (2 years)

 

READINGS

GSR Role, Tradition, and Concept were all read aloud.

 

GSR Reports: What’s going on with your groups?

      Jerry: Quincy Monday Night Anniversary to be held Oct. 2.  6:30 pm mtg., 7:30 Pizza & Fellowship

      Jim F.:  SS GRoup 80th Anniversary to be held in August, date TBA

 

MONTHLY REPORTS

Secretary Report - Jimmy P. - report given, motioned and seconded, accepted

      SEE NOTES FROM LAST MONTH

 

DCM Report - Chris G. (for Paul S.) report given, motioned and seconded, accepted

      New hall for the Area meeting is needed

      Topics for September Workshop Assembly to Area Chair: chair@aaemass.org

      Check aaemass.org for more details

      Technology/Website committee: looking for willing participants to help with Assemblies and Area meetings

      Local Commitment opportunities: Spectrum Weymouth, BMC Brockton CSS, Pine Street Residential, BMC South End, Victory Programs

      Mass State Convention (www.aamastateconvention.org ) November 10-12 - Sturbridge Host Hotel

 

 

Treasurer Report - Paul S - report given, motioned and seconded, accepted

Starting Bank Balance            $4,484.51

Incoming Monies

Donations                    $ 337.80

Expenses

Rent                               $30.00

July 4 Alcathon             $350.00

Allocated Funds         $ 1500.00

Prudent Reserve           $500.00

Available Balance                  $2442.31

 


 

COMMITTEE REPORTS

{Chris G. appealed to anyone who may be interested in taking on the DCM role to assist Paul S..  There are two open DCM positions, many hands make light work.}

Area 30 Services - Position & Committee Descriptions and Contact Information  CLICK HERE

       Area Committee Page - Area 30 Calendar

      Cooperation with the Professional Community  (CPC)  - Kim B. 

      Literature - Robyn G.

 

COMMUNITY OUTREACH

Braintree - Kim B | Milton - Mike | Quincy - David | Randolph - Kim B | Weymouth - Marie

 

OLD BUSINESS

==== Open District Positions ====

      Archives - ( 3rd Thu 7:30pm)   Group History Form | On Line Form    - OPEN

      Accessibilities - (3rd Wed 6:30 pm)  - OPEN

      Alt Chair  - OPEN

      Alt Treasurer - Newly OPEN

      Corrections - (4th Thu 7 pm)   - OPEN - Corrections Chair  Margaret M.  corrections@aaemass.org

      2 x DCM's and Alt DCM

      Grapevine - (4th Sun  1 pm)   aaGrapevine.org  - OPEN

      Joint Treatment Facilities -  (3rd Fri 7 pm)    - OPEN

      Public Information (1st Thu 7 pm)  - OPEN

      Registar  - OPEN    GSR Change Form  or  Word Doc |   New Group Form or Word Doc | GSR Packets Click to get your GSR Packet PDF

      Web Site - Technology - (See Area Calendar )  - OPEN

 

      District 8 will work with local facilities to secure May 19th, 2024 (Post-Conference Assembly)

      Assembly hosting requirements/checklist: 

      One large meeting room (recommended capacity: 140-170 people)

      Three breakout rooms (recommended capacity: 40-50 people each)

      Kitchen facility

      Site availability: 7:30am - 5:00pm

      Ensure facility has adequate WiFi to support virtual portion of hybrid assemblies

      Special conditions and/or restrictions to make note of:

      Handicap accessibility

      Insurance requirements (Area 30 carries General Liability Insurance; this information available via Area Treasurer)

      Special food requirements

      Smoking policy

      Site should be reasonably accessible by car with parking available

      MBTA/bus accessibility is desirable if located in in the Boston area

      Fall Fellowship event

      Webb State Park - September 16, NOON - 5:00 PM 

      Some roles were filled, specific duties to be discussed in August

 

Monthly Reminders - Updates

      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

      serviceseminar@aaemass.org

      Road Show - contact Kevin G

      altchair@aaemass.org

NEW BUSINESS

      GSR Packets: Click to get your GSR Packet PDF

      PRICE INCREASES AT CENTRAL SERVICE/DISTRICT 8 STOCK

      PRICE INCREASE HAS BEEN MOVED TO AUGUST 1

 

TABLED BUSINESS

Goals for 2022/23

      Continue building Group participation in Area activities

      No new suggestions; item remains open

 

 

 

Bulletin Deadline: JULY 18, 2023

Motion to adjourn, seconded, accepted 8:28pm


DISTRICT 8 GSR MEETING   June19, 2023

 

Attendees (in person)

Chris G - Fresh Start, Paul S - District 8 DCM, David H - Fresh Start, Jerry - Quincy Monday Night, Jean - Braintree Tuesday Night, Matt E - Monday Big Book, Doug H - Tuesday Night Stepping Out, Paul T - Everybody’s Group, Jeff B - Monday Big Book (Alt GSR), Ann - District 7 DCM (special guest)

 

Attendees (Zoom)

Rick - Everybody’s Group, Steve P- Snug Harbor, Mark - Walk the Talk Group, Robyn G - Easton Phoenix, Marie - Fort Square, Matt J - Rule 62 

 

Meeting opened 7:00 PM, recorded via Zoom

 

AA Birthdays / Anniversaries since last meeting:

      N/A

 

GSR Reports: What’s going on with your groups?

      Jerry: Quincy Monday Night - October anniversary; details TBD

      Steve: Snug Harbor anniversary - July 13

      July 16: Open Meeting w/ food afterwards

      Rick: Everybody’s Group - August anniversary

      Matt: Rule 62 anniversary - June 30

      6pm food, 7pm speaker meeting, 8pm sober countdown

      All are welcome

 Monthly Reports

Secretary Report - Jeff B - report given, motioned and seconded, accepted 7:17

      May 15, 2023 with 12 members in attendance

      GSR Report highlights:

      Group anniversaries (Fort Square, Fresh Start, Snug Harbor)

      Secretary Report highlights:

      Treasury, DCM, Secretary reports reviewed

      NERF stipend(s) available for June 2-4 conference; none distributed

      Three (3) $200 stipends were allocated

      DCM Report highlights:

      District 11 recently dissolved

      All roles to remain open should interest in rebuilding District arise

      Need for volunteers to support upcoming NERF

      Need for volunteers/help for Assemblies

      Treasurer Report Highlights:

      May available balance: $3669.41

      Old Business highlights:

      Discussion on narrowing future Assembly hosting to either Pre- or Post-Assembly

      Pre: March

      Post: May

      Continue outreach to local facilities for Assembly hosting opportunities

      District voted to host Fall Fellowship late September, 2023

      Final booking TBD

      New Business highlights:

      Pen Pal request (via Norfolk Corrections)

      Yellow Card/Safety anticipated to be discussed as part of Post-Conference Assembly

 

DCM Report - Paul S - report given, motioned and seconded, accepted 7:31

      Technology/Website committee: looking for willing participants to help with Assemblies and Area meetings

      No experience necessary

      Discussions about Safety can be directed to Area Chair: chair@aaemass.org

      Safety Card can be found here: https://www.aa.org/safety-card-aa-groups

      Open Committee Chairs: Archives, Website

      Open Committee Alt. Chairs: Accessibility, Archives, Grapevine, Messenger, Registrar, Technology, Website

      Latest edition of Box 459 available at www.aa.org

      GSO contributions address change:

      PO Box 2407

      James A. Farley Station

      New York, NY 10116-2407

      GSO encouraging contributions electronically via www.contribution.aa.org

      $2.67/transaction savings

      Archives looking for help in cleaning storage unit

      Grapevine app coming in September

      Anticipated $2.99 price point

      Grapevine received $352 to purchase La Vina books and subscriptions for District 27 East Boston 

      La Vina workshop

      June 24, 9a-4p

      983 Bennington St., East Boston

      Local Commitment opportunities: Spectrum Weymouth, BMC Brockton CSS, Pine Street Residential, BMC South End, Victory Programs

      Mass State Convention (www.aamastateconvention.org ) November 10-12

      Sturbridge Host Hotel

 

Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:32

      Beginning Balance: $4169.41

      Contributions: $345.10

      Disbursements: ($30.00)

      Ending Balance: $4484.51

      Prudent Reserve: ($500.00)

      Available Balance: $3984.51

**$2134.51 following 6/19 accepted motions**

 

Committee Reports

Grapevine - Sarah (QMN)

      Robyn: Literature Committee

      Robyn will continue to serve the District in this role - Thanks Robyn!!

      Literature price increase

      If Central Services has stocked items, will offer at previous price until replacements needed

      Literature Committee evaluating electronic payment platform

      Next meeting July 10 (reschedule due to holiday)

 

Cooperation w/ Professional Communities (CPC) - Kim (Milton Farm)

      N/A

 

Community Outreach

      Braintree: Mike | Milton: Kim B | Quincy: David | Randolph: Kim B | Weymouth: Marie

 

Old Business

      Open Positions

      Archives - ( 3rd Thurs 7:30pm) - OPEN

      Accessibilities - (3rd Wed 6:30 pm - OPEN

      Chair - OPEN

      Corrections - (4th Thu 7 pm) - OPEN

      Two (2) Alt. DCMs - OPEN

      Grapevine - OPEN

      Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

      Literature - (1st Mon 7 pm) - OPEN 

      Robyn G to continue in position

      Public Information (1st Thu 7 pm) - OPEN

      Registrar - OPEN Keeping an ongoing list of who is there…

      Web Site - (1st Wed 7:00pm ) - OPEN

      District 8 will work with local facilities to secure May 19th, 2024 (Post-Conference Assembly)

      Assembly hosting requirements/checklist: 

      One large meeting room (recommended capacity: 140-170 people)

      Three breakout rooms (recommended capacity: 40-50 people each)

      Kitchen facility

      Site availability: 7:30am - 5:00pm

      Ensure facility has adequate WiFi to support virtual portion of hybrid assemblies

      Special conditions and/or restrictions to make note of:

      Handicap accessibility

      Insurance requirements (Area 30 carries General Liability Insurance; this information available via Area Treasurer)

      Special food requirements

      Smoking policy

      Site should be reasonably accessible by car with parking available

      MBTA/bus accessibility is desirable if located in in the Boston area

      Fall Fellowship event

      Webb State Park - September 16 (reservation confirmed 6/19)

      Date motioned, seconded, accepted 7:44

      Matt E volunteering to be point person for event

      Overall organization, shopping list, supplies

      Recommendation for 2024: 2 grills (if possible)

      2023 Fall Fellowship event spend: $975.28

      Motion to increase 2024 budget to $1500.00, seconded, accepted 7:42

Monthly Reminders

      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

      serviceseminar@aaemass.org

      Road Show - contact Kevin G

      altchair@aaemass.org

New Business

      GSR Packets: Click to get your GSR Packet PDF

      Post-conference Assembly (hosted by District 27 in East Boston)

      AA in Plain Language will contain disclaimer along the lines of “This is note a replacement for the Big Book of AA” 

      AA General Service Instagram program approved

      Grapevine working to secure funding for new app

      Motion to grant Alt. Delegates full access to Delegate information was not passed

      AA World Service working to provide more transparency

      General Service Board to perform inventory prior to next Conference

      NERF recap

      Great event and learning opportunity

      Pleased to see how much transparency when fielding questions

      July 4th Alkathon hosted by Districts 7 & 8 (Flier here)

      The Anchor

      7 Hadassah Way, Hull MA

      10am - 8pm

      Hybrid Zoom info

      558 075 0486 / 123456

      Motion to provide $350 contribution for event seconded, accepted 8:15

      Funds for food, space rental

      District 8 literature/business cards/safety

      Current stock nearing replacement level

      $279 for 10k cards

      $150 for 5k cards

      Chris, Paul S to inventory current levels ahead of July meeting

      Table decision to July meeting

      Volunteering at area 30 meeting - confusion led to missed opportunity, but will revisit again in coming months for next opportunity

 

Tabled Business

Goals for 2022/23

      Continue building Group participation in Area activities

      No new suggestions; item remains open

 

What’s on your mind:

      Paul S: pen pal update

      NY GSO has existing procedure (and forms) for correspondence with inmates

      Note, several letters exchanged outside of protocol

 

Bulletin Deadline: June 20

Motion to adjourn, seconded, accepted 8:28pm

DISTRICT 8 GSR MEETING   May 15, 2023

 

Attendees (in person) - Chris G - Fresh Start, Paul S - Quincy YP, David H - Fresh Start, Jerry - Quincy Monday Night, Marie - Fort Square, Jean - Braintree Tuesday Night, Matt E - Monday Big Book, Jeff B – 

 

Attendees (Zoom) - Steve P - Snug Harbor, Robyn G - Avalon, Mike - Quincy Mens Wed Nights, Kim - Milton Farm Group, Monday Big Book (Alt)                                                             

 

Meeting opened 7:02 PM, recorded via Zoom

 

AA Birthdays / Anniversaries since last meeting:

      N/A

 

GSR Reports: What’s going on with your groups?

      Fort Square anniversary meeting on June 16

      Regular meeting time, to include food, speakers, fellowship, and fun

      Fresh Start: Anniversary May 15

      Snug Harbor anniversary July 16

      Weymouth Avalon not meeting Wednesday, May 17

      Update did not make Bulletin deadline; spread the word

 

Monthly Reports

Secretary Report - Jeff B - report given, motioned and seconded, accepted 7:13

      April 17, 2023 with 15 members in attendance

      GSR Report highlights:

      Quincy Monday Nights meeting new meeting hours

      Quincy Young People considering looking for a new hall

      Secretary Report highlights:

      Treasury, DCM, Secretary reports reviewed

      DCM Report highlights:

      NERF information shared for June 2-4 conference, Burlington MA

      Website and Technology Committees temporarily merged

      Archives has a safe that needs to be cracked

      Treasurer Report Highlights:

      April ending balance: $2843.41

      CPC update:

      Literature needed for Randolph, Milton, and Braintree

      New Business highlights:

      Discussion on District interest in hosting future Assembly

      Discussion on District Fall Event

 

DCM Report - Paul S - report given, motioned and seconded, accepted 7:20

      Area meeting attended via Zoom

      Light agenda as Area meeting landed between larger Pre-, and Post-Conference Assemblies

      Reiterate need for volunteers to support upcoming NERF

      Reiterate need for volunteers/help for Assemblies

      Districts can volunteer to provide snacks (pizza)

      District 11 no longer functioning as bespoke District

      All roles (Chair, DCM, Treasurer etc.) remain open

      Outgoing role holders willing to assist transition if new volunteers step into vacancies

 

Treasurer Report - Paul S - report given, motioned and seconded, accepted 7:

      Beginning Balance: $3334.41

      Contributions: $865.00

      Disbursements: ($30.00)

      Ending Balance: $4169.41

      Prudent Reserve: ($500.00)

      Available Balance: $3669.41

 

Committee Reports

Grapevine - Sarah (QMN)

      N/A

 

Cooperation w/ Professional Communities (CPC) - Kim (Milton Farm)

      Kim: setting up/conducting trainings

      David: asked for clarification for facilities to be stocked - Court House, Police Station

      Mike: confirm Braintree PD stocked

      Robyn: attended Literature Committee meeting for a run down of what’s involved

      Noted need to ensure literature coverage for upcoming NERF

      Robyn will attend June meeting  

 

Community Outreach

      Braintree: Mike | Milton: Kim B | Quincy: David | Randolph: Kim B | Weymouth: Marie

 

Old Business

      Open Positions

      Archives - ( 3rd Thurs 7:30pm) - OPEN

      Accessibilities - (3rd Wed 6:30 pm - OPEN

      Chair - OPEN

      Corrections - (4th Thu 7 pm) - OPEN

      Two (2) Alt. DCMs - OPEN

      Grapevine - OPEN

      Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

      Literature - (1st Mon 7 pm) - OPEN 

      Robyn G to attend June 1st meeting

      Public Information (1st Thu 7 pm) - OPEN

      Registrar - OPEN Keeping an ongoing list of who is there…

      Web Site - (1st Wed 7:00pm ) - OPEN

      NERF (New England Regional Forum): June 2-4, Burlington MA

      11 years before NERF returns to Massachusetts

      Seeking volunteers

April 18, May 16 @ 7pm

Zoom ID: 849 9131 7479

Volunteering interest: nerf2023host@gmail.com

      District stipend for NERF (recipients must be willing to help - not just attend - NERF)

      Motion: three (3) $200 stipends

      Seconded, accepted 7:34p

      Hosting 2024 Assembly - location scouting updates:

      North Quincy HS: Chris, not able to connect with appropriate representative

      Will follow up for June District meeting

      Abigail Adams: Doug, listed as ‘Under Construction’ Spring ‘24, but possible other schools can be made available

      Quincy High: Kim, would need to complete form and set firm date

      Curry College: Mike, main auditorium 200+ w/ breakout spaces, $1500 for full day + $300 per classroom

      3rd Sunday of May typically Commencement

      Quincy College: Jean, unable to connect with appropriate College representative

      Recommend contacting “Events Department” or “President's Office”

      Group will look to secure date as soon as possible

      Pre-Conference = March

      Considering first two weeks of March

      Post-Conference = May

      Area provides $2500 + insurance coverage for event hosting

      Motion to table to next month, seconded, accepted 7:46

      Fall Fellowship Event

      Motion to host event at end of September or beginning of October

      End of September, seconded, accepted 7:47

 

Monthly Reminders

      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

      serviceseminar@aaemass.org

      Road Show - contact Kevin G

      altchair@aaemass.org

 

New Business

      GSR Packets: Click to get your GSR Packet PDF

      Post-conference assembly - May 21, 2023, 10:00am - 4:00pm

      Hosted by Hispanic District #27

      East Boston High School

      86 White Street

      East Boston, MA 02128

      Orientation: 9:15am

      https://us02web.zoom.us/j/87568542784?pwd=ZVlXUEpXeHkvWHZiUFJWR2ZPVXpyUT09

      Meeting ID: 875 6854 2784

      Passcode: Area30

      Paul S: relaying volunteer request from Virginia to help set up for Area meeting in Belmont

      June 28th, 8pm

      Chris: Pen Pal request from Brian (Norfolk)

      Letter received at District PO Box

      GSRs will bring request back to groups

      Central Service Financial Statement: as of 3/23 $375k

      Literature price increase July 1 (hardcover Big Book, Living Sober)

      Other literature (GSO, Grapevine) prices to remain the same as long as inventory holds

      Is Safety still a concern?

      Will be discussed at Post-Conference Assembly

      Yellow Card exists; does it need to be updated/amended?

      Anticipate more information following East Boston meeting, May 21

      June Bulletin deadline: Wednesday, May 22

 

Tabled Business

Goals for 2022/23

      Continue building Group participation in Area activities

      No new suggestions; item remains open

What’s on your mind:

      N/A

Motion to adjourn, seconded, accepted 8:15pm

DISTRICT 8 GSR MEETING  from April 17, 2023

 

Attendees (in person) Chris G- Fresh Start, Paul S- Quincy YP, Jeff B- Monday Big Book (Alt), Jean- Braintree Tuesday Night, Mark- Walk the Talk, Jerry- Quincy Monday Night, Doug H- Tuesday Night Steppin Out- Matt E- Monday Big Book, Mike- Quincy Mens, Kim- Milton Farm Group, Matt- Interested AA, , , 

 

Attendees (Zoom) Marie R- Fort Square, Courtney- Weymouth Sat. Morning, Robyn G- Avalon, Matt J- Rule 62

 

Meeting opened 7:05 PM, recorded via Zoom

 

AA Birthdays / Anniversaries since last meeting:

      Mark: 28 years!!

 

GSR Reports: What’s going on with your groups?

      Jerry: reminder for Quincy Monday Night changed meeting hours (May 1, 2023)

      Beginners 6:30p - 7:15p

      Speaker meeting 7:30p - 8:30p

      Paul S: Quincy Young People - losing a lot of meetings at Salvation Army (closed Monday holidays)

      Considering looking for a new hall

      Chris G: Fresh Start Considering looking for a new hall

      Voting Monday

      Options are: Stay put, Move to Knights of Columbus, or Merge with Quincy (Wednesday) 

      Paul S: recently attended Burn the Boat

      Group elected GSR, Alt GSR

 

Monthly Reports

Secretary Report - Jeff B - report given, motioned and seconded, accepted 7:18

      Reviewed March GSR Reports

      QMN schedule change

      Reviewed March Secretary Report

      Paul S - Good Shepherd meeting GSR feedback

      NERASSA Albany discussion (stipend allocation)

      Committee reports: CPC new chair (Pam)

      Joint Treatment Facilities guest speaker (Mark)

      Reviewed DCM Report- Posted on line as well. 

      Paul S attended Area meeting as Interested AA

      Discussion/approval of budget

      Technology team seeking help/volunteers

      Paul to share meeting minutes when available

      Belmont location to be moved; new location TBD

      Reviewed Treasury Report

      Available Balance: $2834.41a fter prudent reserv e

DCM Report - Paul S - report given, motioned and seconded, accepted 7:34

      Take from pauls email

      NERF (New England Regional Forum) - June 2-4, Burlington MA

      11 years before NERF returns to Massachusetts

      Seeking volunteers

      April 18, 7p

      May, 7p

      Zoom ID: 849 9131 7479

      Stipends available

      Website and technology committees have been temporarily merged

      Very understaffed; concern that with so few people involved are overburdened and could burn out, resulting in the end of hybrid meeting support 

      GSO conference end of this month

      Survey remains available (and highly recommended) @ www.aaemass.org

      Share to groups – Link: Survey

      “Where Money and Spirituality Mix” pamphlet to remove suggested percentages

      Group Conscience decision how to allocate

      Archives has a safe that needs to be cracked - no questions asked

      Safe is in the Archives, nobody knows the combination

 

Treasurer - Paul S - report given, motioned and seconded, accepted 7:35

      Beginning Balance: $3361.21

      Expenses (Rent): $30.00

      Incoming Monies: $48.20

      Allocated Funds: $0.00

      Available Balance: $2834.41

 

Committee Reports

Grapevine - Sarah (QMN)

      N/A

 

Cooperation w/ Professional Communities (CPC) - Kim (Milton Farm)

      Literature for Randolph and Milton PD - Kim

      Matt note Literature needed at Braintree PD - Mike

 

Community Outreach

      Braintree: Mike | Milton: Kim B | Quincy: David | Randolph: Kim B | Weymouth: Marie

 

Old Business

      Open Positions

      Archives - ( 3rd Thurs 7:30pm- OPEN

      Accessibilities - (3rd Wed 6:30 pm) - OPEN

      Chair – OPEN

      Alt Treasurer Newly OPEN

      Corrections - (4th Thu 7 pm) - OPEN

      2 -DCM & 2 Alt DCMs - - OPEN

      Grapevine - - OPEN

      Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

      Literature - (1st Mon 7 pm) - OPEN 

      Robyn G to attend May 1st meeting

      Public Information (1st Thu 7 pm) - OPEN

      Registrar - OPEN Keeping an ongoing list of who is there…

      Web Site - (1st Wed 7:00pm ) - OPEN

      Pre-Conference Assembly recap

      Plain Language translation of Big Book

      Suzanne will be able to preview and report back to Districts

      Safety in the Rooms

      Does AA need to take a stance?

 

      Traditions Workshop

      Tuesdays, 6:30p

      Contact either Mary Jane (serviceseminar@aaemass.org) or Paul S (pj.smith8289@gmail.com) for info

 

Monthly Reminders

      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

      serviceseminar@aaemass.org

      Road Show - contact Kevin G

      altchair@aaemass.org

 

New Business

      GSR Packets: Click to get your GSR Packet PDF

      Post-conference assembly - May 21, 2023

      Website not yet available

      Discussion on hosting a future assembly

      Suggestion to consider hosting something spring 2024 (either  March or May)

      Fall event + Holiday Alcathons = a lot of volunteering requirements

      Look into facilities to review at May 2023 GSR meeting; possible vote

      North Quincy HS (Chris), Abigail Adams (Doug), Quincy HS (Kim), Quincy College (Jean), Curry College (Mike)

      Breakout rooms necessary, advising at least 4

      Discussion on Fall event

      Vote to host 3rd event: motioned, seconded, passed (8:06p)

      Will discuss event options at May 2023 GSR meeting

      Food trucks?

 

      Jerry notes that pre-Covid, District would host both events

      Paul S notes that District 7 would likely contribute to assembly hosting tasks

 

Tabled Business

Goals for 2022/23

      Continue building Group participation in Area activities

      No new suggestions; item remains open

 

What’s on your mind:

      Doug: Area 30 newsletter available for subscription on www.aaemass.org

      Chris (for Jimmy P): Serenity Breakfast sponsored by Cohasset Lifeboat Group

      Buffet breakfast & speaker

      8:30a - 10:30a

      Tickets $25

      Seats available

 

Motion to adjourn, seconded, accepted 8:20pm

DISTRICT 8 MEETING

MARCH 20, 2023


Location: Quincy Point Cong. Church, 444 Washington St., Quincy


Officers Attending:

The meeting was called to order at 7:03 pm & opened with a Moment of Silence followed by the  Declaration of Unity, Statement of Acceptance, and the Mission Statement were read. After Anniversary the GSR Role, Traditions and Concepts were read.  Meeting was hybrid and recorded.

Introductions 

Attendees (in person)

Chris G - Fresh Start, Jeff B - Monday Big Book (Alt), David -  Fresh Start, Paul S - Quincy YP, Doug -  Steppin Out Tuesday, Jerry -  Quincy Monday Night, Jimmy -  Quincy Walk the Talk, Bob -  Interested AA, Marie -  Fort Square, Matt -  Monday Big Book, Mark -  Walk the Talk 

Guests  Suzanne -  Delegate to Area 30,   Virginia -  Area 30 Chair  


Attendees (Zoom)

Steve P - Snug Harbor, Kim B - Milton Farm, Robyn G - Avalon



Anniversaries since last meeting:  

Doug: 20 years!

Jimmy: 8 years on March 14 (Pi Day) 


GSR Reports What’s going on with your groups? 


Monthly Reports - presented, Motions to accept, and voted 

Secretary Report - Jim P - report given, motioned and seconded, accepted 7:16 


DCM Report - Chris G - report given, motioned and seconded, accepted 7:19


Treasurer - Paul S - report given, motioned and seconded, accepted 7:20

Committee Reports

Grapevine - N/A


Cooperation w/ Professional Communities (CPC) - Kim (Milton Farm)


Corrections Chair (Margaret)


Community Outreach


General Service Assembly

Lowell Catholic High School

530 Stevens St

Lowell, MA 01851


Committees Positions Volunteer(s)



Community Outreach (spreading AA literature around police stations, hospitals)


OLD Business  

Open Positions


Monthly Reminders - Updates



NEW Business:



What’s on your mind:



Tabled Business

Goals for 2022/23


Motion to adjourn, seconded, accepted 8:28

***  Meeting ended at 8:28 ***




DISTRICT 8 MEETING

FEBRUARY 20, 2023


Location: Quincy Point Cong. Church, 444 Washington St., Quincy


Officers Attending:

The meeting was called to order at 7:03 pm & opened with a Moment of Silence followed by the  Declaration of Unity, Statement of Acceptance, and the Mission Statement were read. After Anniversary the GSR Role, Traditions and Concepts were read.  Meeting was hybrid and recorded.

Introductions 

Attendees (in person)

Chris G Fresh Start,  Paul T Everybody’s Group, Mandy Fresh Start, Paul S Quincy YP, Jeff B Monday BB, Jerry QMN

Matt - interested AA, Jim P Miracles on Sat., Mark - Walk the Talk


Attendees (Zoom)

Robin G Avalon, Mark P Joint Treatment, Mike M Quincy Mens’ Wed, Steve P Snug Harbor

Kim Milton Farm, Ashley East Milton


Anniversaries since last meeting:  Kim B. = 33 years

GSR Reports What’s going on with your groups? 

GSR Reports: What’s going on with your groups?

Monthly Reports - presented, Motions to accept, and voted 

Secretary Report - Jim P - report given, motioned and seconded, accepted 7:18 


DCM Report - Chris G - 


Treasurer - Paul T - report given, motioned and seconded, accepted 7:19

Committee Reports

Cooperation w Professional Community (CPC) - Kim (Milton Farm) 


Joint Treatment Facilities Committee (JTFC)  Mark (Alt. Chair attending District mtg) 


Corrections Committee has a new chair Margaret (email = corrections@aaemass.org


For More Information Visit the Area 30 Website or Links in Our Website 

▪ Archives - ( 3rd Tues 7:30pm- OPEN

Accessibilities - (3rd Wed 6:30 pm) - OPEN

Chair - OPEN

Corrections - (4th Thu 7 pm) - OPEN

DCM & 2 Alt DCMs - - Chris and OPEN

Grapevine - - OPEN

Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

Literature - (1st Mon 7 pm) - OPEN

Public Information (1st Thu 7 pm) - OPEN

▪ Registrar - OPEN Keeping an ongoing list of who is there…

▪ Web Site - (1st Wed 7:00pm ) - OPEN


Community Outreach

OLD Business  

Open Positions


Monthly Reminders - Updates

serviceseminar@aaemass.org 


NEW Business:

Lowell Catholic High School

530 Stevens St

Lowell, MA 01851

<<< ALL ASSEMBLIES ARE CURRENTLY HYBRID>>>



What’s on your mind:



Tabled Business

Goals for 2022/23


Motion to adjourn, seconded, accepted 8:30



***  Meeting ended at 8:30 ***

DISTRICT 8 MEETING

JANUARY 16, 2023

 

Meeting Date: 1/16/2023 

Location: Quincy Point Cong. Church, 444 Washington St., Quincy

 

Officers Attending:

○      Chair/DCM: Chris G.

○      Secretary: Jimmy P.

○      Alt. Secretary:  Jeff B.

○      Alt. Treasurer: Paul S.

The meeting was called to order at 7:03 pm & opened with a Moment of Silence followed by the  Declaration of Unity, Statement of Acceptance, and the Mission Statement were read. After Anniversary the GSR Role, Traditions and Concepts were read.  Meeting was hybrid. 

Introductions 

Attendees (In Person)

Chris G

Fresh Start

Jimmy P.

Miracles

Gerry

QMN

Mandy

Fr. Start

Mike

Quincy Mens’ Wed

Marie

Fort Sq.

Mark

WTT

 

Attendees (Zoom)

Steve P

Snug

Jamie H

Q. Rec.

Matt J

Rule 62

Kim

Farm Grp.

Deb R

SS Group

Deirdre

Sun. Ser.

Jeff B.

MBB

Paul S

QYP

 

  

Anniversaries since last meeting:  

Marie 12/1 = 10 years

Gerry 8/22 = 29 years

GSR Reports What’s going on with your groups? 

Kim, Milton Farm Group

Milton Farm Group will host a Memorial Meeting on Saturday 2/11/23 @12-1:30 to honor the lives of the people from their group who have passed.  Food will be served.


Monthly Reports - presented, Motions to accept, and voted 

Secretary Report - Jimmy P - report given, motioned and seconded, accepted 7:15

●      Alcathons were a success for the most part

●      Alt Chair, DCM (x3) remain OPEN

●      Doug’s last meeting as Chair

●      Meetings will continue to be hybrid, equipment to be purchased for that purpose

●      Serenity Breakfast on 1/7/23 at Bay Pointe Waterfront Restaurant, Quincy.

 

DCM Report - Chris G - report given, motioned and seconded, accepted 7:17