SECRETARY


SECRETARY REPORT

DISTRICT 8 GSR MEETING  from April 17, 2023

 

Attendees (in person) Chris G- Fresh Start, Paul S- Quincy YP, Jeff B- Monday Big Book (Alt), Jean- Braintree Tuesday Night, Mark- Walk the Talk, Jerry- Quincy Monday Night, Doug H- Tuesday Night Steppin Out- Matt E- Monday Big Book, Mike- Quincy Mens, Kim- Milton Farm Group, Matt- Interested AA, , , 

 

Attendees (Zoom) Marie R- Fort Square, Courtney- Weymouth Sat. Morning, Robyn G- Avalon, Matt J- Rule 62

 

Meeting opened 7:05 PM, recorded via Zoom

 

AA Birthdays / Anniversaries since last meeting:

●      Mark: 28 years!!

 

GSR Reports: What’s going on with your groups?

●      Jerry: reminder for Quincy Monday Night changed meeting hours (May 1, 2023)

○      Beginners 6:30p - 7:15p

○      Speaker meeting 7:30p - 8:30p

●      Paul S: Quincy Young People - losing a lot of meetings at Salvation Army (closed Monday holidays)

○      Considering looking for a new hall

●      Chris G: Fresh Start Considering looking for a new hall

○      Voting Monday

○      Options are: Stay put, Move to Knights of Columbus, or Merge with Quincy (Wednesday) 

●      Paul S: recently attended Burn the Boat

○      Group elected GSR, Alt GSR

 

Monthly Reports - 

Secretary Report - Jeff B - report given, motioned and seconded, accepted 7:18

●      Reviewed March GSR Reports

○      QMN schedule change

●      Reviewed March Secretary Report

○      Paul S - Good Shepherd meeting GSR feedback

○      NERASSA Albany discussion (stipend allocation)

○      Committee reports: CPC new chair (Pam)

○      Joint Treatment Facilities guest speaker (Mark)

●      Reviewed DCM Report- Posted on line as well. 

○      Paul S attended Area meeting as Interested AA

■      Discussion/approval of budget

■      Technology team seeking help/volunteers

■      Paul to share meeting minutes when available

■      Belmont location to be moved; new location TBD

●      Reviewed Treasury Report

○      Available Balance: $2834.41a fter prudent reserv e

DCM Report - Paul S - report given, motioned and seconded, accepted 7:34

●      Take from pauls email

●      NERF (New England Regional Forum) - June 2-4, Burlington MA

○      11 years before NERF returns to Massachusetts

○      Seeking volunteers

■      April 18, 7p

■      May, 7p

■      Zoom ID: 849 9131 7479

○      Stipends available

●      Website and technology committees have been temporarily merged

○      Very understaffed; concern that with so few people involved are overburdened and could burn out, resulting in the end of hybrid meeting support 

●      GSO conference end of this month

○      Survey remains available (and highly recommended) @ www.aaemass.org

○      Share to groups – Link: Survey

●      “Where Money and Spirituality Mix” pamphlet to remove suggested percentages

○      Group Conscience decision how to allocate

●      Archives has a safe that needs to be cracked - no questions asked

○      Safe is in the Archives, nobody knows the combination

 

Treasurer - Paul S - report given, motioned and seconded, accepted 7:35

●      Beginning Balance: $3361.21

●      Expenses (Rent): $30.00

●      Incoming Monies: $48.20

●      Allocated Funds: $0.00

●      Available Balance: $2834.41

 

Committee Reports

Grapevine - Sarah (QMN)

●      N/A

 

Cooperation w/ Professional Communities (CPC) - Kim (Milton Farm)

●      Literature for Randolph and Milton PD - Kim

●      Matt note Literature needed at Braintree PD - Mike

 

Community Outreach

●      Braintree: Mike | Milton: Kim B | Quincy: David | Randolph: Kim B | Weymouth: Marie

 

Old Business

●      Open Positions

○      Archives - ( 3rd Thurs 7:30pm)  - OPEN

○      Accessibilities - (3rd Wed 6:30 pm) - OPEN

○      Chair – OPEN

○      Alt Treasurer – Newly OPEN

○      Corrections - (4th Thu 7 pm) - OPEN

○      2 -DCM & 2 Alt DCMs - - OPEN

○      Grapevine - - OPEN

○      Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

○      Literature - (1st Mon 7 pm) - OPEN 

■      Robyn G to attend May 1st meeting

○      Public Information (1st Thu 7 pm) - OPEN

○      Registrar - OPEN Keeping an ongoing list of who is there…

○      Web Site - (1st Wed 7:00pm ) - OPEN

●      Pre-Conference Assembly recap

○      Plain Language translation of Big Book

■      Suzanne will be able to preview and report back to Districts

○      Safety in the Rooms

■      Does AA need to take a stance?

 

●      Traditions Workshop

○      Tuesdays, 6:30p

○      Contact either Mary Jane (serviceseminar@aaemass.org) or Paul S (pj.smith8289@gmail.com) for info

 

Monthly Reminders

●      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

○      serviceseminar@aaemass.org

●      Road Show - contact Kevin G

○      altchair@aaemass.org

 

New Business

●      GSR Packets: Click to get your GSR Packet PDF

●      Post-conference assembly - May 21, 2023

○      Website not yet available

●      Discussion on hosting a future assembly

○      Suggestion to consider hosting something spring 2024 (either  March or May)

○      Fall event + Holiday Alcathons = a lot of volunteering requirements

○      Look into facilities to review at May 2023 GSR meeting; possible vote

■      North Quincy HS (Chris), Abigail Adams (Doug), Quincy HS (Kim), Quincy College (Jean), Curry College (Mike)

■      Breakout rooms necessary, advising at least 4

●      Discussion on Fall event

○      Vote to host 3rd event: motioned, seconded, passed (8:06p)

■      Will discuss event options at May 2023 GSR meeting

■      Food trucks?

 

●      Jerry notes that pre-Covid, District would host both events

●      Paul S notes that District 7 would likely contribute to assembly hosting tasks

 

Tabled Business

Goals for 2022/23

●      Continue building Group participation in Area activities

○      No new suggestions; item remains open

 

What’s on your mind:

●      Doug: Area 30 newsletter available for subscription on www.aaemass.org

●      Chris (for Jimmy P): Serenity Breakfast sponsored by Cohasset Lifeboat Group

○      Buffet breakfast & speaker

○      8:30a - 10:30a

○      Tickets $25

○      Seats available

 

Motion to adjourn, seconded, accepted 8:20pm

DISTRICT 8 MEETING

MARCH 20, 2023


Location: Quincy Point Cong. Church, 444 Washington St., Quincy


Officers Attending:

The meeting was called to order at 7:03 pm & opened with a Moment of Silence followed by the  Declaration of Unity, Statement of Acceptance, and the Mission Statement were read. After Anniversary the GSR Role, Traditions and Concepts were read.  Meeting was hybrid and recorded.

Introductions 

Attendees (in person)

Chris G - Fresh Start, Jeff B - Monday Big Book (Alt), David -  Fresh Start, Paul S - Quincy YP, Doug -  Steppin Out Tuesday, Jerry -  Quincy Monday Night, Jimmy -  Quincy Walk the Talk, Bob -  Interested AA, Marie -  Fort Square, Matt -  Monday Big Book, Mark -  Walk the Talk 

Guests  Suzanne -  Delegate to Area 30,   Virginia -  Area 30 Chair  


Attendees (Zoom)

Steve P - Snug Harbor, Kim B - Milton Farm, Robyn G - Avalon



Anniversaries since last meeting:  

Doug: 20 years!

Jimmy: 8 years on March 14 (Pi Day) 


GSR Reports What’s going on with your groups? 


Monthly Reports - presented, Motions to accept, and voted 

Secretary Report - Jim P - report given, motioned and seconded, accepted 7:16 


DCM Report - Chris G - report given, motioned and seconded, accepted 7:19


Treasurer - Paul S - report given, motioned and seconded, accepted 7:20

Committee Reports

Grapevine - N/A


Cooperation w/ Professional Communities (CPC) - Kim (Milton Farm)


Corrections Chair (Margaret)


Community Outreach


General Service Assembly

Lowell Catholic High School

530 Stevens St

Lowell, MA 01851


Committees Positions Volunteer(s)



Community Outreach (spreading AA literature around police stations, hospitals)


OLD Business  

Open Positions


Monthly Reminders - Updates



NEW Business:



What’s on your mind:



Tabled Business

Goals for 2022/23


Motion to adjourn, seconded, accepted 8:28

***  Meeting ended at 8:28 ***




DISTRICT 8 MEETING

FEBRUARY 20, 2023


Location: Quincy Point Cong. Church, 444 Washington St., Quincy


Officers Attending:

The meeting was called to order at 7:03 pm & opened with a Moment of Silence followed by the  Declaration of Unity, Statement of Acceptance, and the Mission Statement were read. After Anniversary the GSR Role, Traditions and Concepts were read.  Meeting was hybrid and recorded.

Introductions 

Attendees (in person)

Chris G Fresh Start,  Paul T Everybody’s Group, Mandy Fresh Start, Paul S Quincy YP, Jeff B Monday BB, Jerry QMN

Matt - interested AA, Jim P Miracles on Sat., Mark - Walk the Talk


Attendees (Zoom)

Robin G Avalon, Mark P Joint Treatment, Mike M Quincy Mens’ Wed, Steve P Snug Harbor

Kim Milton Farm, Ashley East Milton


Anniversaries since last meeting:  Kim B. = 33 years

GSR Reports What’s going on with your groups? 

GSR Reports: What’s going on with your groups?

Monthly Reports - presented, Motions to accept, and voted 

Secretary Report - Jim P - report given, motioned and seconded, accepted 7:18 


DCM Report - Chris G - 


Treasurer - Paul T - report given, motioned and seconded, accepted 7:19

Committee Reports

▪ Cooperation w Professional Community (CPC) - Kim (Milton Farm) 


▪ Joint Treatment Facilities Committee (JTFC)  Mark (Alt. Chair attending District mtg) 


▪ Corrections Committee has a new chair Margaret (email = corrections@aaemass.org ) 


For More Information Visit the Area 30 Website or Links in Our Website 

▪ Archives - ( 3rd Tues 7:30pm)  - OPEN

▪ Accessibilities - (3rd Wed 6:30 pm) - OPEN

▪ Chair - OPEN

▪ Corrections - (4th Thu 7 pm) - OPEN

▪ DCM & 2 Alt DCMs - - Chris and OPEN

▪ Grapevine - - OPEN

▪ Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

▪ Literature - (1st Mon 7 pm) - OPEN

▪ Public Information (1st Thu 7 pm) - OPEN

▪ Registrar - OPEN Keeping an ongoing list of who is there…

▪ Web Site - (1st Wed 7:00pm ) - OPEN


Community Outreach

OLD Business  

Open Positions


Monthly Reminders - Updates

serviceseminar@aaemass.org 


NEW Business:

Lowell Catholic High School

530 Stevens St

Lowell, MA 01851

<<< ALL ASSEMBLIES ARE CURRENTLY HYBRID>>>



What’s on your mind:



Tabled Business

Goals for 2022/23


Motion to adjourn, seconded, accepted 8:30



***  Meeting ended at 8:30 ***

DISTRICT 8 MEETING

JANUARY 16, 2023

 

Meeting Date: 1/16/2023 

Location: Quincy Point Cong. Church, 444 Washington St., Quincy

 

Officers Attending:

○      Chair/DCM: Chris G.

○      Secretary: Jimmy P.

○      Alt. Secretary:  Jeff B.

○      Alt. Treasurer: Paul S.

The meeting was called to order at 7:03 pm & opened with a Moment of Silence followed by the  Declaration of Unity, Statement of Acceptance, and the Mission Statement were read. After Anniversary the GSR Role, Traditions and Concepts were read.  Meeting was hybrid. 

Introductions 

Attendees (In Person)

Chris G

Fresh Start

Jimmy P.

Miracles

Gerry

QMN

Mandy

Fr. Start

Mike

Quincy Mens’ Wed

Marie

Fort Sq.

Mark

WTT

 

Attendees (Zoom)

Steve P

Snug

Jamie H

Q. Rec.

Matt J

Rule 62

Kim

Farm Grp.

Deb R

SS Group

Deirdre

Sun. Ser.

Jeff B.

MBB

Paul S

QYP

 

  

Anniversaries since last meeting:  

Marie 12/1 = 10 years

Gerry 8/22 = 29 years

GSR Reports What’s going on with your groups? 

Kim, Milton Farm Group

Milton Farm Group will host a Memorial Meeting on Saturday 2/11/23 @12-1:30 to honor the lives of the people from their group who have passed.  Food will be served.


Monthly Reports - presented, Motions to accept, and voted 

Secretary Report - Jimmy P - report given, motioned and seconded, accepted 7:15

●      Alcathons were a success for the most part

●      Alt Chair, DCM (x3) remain OPEN

●      Doug’s last meeting as Chair

●      Meetings will continue to be hybrid, equipment to be purchased for that purpose

●      Serenity Breakfast on 1/7/23 at Bay Pointe Waterfront Restaurant, Quincy.

 

DCM Report - Chris G - report given, motioned and seconded, accepted 7:17

●      NERAASA (New England + Northeast US) February 25-26, Albany NY

●      Flyer and pre-registration information available

●      Stipends (lodging, fuel) may be available, contact Chris G

 

Treasurer - Paul T - report given, motioned and seconded, accepted 7:19

●      Beginning balance: $3062

●      Alcathon came in under budget.

●      Zoom Acct. and A/V Equipment came in under budget

●      Alcathon generated about $1500 in donations

●      Well over 1,000 people attended the events (XMas=714, NYE=635)

●      Ending balance: $2481

Committee Reports

▪ Cooperation w Professional Community (CPC) - (2nd Thursday 7 pm) 

Kim (Milton Farm) 

●      Continue to do outreach, trainings

●      Nothing new to report except changing of chair people

 

▪ Archives - ( 3rd Tues 7:30pm)  - OPEN

▪ Accessibilities - (3rd Wed 6:30 pm) - OPEN

▪ Chair - OPEN

▪ Corrections - (4th Thu 7 pm) - OPEN

▪ DCM & 2 Alt DCMs - - Chris and OPEN

▪ Grapevine - - OPEN

▪ Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

▪ Literature - (1st Mon 7 pm) - OPEN

▪ Public Information (1st Thu 7 pm) - OPEN

▪ Registrar - OPEN Keeping an ongoing list of who is there…

▪ Web Site - (1st Wed 7:00pm ) - OPEN

 

Community Outreach

-Mandy asked about what Community Outreach is.

-Chris explained that each of the towns in the district has a member responsible for 

distributing AA literature to facilities like hospitals, police stations, etc.

-Mandy volunteered to replace Chris for the Quincy role, Marie volunteered for Wey.

Milton is Jay, Randolph and Braintree are Kim B.

OLD Business  

Open Positions

●      2023-2024

○      DCM (3) total needed.  Chris is one.  Two needed. Meets 4th Wed. of Month

○      Alt Chair position remains open depending on whether or not Jay wants it.

○      Committees Positions Volunteer(s) (see above)

 

Monthly Reminders - Updates

1.    Group Conscience Meetings facilitator - Katherine Service Seminar Chair serviceseminar@aaemass.org

2.    Road Show's  Get in Touch With Chris G.

 

NEW Business:

●      ALCATHON DEBRIEF

○      JIM AND MIKE had positive things to say about how both events were run.

○      Chris praised Paul T and Paul S for doing jobs of treasurer AND point person for both events.

○      Noise in the church upstairs was discussed.  Not much we can do.          Happened last minute.

○      Next year we will encourage groups to bring food in addition to books and coffee.

○      Suggested to purchase another coffee urn so we could have 2 ready at start

○      Suggested to inventory the closet at 444 Washington to make sure we don’t buy what we don’t need. Deb volunteered to do this with Paul S.

○      ZOOM MEETINGS WERE NOT WELL ATTENDED.  PERHAPS BETTER PUBLICITY FOR THE ZOOM-A-THON?

 

●      SERENITY BREAKFAST DEBRIEF

○      Well attended event.  Had to turn people away at the door.

○      Will hold another in April at same place with some improvements on layout

○      April 29, 2023.  

○      In the future it will be seasonal (Winter/Spring/Summer/Fall)

 

●      PAUL S. REPORTED ON ASSEMBLY LAST WEEK IN HANOVER

○      Budget was discussed.

○      Surplus leftover from Covid shutdowns among other things.  Money available for solid, creative ideas (BBs to prisons, for example). -> must complete proposal form and present to next assembly

○      Tech Committee got budget increase so they can host meetings without paying 3rd party for tech services.

○      There was talk of a Virtual Area (94th in N. America)  More details to follow

○      Stipends available for members who wish to attend NARAASA event in Feburary

■      Motion: 2 stipends for $300 each (Mandy, Marie) to attend NERAASA; seconded, approved 7:56

■      Chris to also contact District for remaining stipends available

○      Next Assembly will be held in MARCH IN BELMONT

  

What’s on your mind:

 

●      Fostering more interest in District-level service:

○      If possible, speak to personal benefits of District-level service work (attraction, not promotion) when sharing at meetings

○      Increase efforts to increase under-represented District cities/towns participation

■      Specific highlights included within Secretary Report?

■      Contact Bookies for highlighted towns? 

■      Brainstorm: Road Show enhancement/growth

 

Tabled Business

1.    Goals for 2022/23

■      AREA Assembly §  Commitment

            -Suggested that GSRs attend monthly meetings AND as many Assemblies as possible.

 

■      Building Group Participation in Area Activities

-Deirdre mentioned AA Comes of Age as a tool for members to realize 

importance of service work

-Paul S. discussed ways to attract reps from other towns not currently represented

-Deb suggested reaching out to the bookies of non-represented groups.

-Jimmy talked about undertaking a large scale effort to reach out individually to each 

group in the district to encourage representation.  More details will follow.

-Jamie asked about other than talking at group’s business mtg. What else can be done?

-Gerry reinforced speaking positively about service work around other group members

-Mark talked about mentioning the 3 legacies and fragility of the program for future AAs

 

■      Brainstorming - Carrying the Message

            -Jimmy mentioned his recollection of someone suggesting speaking about the 

positive impact service work has had on your program when speaking at 

commitments.

 

***Random Notes***

 

 

Motion to adjourn, seconded, accepted

  

***  Meeting ended at 8:27 ***

 


DISTRICT 8 MEETING

DECEMBER 19, 2022

 

Meeting Date: 12/19/2022 

Location: Quincy Point Cong. Church, 444 Washington St., Quincy

 

Officers Attending:

○      Alt Chair: Doug H.

○      Secretary: Jimmy P.

○      Alt. Secretary:  Jeff B.

○      DCM: Chris G.

○      Treasurer: Paul T.

○      Alt. Treasurer: Paul S.

○      20 Total Attendees 

The meeting was called to order at 7:03 pm & opened with a Moment of Silence followed by the  Declaration of Unity, Statement of Acceptance, and the Mission Statement were read. After  Anniversary the GSR Role, Traditions and Concepts were read.  Meeting was hybrid. 

Introductions 

Attendees (In Person)

Jimmy P Miracles On Sat.

Paul S QYP

Paul T Everybody’s Group

Doug H Steppin Out

Chris G Fresh Start

Tim Int. AA?

Mike Quincy Mens’ Wed.

Sarah QMN

Mark H. WTT

Omar QYP (non-GSR

Jeff MBB

  

Attendees (Zoom)

Steve P Snug

Jamie H Q. Rec.

Matt J Rule 62

Dianne T Wey. Sat. AM

Deb R SS Group

Mandy M Fort Sq.

Rick A Everybody’s

Kim Farm Grp.

Catrina Milton Highlanders

  

Anniversaries since last meeting:  Chris G. Dec. 15= 6 years

GSR Reports What’s going on with your groups?  N/A

Monthly Reports - presented, Motions to accept, and voted 

Secretary Report - Jim P - report given, motioned and seconded, accepted 7:15

●      Reporting that elections were held, results contained in prior months Secretary Notes

●      Alt Chair, DCM (x3) remain OPEN

●      Additional shuffling for Alcathon slots, published to District website

●      All slots filled

●      Paul S, Paul T leads for Xmas/NY sessions, respectively

 

DCM Report - Chris G - report given, motioned and seconded, accepted 7:17

●      NERAASA (New England + Northeast US) February 25-26, Albany NY

●      Flyer and pre-registration information available

●      Stipends (lodging, fuel) may be available, contact Chris G

 

Treasurer - Paul T - report given, motioned and seconded, accepted 7:19

●      Beginning balance: 3118.35

●      Collections: 175.86

●      Rent: 30

●      PO box rental (annual): 202

●      362.21

●      Alcathon allocation: 1500 (hall, supplies)

●      Prudent Reserve: 500

●      Ending balance: 1062.21

Committee Reports

▪ Grapevine- (4th Sun 7pm ) 

Sarah (QMN) 

            N/A

▪ Cooperation w Professional Community (CPC) - (2nd Thursday 7 pm) 

Kim (Milton Farm) 

●      Continue to do outreach, trainings

●      Northeastern Univ and others

 

▪ Archives - ( 3rd Tues 7:30pm)  - OPEN

▪ Accessibilities - (3rd Wed 6:30 pm) - OPEN

▪ Chair - OPEN

▪ Corrections - (4th Thu 7 pm) - OPEN

▪ DCM & 2 Alt DCMs - - Chris and OPEN

▪ Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

▪ Literature - (1st Mon 7 pm) - OPEN

▪ Public Information (1st Thu 7 pm) - OPEN

▪ Registrar - OPEN Keeping an ongoing list of who is there…

▪ Web Site - (1st Wed 7:00pm ) - OPEN

 

Community Outreach N/A

OLD Business  

Open Positions

●      2023-2024

○      DCM (3)

○      Alt Chair

○      Committees Positions Volunteer(s)

●      Volunteer List - update

●      Open slots: 12/25 @ 5pm, 12/31 @ 6pm - Chairs, speakers needed?

○      Dianne T to Chair Xmas slot

○      Doug to Chair NY slot

○      Group will provide cleaning supplies for both events

●      Slot Chair + 2 speakers required for hour prior to scheduled slot (confirmed for audience)

 

 

Monthly Reminders - Updates

1.    Group Conscience Meetings facilitator - Katherine Service Seminar Chair serviceseminar@aaemass.org

2.    Road Show's  Get in Touch With Chris G.

 

Tabled Business

1.    Goals for 2022/23

■      AREA Assembly §  Commitment

■      Building Group Participation in Area Activities

■      Brainstorming - Carrying the Message

 

NEW Business:

●      GSR Packets (available on district website for download)

●      Continue with hybrid meetings in 2023

○      AV equipment procurement ($272.25 +tax)

■      Projector

■      Microphone

■      USB ext. cable

■      Tripod

■      Camera

■      HDMI cable - 20ft

■      Zoom Annual Fee ($144)

●      Expires EOM December

○      Web fees: ~ $25.50/mo

○      Zoom: Motioned, seconded, accepted 7:48

○      Purchase AV equipment: motioned, seconded, dissented (Paul S), none swayed, accepted 7:50

 

What’s on your mind:

 

●      Paul S - thanking Doug for the Alt. Chair service over the past months!

●      Chris G - help grow the district; talk about the district in your meetings; outreach/emphasis; talk to group secretaries; group donations to district

●      Kim - Television commercial on ABC? Being investigated by AA as non-sponsored activity

●      Doug - facilitate purchasing Big Books for home group

 

***Random Notes***

 

Committee positions reminder - spread the word

●      Doug considering registrar position

●      Non-elected positions

 

Deb R to give Chris G hall code for Xmas Alcathon

 

Q: Is Quincy PD aware of Alcathon?

   A: Historically, no. Chris G will contact QPD in week leading up to events (non-motioned)

Q: How is donations box managed?

   A: Kept in kitchen

 

Central Service Phone volunteer (Xmas): 1 year sobriety needed, time volunteered in-person at Central Services Boston

 

Special Event: Jan 7 Serenity Breakfast at Bay Point, $20 (in Bulletin)

No additional Bulletin adds

 

Motion to adjourn, seconded, accepted

 

 

***  Meeting ended at 8:11 ***


From Area 30 Bulletin Items in our District   

 CLICK HERE FOR BULLETINS       

Meeting ended @ and I am responsible was read.