Embedded Files
SECRETARY REPORT 2024
SECRETARY REPORT 2024
DISTRICT 8 GSR MEETING January 20, 2025
DISTRICT 8 GSR MEETING January 20, 2025
OPENING
Meeting opened at 7:00 PM, recorded via Zoom
Chaired by: Matt E.
The Declaration of Unity was read by all in attendance
The Mission Statement was read by the Chair
INTRODUCTIONS
Attendees (18 total 15 in person, 3 Zoom)
Matt – Chair, Mike - Quincy Mens, Secretary, Scott - Quincy Mens, Christina - Fort Square, Alt DCM, Paul S – Member Braintree Young People, Rob - Monday Big Book, Chris – Fresh Start, Interested AA, Marie – DCM, Member of Fresh Start, Kelly – Fresh Start, Interested AA, Jim – South Shore Group, Jerry - Quincy Monday Night, Treasurer, Peter – Everybody’s Group, Patrick – Good Shepherd, DJ – Interested AA, Jeff – Alt Secretary, ,
Attendees (3 Zoom), Paul T - Everybody’s Group, Alt Treasurer, Courtney – Weymouth Saturday Morning, Maura - Walk the Talk,
ANNIVERSARIES
AA Birthdays/Anniversaries since last meeting:
● Paul T – 39 Years! (January 7th)
READINGS
GSR Role, Tradition, and Concept were all read aloud. Arrangements to be made.
GSR REPORTS
What’s going on with your groups?
● Fresh Start – Recently lost Kenny S. This was a big loss to the AA community as he was a tremendous mentor and asset. Chris to be sending out information regarding services.
MONTHLY REPORTS
Secretary Report - Mike - report given, motioned and seconded, accepted 7:11
DCM Report - Marie - report given, motioned and seconded, accepted 7:19
● Area Kickoff Assembly was held on Jan. 5, 2025 at Natick High School
○ Future meetings will be held at IBEW as opposed to Belmont
○ Flyer is out for the next Pre-Conference assembly,
■ Will be held April 6th from 9am-4pm at the North Andover Senior Center.
Treasurer Report – Paul T. - report given, motioned and seconded, accepted 7:22
● Beginning balance as of November 30: $4,830.35
● Contributions: $2045.84
● Disbursements: ($492.70)
● Ending balance as of December 30: $6,383.49
● Allocated funds per schedule: (601.99)
● Prudent reserve: ($500.00)
● Available balance: $5,281.50
● Christmas & New Years Alcathons:
○ Contributions: $1510.84
○ Expenses: ($1519.00)
○ Profit: ($8.16)
COMMITTEE REPORTS
● Archives (Marie)
○ Last meeting was 12/17. Have had a few people from different districts come in to speak.
○ On 12/7 went to the repository in Quincy and are going to try to make 1-2 trips a month.
○ Christina will provide information if anyone is interested in going.
○ Found a lot of really interesting items and are also accepting donations of any historic documents.
● Registrar (Marie)
○ Have a new registrar named Katie and she is getting acclimated to the new position
● Corrections (Courtney)
○ Currently holding 4 meetings a month.
○ Long process if you want to do corrections meeting, but reach out to Courtney if you are interested in getting involved.
● Tech Committee (Paul)
○ Joining Tuesday 12/21 for the first time.
COMMUNITY OUTREACH
● Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Chris | Weymouth: Marie
○ Mike M. to visit Central Services for literature/pamphlets with $100 allocated budget
OLD BUSINESS
● Open Positions - aaemass.org for more information
○ Archives - (3rd Tues 7:30 pm) - Christina
○ Accessibilities - (3rd Wed 6:30 pm) - OPEN
○ CPC - OPEN
○ Grapevine - OPEN
○ Joint Treatment Facilities - (3rd Fri 7 pm) - Mike
○ Literature - (1st Mon 7 pm) - OPEN
○ Public Information (1st Thu 7 pm) - OPEN
○ Registrar - Marie
○ Web Site - (1st Wed 7:00 pm ) - OPEN
○ Technology - Paul S
● XMAS + NY Alcathon
○ Church was very happy with the cleaning
○ Motion passed to donate $500 to the church (Quincy Community United Methodist Church)
○ Considerations for next year:
■ More than 1 point person
■ Lock box
■ Supplies for food
■ Considerations to update the raffle format
■ Things fell through for representative showing up 1 hour before their meeting
■ Google doc found here for documenting things that went well and areas of improvement for next year.
● EACYPAA (Updates from DJ With Bridgewater Triangle Group on Wednesday Nights)
○ EACYPAA XXI will be at the Hilton Boston Park Plaza 2/13-2/16
○ There will be dances, Comedy / Drag shows on top of meetings all day and nights
○ Limited amount of hotels available.
○ Tickets available on the website for $40. In person is $50.
○ Can donate a scholarship as well on the website
● District Road Show confirmed for Dedham Village - Sunday, Jan. 12, 7- 8pm
○ Patrick, Christina & Paul attended and was a very nice experience
○ Also did a commitment for District 4
○ Will stay open to more opportunities like this
MONTHLY REMINDERS
● Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
○ serviceseminar@aaemass.org
● Road Show - contact Kevin G
○ altchair@aaemass.org
NEW BUSINESS
- Potential Spring event
- Since hosting an assembly for this spring is off the table, this opens the door for a community event.
- An idea for a luncheon to spread the message to get more GSR’s was discussed
- Consideration to fund $1000 for this luncheon
- Will discuss more next meeting.
- Donation Motions Passed
- $500 to Quincy Community United Methodist Church (Where Alcathons are held)
- $200 to Quincy Point Congregational Church (Where GSR meetings are held)
- Hosting Pre & Post Conference Assembly
- We did miss the opportunity to host an assembly this year, but next meeting we will discuss potentially hosting in 2026.
- NERAASA Stipends
- Motion passed that if you attend the GSR meetings and bring a receipt, you can be reimbursed to attend NERAASA 2/21 - 2/23 to have to come to the GSR meeting to attend for free ($35/ticket)
TABLED BUSINESS
● Pre or Post-Conference Assembly planning for 2026
WHAT’S ON YOUR MIND?
● $120 motion passed to purchase coffee air pots
Motion to adjourn, seconded, accepted 8:20 PM
DISTRICT 8 GSR MEETING December 16, 2024
DISTRICT 8 GSR MEETING December 16, 2024
OPENING
Meeting opened at 7:02 PM, recorded via Zoom
Chaired by: Chris G.
The Declaration of Unity was read by all in attendance
The Mission Statement was read by the Chair
INTRODUCTIONS
Attendees (in person) 12
Rob - Monday Big Book, Christina - Fort Square, Interested AA, Paul S - DCM, Matt - Monday Big Book, Jerry - Quincy Monday Night, Alt Treasurer, Mike - Quincy Mens, Alt Secretary, Doug - Tuesday Night Stepping Out, Paul C - East Milton, Jimmy - Miracles on Saturday, Jeff - Secretary, Scott - Quincy Men’s, Alesandra - Interested AA
Attendees (Zoom) 7
Paul T - Everybody’s Group, Treasurer, Marie - DCM-elect, Interested AA, Emily - Women of Hope, Greg M - Quincy Recovery Monday Nights, Maura - Walk the Talk, Mike C - Interested AA, Jamie - Braintree Eye Opener
ANNIVERSARIES
AA Birthdays/Anniversaries since last meeting:
● Christina: 2 years!!! (Dec 4th)
● Emily: 17 years!!! (Dec 2)
● Marie: 12 years!!! (Dec 1)
● Chris: 8 years!!! (Dec 15)
READINGS
GSR Role, Tradition, and Concept were all read aloud.
GSR REPORTS
What’s going on with your groups?
● East Milton: 76th Anniversary - Jan 15th
○ 350 Reedsdale Rd, meeting @ 830, with food/refreshments after until 10
● Braintree Young People: Sundays, 7- 8pm
○ 2015 Washington Street (now indoors for the Winter. It’s down the long driveway where we used to meet outdoors)
● Everybody’s Group: Annual Gratitude Meeting - Dec 22, regular time
● Fresh Start: Annual Gratitude Meeting - Dec 23, regular time
● General announcement from Doug: Zoom bomber returned, be careful!
MONTHLY REPORTS
Secretary Report - Jeff - report given, motioned and seconded, accepted 7:18
DCM
● Election Assembly recap (met November 3)
○ Delegate: Mary Jane (Alt Delegate: Virginia M)
○ Area Chair: Joe R (Alt Chair: Laurie Q)
○ Treasurer: Ray M (Alt Treas: Anne F)
○ Secretary: Eldon (Alt Sec: Lee)
Treasurer
● Beginning Balance: $6,300.63
● Available Balance: $3,185.45
Old Business
● Elections
○ Chair: Matt; Alt Chair: Paul
○ Treasurer: Jerry; Alt Treasurer: Paul T
○ Secretary: Mike; Alt Secretary: Jeff
○ DCM: Doug, Marie, Josh; Alt DCM: Christina
● Xmas & New years Alcathon preparation
○ Beale St. location secured by Jim
○ Xmas point person: Paul T
○ NYE point person: Marie
○ GSR emphasis: Groups must ensure adequate coverage for 1-hour block preceding speaking block
○ Chris will review on-hand supply prior to December meeting
■ Matt will manage BJs supply run
○ PA system onsite, available
○ Fresh Start’s tablet to be used for Zoom
○ 2 open spots filled by Quincy Recovery & No Matter What Groups
○ Motion: allocate funds (approx. $150) for new coffee urn, seconded, accepted 7:46
■ Recommend several, short, extension cords for coffee management
New Business
● Mass State Convention Wrap Up
○ Well attended and very well organized
○ Archive Room particularly interesting
WHAT’S ON YOUR MIND?
● Road Show opportunity: Dedham Village, Sunday January 12, 7pm
○ Will assemble speaking team during Dec. 16 GSR meeting
DCM Report - Paul S - report given, motioned and seconded, accepted 7:19
● Area Meet & Greet for new and returning representatives this week
○ All committee chairs filled for new term
Treasurer Report - Jerry - report given, motioned and seconded, accepted 7:22
● Beginning balance as of November 30: $5,975.35
● Contributions: $245.00
● Disbursements: ($1,330.00)
● Ending balance as of November 30: $4,890.35
● Allocated funds per schedule: ($1,139.90)
● Prudent reserve: ($500.00)
● Available balance: $3,250.45
○ Future topic: discussion on allocating excess funds upwords.
○ Future topic: Discussion on allocating a belated check to the Quincy Point Congregational Church where we hold this meeting
COMMITTEE REPORTS
● N/A
COMMUNITY OUTREACH
● Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Chris | Weymouth: Marie
○ Chris G. to visit Central Services for literature/pamphlets
OLD BUSINESS
● Open Positions - aaemass.org for more information
○ Archives - (3rd Tues 7:30 pm) - Christina
○ Accessibilities - (3rd Wed 6:30 pm) - OPEN
○ CPC - OPEN
○ Grapevine - OPEN
○ Joint Treatment Facilities - (3rd Fri 7 pm) - Mike
○ Literature - (1st Mon 7 pm) - OPEN
○ Public Information (1st Thu 7 pm) - OPEN
○ Registrar - Marie
○ Web Site - (1st Wed 7:00 pm ) - OPEN
○ Technology - Paul S
● XMAS + NY Alcathon
○ Finalize volunteer list
■ Doug to share finalized list for vacancies to both nights point-people
○ Supply inventory/needs
■ Extensions cords
■ Matt to coordinate BJs run
○ Discuss details
○ For Zoom bomber, we will want to make sure we mute the meeting as well as disable chat. Strictly view only.
○ Reminder from Paul to have fun and to keep things light
● District Road Show confirmed for Dedham Village - Sunday, Jan. 12, 7- 8pm
○ Consider carpooling from South Shore Plaza?
○ Paul S to coordinate w/ speaker volunteers
MONTHLY REMINDERS
● Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
○ serviceseminar@aaemass.org
● Road Show - contact Kevin G
○ altchair@aaemass.org
NEW BUSINESS
● Area Kickoff Assembly - Jan. 5, 2025
○ Natick High School, 15 West Street
○ Workshops & Breakout sessions, likely voting on 2025 budget
○ New GSR Orientation begins 9:15am, otherwise 10am start, and goes until 4pm
○ Ideal assembly for new GSRs, where you’ll receive all necessary documentation
○ Primarily composed of workshops
○ Early financial discussions will be settled before workshops begin
○ Attendance available both in-person and via Zoom
○ As a GSR, it’s your responsibility to attend all sessions
○ Only GSRs and their alternates are eligible to vote on matters
● Final thoughts on 2024 & the year ahead
○ Successful year with highlights including: hosting Area Assembly, Fall Fellowship Cookout, and Alcathons have all been great successes and worthwhile events
○ Looking forward to continued growth in District representation, participation and involvement
○ Possibly consider hosting another Area Assembly in 2025?
TABLED BUSINESS
● N/A
WHAT’S ON YOUR MIND?
● NERAASA 2025 will be online only, Feb. 21 - 23, 2025
○ North East meeting hosted by New Jersey, held entirely online this year
○ Scheduled for February, featuring speakers and panel discussions
○ Registration is crucial, even if you don’t plan to attend most of the sessions
○ Open to all interested participants
○ Register
● International Convention will be in Vancouver on July 3-6. Highly recommended people attend.
Motion to adjourn, seconded, accepted 8:09 PM
DISTRICT 8 GSR MEETING November 18, 2024
DISTRICT 8 GSR MEETING November 18, 2024
OPENING
Meeting opened at 7:00 PM, recorded via Zoom
Chaired by: Chris G.
The Declaration of Unity was read by all in attendance
The Mission Statement was read by the Chair
INTRODUCTIONS
Attendees (in person) 15
Paul S - DCM, Tim - Milton Farm Group, Matt - Monday Big Book, Rob - Monday Big Book, Doug - Tuesday Night Stepping Out, Jim - South Shore Group, Jerry - Quincy Monday Night, Alt Treasurer, Christina - Fort Square, Marie - Interested AA, Mike - Quincy Mens, Alt Secretary, Paul C - East Milton, Maureen - Fort Square, Jeff - Secretary, Scott - Quincy Men’s
Attendees (Zoom)10
Patrick - Good Shepherd, Josh - East Milton, Paul T - Everybody’s Group, Treasurer, Emily D - Women of Hope, Courtney - Weymouth Saturday Morning, Rick - Everybody’s Group, Steve - Burn the Boat, David - Fresh Start, Jamie - Braintree Eye Opener, Mike C - Interested AA
ANNIVERSARIES
AA Birthdays/Anniversaries since last meeting:
● Maureen: 13 Years!!
READINGS
GSR Role, Tradition, and Concept were all read aloud.
GSR REPORTS
What’s going on with your groups?
● Farm Group: December 14, 12:00pm meeting followed by luncheon and entertainment (karaoke, learn to salsa, etc)
● Braintree Young People: off to a great start, very well attended
○ Sunday nights, 7pm @ Norfolk Sheriff's Office (2015 Washington Street, Braintree MA)
○ Listed on Meeting Guide app
○ Will have a Group Conscience Meeting this Sunday, November 24.
MONTHLY REPORTS
Secretary Report - Jeff - report given, motioned and seconded, accepted 7:15
● Braintree Young People: resuming meetings beginning November 3
DCM
● Election Assembly: Sunday, November 3, 10am @ IBEW
Treasurer
● Beginning Balance: $6,066.33
● Available Balance: $2,161.45
Old Business
● Fall Fellowship Cookout debrief (successful and under budget)
New Business
● Motion to renew annual Zoom account for $159.90, seconded, accepted 7:23
● Nominations for 2025 positions
○ Chair: Matt M.
○ Treasurer: Jerry S
○ Secretary: Mike
○ DCM: Doug, Marie, Christina
● Alcathon Slot Drawings - thanks to all Groups who attended the drawing!!
○ 2 Christmas slots remain
○ Zoom credentials to be created, posted in Bulletin
○ Final list to be posted to District website when complete
DCM Report - Paul S - report given, motioned and seconded, accepted 7:17
● Election Assembly recap (met November 3)
○ Delegate: Mary Jane (Alt Delegate: Virginia M)
○ Area Chair: Joe R (Alt Chair: Laurie Q)
○ Treasurer: Ray M (Alt Treas: Anne F)
○ Secretary: Eldon (Alt Sec: Lee)
Treasurer Report - Jerry - report given, motioned and seconded, accepted 7:20
● Beginning balance as of October 31: $6,300.63
● Contributions: $594.50
● Disbursements: ($919.78)
● Ending balance as of May 31: $5,975.35
● Allocated funds per schedule: ($2,289.90)
● Prudent reserve: ($500.00)
● Available balance: $3,185.45
COMMITTEE REPORTS
● Corrections (Courtney): No November meeting due to Thanksgiving
● Registrar (Marie): N/A
● Archives (Christina): N/A
COMMUNITY OUTREACH
● Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Chris | Weymouth: Marie
○ Motion: allocate $100 for pamphlets from Central Service, seconded, accepted 7:21
OLD BUSINESS
● Open Positions - aaemass.org for more information
○ Archives - (3rd Tues 7:30 pm) - Christina
○ Accessibilities - (3rd Wed 6:30 pm) - OPEN
○ Alt Chair - OPEN
○ CPC - OPEN
○ Grapevine - OPEN
○ Joint Treatment Facilities - (3rd Fri 7 pm) - Mike
○ Literature - (1st Mon 7 pm) - OPEN
○ Public Information (1st Thu 7 pm) - OPEN
○ Registrar - Marie
○ Web Site - (1st Wed 7:00 pm ) - OPEN
○ Technology - OPEN
● Elections
○ Chair
■ Matt nominated, running unopposed, accepted
■ Alt Chair: Paul S nominated, running unopposed, accepted
○ Treasurer
■ Jerry S. nominated, running unopposed, accepted
■ Alt Treasurer: Paul T nominated, running unopposed, accepted
○ Secretary
■ Mike nominated, running unopposed, accepted
■ Alt Secretary: Jeff B. nominated, running unopposed, accepted
○ DCM
■ Doug H. nominated, running unopposed, accepted
■ Marie R. nominated, running unopposed, accepted
■ Christina nominated, choosing to withdraw name from consideration
■ Josh nominated, running unopposed, accepted
■ Alt DCM: Christina L. nominated, accepted
○ First meeting with new seats: January 20, 2025
● Xmas & New years Alcathons preparation
○ Beale St. location secured by Jim
○ Xmas point person: Paul T
○ NYE point person: Marie
○ GSR emphasis: Groups must ensure adequate coverage for 1-hour block preceding speaking block
○ Chris will review on-hand supply prior to December meeting
■ Matt will manage BJs supply run
○ PA system onsite, available
○ Fresh Start’s tablet to be used for Zoom
○ 2 open spots filled by Quincy Recovery & No Matter What Groups
○ Motion: allocate funds (approx. $150) for new coffee urn, seconded, accepted 7:46
■ Recommend several, short, extension cords for coffee management
MONTHLY REMINDERS
● Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
○ serviceseminar@aaemass.org
● Road Show - contact Kevin G
○ altchair@aaemass.org
NEW BUSINESS
● Mass State Convention Wrap Up
○ Well attended and very well organized
○ Archive Room particularly interesting
TABLED BUSINESS
● N/A
WHAT’S ON YOUR MIND?
● Discussion regarding Alcathon Slot draw
○ Emphasize that selection represents a commitment to drawn time/slot
○ Groups, if not able to honor slot selection, should be responsible for finding suitable backup
● Road Show opportunity: Dedham Village, Sunday January 12, 7pm
○ Will assemble speaking team during Dec. 16 GSR meeting
● Plain language big book is at Central Services. Can now be ordered, they are $11 and in stock
Motion to adjourn, seconded, accepted 8:07 PM
DISTRICT 8 GSR MEETING, October 21, 2024
DISTRICT 8 GSR MEETING, October 21, 2024
OPENING
Meeting opened at 7:03 PM, recorded via Zoom
Chaired by: Chris G.
The Declaration of Unity was read by all in attendance
The Mission Statement was read by the Chair
INTRODUCTIONS
Attendees (in person) 21 persons
John - Quincy Faxon Group, Kim - Faxon Group, Christina - Quincy Fort Square, Marie - Fresh Start (Interested AA), Ann - 373, Richie - 373, Karen - On Awakening, Jim - South Shore Group, Mike - Quincy Men's Monday Night, Patrick - Good Shepherd, Jake - Rule 62, Debbie - 30-60-90, Ashley - Women of Hope, Steve - Snug Harbor, Doug - Tuesday Night Stepping Out, Paul - DCM, Nancy - Interested AA from District 10, Scott - Quincy Men's Monday Night, Matt - Monday Big Book, Maura - Walk the Talk, Jerry - Quincy Monday Night, Alt Treasurer
Attendees (Zoom) 11 persons
Karen - Quincy Woman’s Acceptance, Courtney - Weymouth Saturday Morning, Paul T - Everybody’s Group, Diedre - Sunday Serenity, Kathy - Milton Highlanders, Josh - East Milton, Kristen B - Milton Highlanders, Jamie - Braintree Eyeopener, Rick A - Everybody’s Group, Bob M - Farm Group, Paul C - East Milton
ANNIVERSARIES
AA Birthdays/Anniversaries since last meeting:
● N/A
READINGS
GSR Role, Tradition, and Concept were all read aloud.
GSR REPORTS
What’s going on with your groups?
● Fort Square: Monday, October 7th
○ 6:30 - 7:30 meeting
○ 7:30 - 8:30 pizza and fellowship
● “No matter what” meeting 10/22 from 6-7, afterwards doing pumpkin carving from 7-9. Will help new England wildlife centers.
● Braintree young people is coming back. Will be meeting first time Sunday Nov 3rd at 7pm at the pavilion in Quincy. Near Norfolk county sheriffs office.
MONTHLY REPORTS
Secretary Report - Jeff - report given, motioned and seconded, accepted 7:19
AA Birthdays/Anniversaries since last meeting:
● Jerry: 31 years!!
What’s going on with your groups?
○ No Matter What: October 22, Big Book Meeting @ New England Wildlife Center
● Pumpkin carving, music, face painting
○ Braintree Young People: resume meetings November 3, Norfolk County Sheriff's Office Pavilion
DCM
● Online registration for 2025 International Convention now open (Vancouver, July 4th weekend)
● Accessibilities Committee: new translation equipment purchased
● MCSYPAA 2025: Springfield, MA awarded host
● EACYPAA: Hilton Boston Park Plaza, February 13 - 16, 2025
○ Register: https://www.eacypaama.org
● Massachusetts State Convention: Royal Plaza Hotel, Marlborough MA
○ November 8 - 10, 2024
○ Register: https://aamastateconvention.org
○ Contact altdelegate@aaemass.org if interested in being a panelist
Treasurer
● Beginning Balance: $5,471.03
● Available Balance: $1,867.15
Old Business
● Fall Fellowship Cookout finalization
● Planning (process review) for Elections and Alcathon Slot Draw
DCM Report - Paul S - report given, motioned and seconded, accepted 7:21
● Election Assembly: Sunday, November 3, 10am @ IBEW
Treasurer Report - Jerry - report given, motioned and seconded, accepted 7:26
● Beginning balance as of August 31: $6,066.33
● Contributions: $264.30
● Disbursements: ($30.00)
● Ending balance as of May 31: $6,300.63
● Allocated funds per schedule: ($3,639.18)
● Prudent reserve: ($500.00)
● Available balance: $2,161.45
COMMITTEE REPORTS
● Marie, as Registrar, will be checking in with District Groups for active GSR
COMMUNITY OUTREACH
● Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Chris | Weymouth: Marie
OLD BUSINESS
● Open Positions - aaemass.org for more information
○ Archives - (3rd Tues 7:30 pm) - OPEN (Christina interested)
○ Accessibilities - (3rd Wed 6:30 pm) - OPEN
○ Alt Chair - OPEN
○ CPC - Greg interested, will follow up w/ Chris for additional info
○ Grapevine - OPEN
○ Joint Treatment Facilities - (3rd Fri 7 pm) - Mike
○ Literature - (1st Mon 7 pm) - OPEN
○ Public Information (1st Thu 7 pm) - OPEN
○ Registrar - OPEN (Marie interested)
○ Web Site - (1st Wed 7:00 pm ) - OPEN
○ Technology - OPEN
● Fall Fellowship Cookout - wrap up/thoughts
○ Great success and under budget!!
MONTHLY REMINDERS
● Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
○ serviceseminar@aaemass.org
● Road Show - contact Kevin G
○ altchair@aaemass.org
NEW BUSINESS
● Motion to renew annual Zoom account for $159.90, seconded, accepted 7:23
● Nominations for 2025 positions
○ Chair: Matt
○ Treasurer: Jerry
○ Secretary: Mike
○ DCM: Doug, Christina, Marie
● Alcathon Slot Drawings - thanks to all Groups who attended the drawing!!
○ 2 Christmas slots remain
○ Zoom credentials to be created, posted in Bulletin
○ Final list to be posted to District website when complete
TABLED BUSINESS
● N/A
WHAT’S ON YOUR MIND?
● District 10
● Literature requested for Gavin Foundation; will review materials in closet following meeting
● Steering Committee: pre-orders for Plain Language Big Book available
Motion to adjourn, seconded, accepted 8:17 PM
DISTRICT 8 GSR MEETING, September 16, 2024
DISTRICT 8 GSR MEETING, September 16, 2024
OPENING
Meeting opened at 7:03 PM, recorded via Zoom
Chaired by: Chris G.
The Declaration of Unity was read by all in attendance
The Mission Statement was read by the Chair
INTRODUCTIONS
Attendees (in person)
Jerry - Quincy Monday Night, Alt Treasurer
Marie - Interested AA
Christina - Fort Square
Steve - Snug Harbor, Alt DCM
Paul S - DCM
Patrick - Good Shepherd
Matt - Monday Big Book
Mike - Quincy Men's Wednesday Night, Alt Secretary
Paul C - East Milton
Doug - Tuesday Night Stepping Out
Jeff - Monday Big Book, Secretary
Scott - Quincy Men’s
Attendees (Zoom)
David - Fresh Start
Rick - Everybody’s Group
Emily - Women of Hope
ANNIVERSARIES
AA Birthdays/Anniversaries since last meeting:
Jerry: August 22 - 31 years!!
READINGS
GSR Role, Tradition, and Concept were all read aloud.
GSR REPORTS
What’s going on with your groups?
Fort Square: Monday, October 7th
6:30 - 7:30 meeting
7:30 - 8:30 pizza and fellowship
MONTHLY REPORTS
Secretary Report - Jeff - report given, motioned and seconded, accepted 7:16
DCM
Plain Language Big Book is moving forward; anticipate late Fall ‘24
General Service Office reporting suboptimal financials
Mass State Convention Planning Committee
Best Western Royal Plaza Hotel & Trade Center
Treasurer
Beginning Balance: $4,861.53
Available Balance: $4,671.03
Old Business
Fall Fellowship Cookout
Flier ready/posted - Marie/Doug
Food & supplies list w/ volunteer assignments available via Chair
Setup: Webb State Park by 11am on Sep. 21
Motion: Allocate $1,700.00 for Fall Fellowship Cookout supplies
Seconded, Accepted 8:05pm
New Business
Election Position Considerations
District 8 seats expected to come available: Chair, DCM, Treasurer, Secretary
All seats are 2-year commitments
DCM, in particular, is recommended to be shared over multiple representatives
Nominations: October 21
Voting: November 18
XMAS & New Year’s Alcathons
Slot selection expected during October District meeting
Motion: Continue tradition of hosting holiday Alcathons
Seconded, Accepted 8:15pm
Motion: Allocate $1,000 for hall rental
Seconded, Accepted 8:16pm
Motion: Allocate $800 for snacks
Seconded, Accepted 8:18pm
Central Service price increases
Medallion: $7.00
Monthly chips: $1.00
DCM Report - Paul S - report given, motioned and seconded, accepted 7:24
Combined notes for Area Meeting (August 28) + Area Assembly (September 8)
Delegate report: available www.aaemass.org
Online registration for 2025 International Convention now open (Vancouver, July 4th weekend)
Must register for convention prior to booking hotel
There is a process for entering Canada if you have a record
Grapevine podcast: International Convention Preview
Plain Language Big Book: available November 1, 2024 ($11)
A new literature workbook with topics about doing service will be available soon
Translation (Eng to Esp) work through personal devices/headphones
Accessibilities Committee: new translation equipment purchased
English to Spanish translation at all Assemblies
Deaf and Hard of Hearing tools at all assemblies
MCSYPAA 2025: Springfield, MA awarded host
EACYPAA: Hilton Boston Park Plaza
February 13 - 16, 2025
Register: https://www.eacypaama.org
Massachusetts State Convention: Royal Plaza Hotel, Marlborough MA
November 8 - 10, 2024
Register: https://aamastateconvention.org
Contact altdelegate@aaemass.org if interested in being a panelist
Election Assembly: Sunday, November 3, 10am @ IBEW
Treasurer Report - Jerry - report given, motioned and seconded, accepted 7:27
Beginning balance as of August 31: $5,471.03
Contributions: $565.30
Disbursements: ($30.00)
Ending balance as of May 31: $6,006.33
Allocated funds per schedule: ($3,639.18)
Prudent reserve: ($500.00)
Available balance: $1,867.15
COMMITTEE REPORTS
N/A
COMMUNITY OUTREACH
Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Chris | Weymouth: Marie
OLD BUSINESS
Open Positions - aaemass.org for more information
Archives - (3rd Tues 7:30 pm) - OPEN (Christina interested)
Accessibilities - (3rd Wed 6:30 pm) - OPEN
Alt Chair - OPEN
CPC - Greg interested, will follow up w/ Chris for additional info
Grapevine - OPEN
Joint Treatment Facilities - (3rd Fri 7 pm) - Mike
Literature - (1st Mon 7 pm) - OPEN
Public Information (1st Thu 7 pm) - OPEN
Registrar - OPEN (Marie interested)
Web Site - (1st Wed 7:00 pm ) - OPEN
Technology - OPEN
Fall Fellowship Cookout
Webb State Park - September 21, 12 - 5pm
Raffle (~ 10 pieces literature)
Gratitude Meeting @ 4pm
Recommendation: “advertise” Alcathon drawing during raffle/cookout
Chris to distribute final assignment list
Elections:
2-year commitment, beginning January 2025
Nominations: October 21, 2024
Selection: November 18, 2024
Alcathon Slot Drawings: October 21, 2024
Anyone from an interested group can attend and draw, not GSR-only
Zoom attendance for drawing acceptable
Doug to inform Central Service Bulletin prior to Sep 17
MONTHLY REMINDERS
Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
serviceseminar@aaemass.org
Road Show - contact Kevin G
altchair@aaemass.org
NEW BUSINESS
September Assembly Recap
Plain Language Big Book
Available November 1, 2024
$11
TABLED BUSINESS
Goals for 2024/25
Area Assembly & Commitment
Building Group participation in Area activities
Brainstorming - Carrying the Message
WHAT’S ON YOUR MIND?
Quincy Monday Night: GSR role coming available at start of new year
Motion to adjourn, seconded, accepted 8:09 PM
DISTRICT 8 GSR MEETING, August 19, 2024 (no meeting July 2024)
DISTRICT 8 GSR MEETING, August 19, 2024 (no meeting July 2024)
OPENING
Meeting opened at 7:05 PM, recorded via Zoom.
Chair Chris G.
The Declaration of Unity was read by all in attendance.
The Mission Statement was read by the Chair.
INTRODUCTIONS
Attendees (in person)
Jerry - Quincy Monday Night
Paul T - Everybody’s Group
Patrick - Good Shepherd
Mike - Quincy Mens Wed Night
Matt - Monday Big Book
Marie - Fresh Start, Interested AA
Doug - Tuesday Night Stepping Out
Christina - Fort Square
David - Fresh Start
Pat - Interested AA
Paul C -
Jim - South Shore Group
Mike - Weymouth Saturday Morning, Interested AA
Steve - Snug Harbor Group
Brian - East Milton, Area 30 Archives
Greg - Quincy Recovery
Attendees (Zoom)
Maura - Walk the Talk
Courtney - Women’s Saturday Morning
Paul S - DCM
Kerrin - On Awakening
ANNIVERSARIES
AA Birthdays/Anniversaries since last meeting:
Paul S - 4 years
Matt - 4 years
Jeff - 5 years
Paul - 35 years August
Partick - 3 years
Jim - 29 years
READINGS
GSR Role, Tradition, and Concept were all read aloud.
GSR REPORTS
What’s going on with your groups?
Jerry: Quincy Monday Night 43rd Anniversary
Monday, October 7: Meeting 730-830p followed by pizza and fellowship
South Shore Group 81st Anniversary
Friday, September 27: 7:00pm meeting
MONTHLY REPORTS
Secretary Report - Mike - report given, motioned and seconded, accepted 7:20
July 15 meeting canceled per Chair
DCM Report - Paul S - report given, motioned and seconded, accepted 7:24
Area did not meeting in July
Following newly adopted scheduled to meet on “Even” months
Plain Language Big Book is moving forward; anticipate late Fall ‘24
General service office reporting suboptimal financials
6.2 months reserve (normally ~ 9 months)
32% of groups contributing
Mass State Convention Planning Committee
Best Western Royal Plaza Hotel & Trade Center
181 Boston Post Rd
Marlboroough, MA
Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:23
Beginning balance as of July 31: $4,861.53
Contributions: $339.50
Monies advance from Area for Post Assembly Conference: $300.00
Disbursements: ($40.00)
Ending balance as of May 31: $5,471.03
Allocated funds per schedule: ($300.00)
Prudent reserve: ($500.00)
Available balance: $4,671.03
COMMITTEE REPORTS
Brian: Archives Committee Chair (Area 30)
Repository on Center Street, full of history (films, cassettes, Grapevines, etc.)
Grapevine repository available online w/ subscription
Massachusetts State Convention
Stepping Stone ambassador will be in attendance to speak to origins/history of Bill W & Doctor B
Opportunities to volunteer are available (organizing, creating archive system/process)
3rd Tuesday, online, 7:30 - 8:30
617.943.1840 or cunninghambf@gmail.com
Mike: Joint Treatment Steering Secretary
Mike willing to represent District 8 at Joint Treatment Facilities (3rd Fri 7pm)
Marie: Registrar
Reached out via email for additional information from Registrar
Courtney: Corrections (4th Thu)
CORI required prior to entering facility
COMMUNITY OUTREACH
Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Chris | Weymouth: Marie
Marie: additional literature needed; will review following meeting
OLD BUSINESS
Open Positions
Archives - (3rd Tues 7:30 pm) - OPEN
Accessibilities - (3rd Wed 6:30 pm) - OPEN
Alt Chair - OPEN
CPC - Greg interested, will follow up w/ Chris for additional info
Grapevine - OPEN
Joint Treatment Facilities - (3rd Fri 7 pm) - Mike
Literature - (1st Mon 7 pm) - OPEN
Public Information (1st Thu 7 pm) - OPEN
Registrar - OPEN (Marie interested)
Web Site - (1st Wed 7:00 pm ) - OPEN
Technology - OPEN
Fall Fellowship Cookout
Flier ready for distribution - Thanks Marie!!
Posted to District Website - Thanks Doug!!
Food & supplies list w/ volunteer assignments available via Chair
Setup: Webb State Park by 11am on Sep. 21
Motion: Allocate $1,700.00 for Fall Fellowship Cookout supplies
Seconded, Accepted 8:05pm
MONTHLY REMINDERS
Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
serviceseminar@aaemass.org
Road Show - contact Kevin G
altchair@aaemass.org
NEW BUSINESS
Yearly Election Position Considerations
District 8 seats expected to come available: Chair, DCM, Treasurer, Secretary
All seats are 2-year commitments
DCM, in particular, is recommended to be shared over multiple representatives
District 8 Nominations: October 21
Voting: November 18
XMAS & New Year’s Alcathons
Slot selection expected during October District meeting
Motion: Continue tradition of hosting holiday Alcathons
Seconded, Accepted 8:15pm
Motion: Allocate $1,000 for hall rental
Seconded, Accepted 8:16pm
Motion: Allocate $800 for snacks
Seconded, Accepted 8:18pm
Central Service price increases
Medallion: $7.00
Monthly chips: $1.00
TABLED BUSINESS
Goals for 2024/25
Area Assembly & Commitment
Building Group participation in Area activities
Brainstorming - Carrying the Message
WHAT’S ON YOUR MIND?
Area Assembly - Saturday, September 8, 10am - 4pm
Greater New Bedford Regional Vocational Technical High School
1121 Ashley Blvd
New Bedford, MA
Agenda likely to be posted to aaemass.org website
Motion to adjourn, seconded, accepted 8:25 PM
DISTRICT 8 GSR MEETING, June 17, 2024 (no meeting May 2024)
DISTRICT 8 GSR MEETING, June 17, 2024 (no meeting May 2024)
OPENING
Meeting opened at 7:01 PM, recorded via Zoom.
Chair Chris G.
The Declaration of Unity was read by all in attendance.
The Mission Statement was read by the Chair.
INTRODUCTIONS
Attendees (in person)
Jerry - Quincy Monday Night, Alt Treasurer
Paul S - DCM
Marie - Fresh Start, Interested AA
Tyler - Interested AA
Paul T - Treasurer
Patrick - Good Shepherd
Matt - Monday Big Book
Doug - Tuesday Night Steppin Out
Jeff - Monday Big Book, Secretary
David - Fresh Start
Mark - Walk the Talk
Jimmy - Miracles on Saturday
Greg - Quincy Recovery
Attendees (Zoom)
Christina - Fort Square
Justin - Area 30 Public Information Committee member (Public Information meetings held first Thursday of the month, 7pm)
ANNIVERSARIES
AA Birthdays/Anniversaries since last meeting:
Mike: 3 Years!!
READINGS
GSR Role, Tradition, and Concept were all read aloud.
GSR REPORTS
What’s going on with your groups?
Christina: Fort Square anniversary celebration, June 28 at Fort Square; speaker meeting with food/beverages
Paul: Quincy Young People - potentially the groups final month (Monday Nights, Salvation Army 7pm)
MONTHLY REPORTS
Secretary Report - Jeff - report given, motioned and seconded, accepted 7:13
May 20 meeting canceled per Chair following impromptu discussion at Post-Conference Assembly
Attendees: Steve, Mike M, Paul T., Jeff, Dave, Christina, Jim, Sarah, Paul S., Chris, Jerry, Patrick, Marie (interested AA)
Fall Fellowship Cookout: Primary date = Sept. 21 (Sept. 28 rain date)
Chris to reach out week of May 20 to book
Additional planning/organizing to come via District Meetings
Regularly scheduled May 20th GSR meeting to be canceled (Chris to email group)
DCM Report - Paul S - report given, motioned and seconded, accepted 7:19
May area meeting (may 22)
Sharing session June 14 - Q&A about conference
Discussed literature for Black Americans
Joint Treatment: Love and Tolerance workshop (well received)
Ad Hoc committee returned 3 recommendations (to be revisited)
Eliminate Area meetings if scheduled during same month as an Assembly or NERAASA
Shortening annual calendar to ~ 6 meetings
Shortening meeting timeframe from 2.5 hours to 1.5 hours
Change start time to 7:30pm
Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:23
Beginning balance as of May 31: $4,586.84
Contributions: $238.90
Monies advance from Area for Post Assembly Conference: $3,000.00
Disbursements: ($80.00)
Ending balance as of May 31: $4,745.74
Allocated funds per schedule: ($300.00)
Prudent reserve: ($500.00)
Available balance: $3,945.74
COMMITTEE REPORTS
Corrections: Mark waiting on feedback from application submission (Norfolk County)
COMMUNITY OUTREACH
Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Chris | Weymouth: Marie
David to revisit Quincy
OLD BUSINESS
Open Positions
Archives - (3rd Thurs 7:30 pm) - OPEN
Accessibilities - (3rd Wed 6:30 pm) - OPEN
Alt Chair - OPEN
CPC - Greg interested, will follow up w/ Chris for additional info
Grapevine - OPEN
Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN
Literature - (1st Mon 7 pm) - OPEN
Public Information (1st Thu 7 pm) - OPEN
Registrar - OPEN Keeping an ongoing list of who is there…
Web Site - (1st Wed 7:00 pm ) - OPEN
Technology - OPEN
Post-Conference Assembly (Recap)
Approximately 95 people in-person, 45 online
IBEW was a great location; technology and catering setups worked very well
Huge Thank You to David for IBEW coordination efforts!!
New Assembly attendees unanimously agree that seeing Service at a wider level was particularly interesting and a great learning opportunity
Next Assembly: Workshop Assembly in September
MONTHLY REMINDERS
Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
serviceseminar@aaemass.org
Road Show - contact Kevin G
altchair@aaemass.org
NEW BUSINESS
Fall Fellowship Cookout Discussion
Webb State Park reservations (Sept. 21, 28) confirmed
12:00 PM - 5:00 PM
Two grills - confirmed
Fall Fellowship announcement to be listed in Aug., Sep. bulletins
Marie to update Fall Fellowship flier
Will look into a portable PA system for event
Additional resource planning to begin at next District meeting (July)
Public Information (Justin)
Group and District liasons welcome
Speaking engagement request frequency increasing recently
Work with education systems, public service announcements, etc.
Meetings are held first Thursday of each month @ 7pm
Zoom only (details on Area 30 website/calendar)
District Road Show
New speaking opportunities available in coming months
Will revisit at next District meeting (July)
Note: Area is also willing to do Road Show commitments
TABLED BUSINESS
Goals for 2022/23
Area Assembly & Commitment
Building Group participation in Area activities
Brainstorming - Carrying the Message
WHAT’S ON YOUR MIND?
Quincy Serenity Breakfast: July 27, 830-1030
See Jimmy for ticket information
Sincere Thank You from DCM for for work towards Post-Conference Assembly
Motion to adjourn, seconded, accepted 8:08 PM
DISTRICT 8 GSR MEETING, April 15, 2024
DISTRICT 8 GSR MEETING, April 15, 2024
OPENING
Meeting opened at 7:01 PM, recorded via Zoom.
Chair Chris G.
The Declaration of Unity was read by all in attendance.
The Mission Statement was read by the Chair.
INTRODUCTIONS
Attendees (in person)
Paul S - DCM, Matt - Monday Big Book, Steve - Snug Harbor, Alt DCM, Paul T - Treasurer, Sunday Everybody, Jeff - Monday Big Book, Secretary, Jerry - Quincy Monday Night, Alt Treasurer, Mike - Quincy Wednesday Night, Alt Secretary, Christina - Fort Square, Jim - South Shore Group, Greg - Quincy Recovery, Patrick - Good Shepherd, Chris - Fresh Start, District Chair, David - Fresh Start
Attendees (Zoom)
Mark - Walk the Talk, Rick - Sunday Morning Everybody’s Group, Paul C - East Milton
ANNIVERSARIES
AA Birthdays/Anniversaries since last meeting:
● Mark: March 25 - 29 years!!
READINGS
GSR Role, Tradition, and Concept were all read aloud.
GSR REPORTS
What’s going on with your groups?
● Fresh Start anniversary: May 13 (pizza, salad @ 7, meeting @ 730 w/ 2 guest speakers)
MONTHLY REPORTS
Secretary Report - Jeff - report given, motioned and seconded, accepted 7:15
● Anniversaries: David: February 19 - 3 years!!
● DCM
○ New Area Alt Chair, Joe
■ Focus on updating Area Handbook (writing down “unwritten rules”)
■ Newly established DCM meeting held on Mondays prior to Area meetings
○ 2025 NERAASA will be online only
○ Plain Language Big Book Information Session
■ Thursday, Mar. 21, 7 - 9pm (online)
■ 4 additional sharing sessions leading up to Conference
○ Accessibility Committee offering availability/assistance in reviewing venue accommodations
■ Discussions @ 3rd party translator (or translation software)
○ Archives move to Quincy complete (Mar. 15)
○ MYSCPAA pre-registration open ($20); Nov. 8 - 10, Legacy Place, Dedham
● Treasurer
○ Beginning Balance: $5,375.52
○ Available Balance: $4,263.72
● Old Business
○ Post-Conference Assembly @ IBEW - May 19, 2024
■ Monies received from Area ($3000)
■ IBEW rental fee = $2,500, including:
● Main function hall + breakout rooms, chairs/tables, wired for A/V
● Recommending hall walkthrough
○ Food
■ Breakfast: continental style (muffins/danish/fruit, etc)
■ Lunch: catered (pizza/salad, pasta dishes, consider food sensitivities)
■ Motion: allocate $1,500 for food budget, seconded, accepted 7:48
● ($500 from Area, $1,000 from District)
■ Volunteers to start food pricing: Paul C, Mike, Paul T, Matt (BJs run)
● Anticipate ~ 75 to 100 attendees
● Chris G to review stock on-hand (coffee, paper goods) following Mar. 18 meeting
○ GSRs encouraged to share service volunteer opportunities to their groups
● New Business
○ Alt Treasurer: Jerry nominated, motioned and accepted 7:37
○ NERAASA Recap - Paul C
■ Significant portion of conversation focused on financials, driving contributions
■ Very well attended, great speakers
DCM Report - Paul S - report given, motioned and seconded, accepted 7:23
● Area Meeting
○ Held virtually, focus on Redistricting (with experience shared from former Connecticut Delegate)
■ Have had a hard time getting participation with GSR and service, so they have found that best practice is to create more, smaller Districts rather than fewer, larger
■ Approximately 15 - 20 groups per
■ Process could take years, tremendous amount of work
○ Lexington Pre Conference Assembly
■ 100+ in attendance (approx. 80 in-person)
■ Discussions for literature - pamphlet suggestions for Trans, Asian, Asian/American, Unhoused, etc.
● Considerations discussed for better, more efficient handling of literature change ideas/suggestions
● Noted that literature change discussions take inordinate amount of time at Assemblies
● DCM to seek listing of literature change requests
■ Christina in attendance for Pre Conference Assembly, noting that first-time GSR orientation extremely helpful
Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:26
● Beginning balance as of Mar. 31: $5,313.72
● Contributions: $805.93
● Monies advance from Area for Post Assembly Conference: $3,000.00
● Disbursements: ($2,790.41)
● Ending balance as of Feb. 29: $6,329.24
● Allocated funds per schedule: ($1,699.59)
● Prudent reserve: ($500.00)
● Available balance: $4,129.65
COMMITTEE REPORTS
● Corrections: Dedham Jail - Orientation is first Thursday of each month 5:30pm
○ Paperwork needs to be completed prior to Orientation, so best to call first
○ Mark continuing to broaden Corrections network connections
COMMUNITY OUTREACH
● Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Kim | Weymouth: Marie
OLD BUSINESS
● Open Positions
○ Archives - (3rd Thurs 7:30 pm) - OPEN
○ Accessibilities - (3rd Wed 6:30 pm) - OPEN
○ Alt Chair - OPEN
○ CPC - OPEN
○ Grapevine - OPEN
○ Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN
○ Literature - (1st Mon 7 pm) - OPEN
○ Public Information (1st Thu 7 pm) - OPEN
○ Registrar - OPEN Keeping an ongoing list of who is there…
○ Web Site - (1st Wed 7:00 pm ) - OPEN
● IBEW walkthrough recap
○ All setup and breakdown handled by IBEW staff (no need for District service volunteers)
○ Main Hall: set up similar to recent MORE conference
■ Large, round tables seating 10 -12 each
■ 100 attendees in-person (best guess)
○ Second Hall set up for:
■ Orientation, eating area
■ Seating for 50 attendees
○ David to follow up with IBEW contact to confirm:
■ Pull-down projection screen
■ Bespoke tables (x2) for Spanish Language attendees/translator + physically limited attendees towards front of hall
■ Building exterior wheelchair access button active @ time of event
■ Confirm food setup location (IBEW main lobby?)
○ District volunteers agree to 8:30am arrival
● Catering
○ Seasons Catering (IBEW approved) quoted $2,300.00 for 100 guests, including:
■ Muffins, danish, coffee service
■ Chicken Broccoli Ziti, Stuffed Shells, Caesar Salad
■ Cookies, Brownies
■ Staff
■ 9am delivery
○ Budget shortfall ~ $900
○ Motion: allot additional $1200 for food budget, seconded, accepted 8:09
■ District to ask Area to consider sharing budget shortfall difference
○ Dave to follow with IBEW to see if we can augment with additional coffee & soft drinks outside of Seasons.
○ Mike to follow up with Seasons for:
■ Coffee service supported all day?
■ Was water, soft drinks included in quote?
● If no, Matt volunteering for BJs run
MONTHLY REMINDERS
● Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
○ serviceseminar@aaemass.org
● Road Show - contact Kevin G
○ altchair@aaemass.org
NEW BUSINESS
● Fall Fellowship Cookout discussion
○ Note: can’t book Webb State Park until ~ June
○ Note: Fall Fellowship represents 4th District 8 event for 2024 (2x Alcathon, Post-Conf Assembly, F.F. Cookout)
■ Entirely out of District treasury
○ Note: Consider observing 7th Tradition?
○ Topics above tabled for May discussion
● Central Service: Chip price increase to $0.75 per chip as of April 1
TABLED BUSINESS
Goals for 2022/23
● Area Assembly & Commitment
● Building Group participation in Area activities
● Brainstorming - Carrying the Message
WHAT’S ON YOUR MIND?
● Sincere Thank You from DCM for for work towards Post-Conference Assembly
● Will aim to conduct
Motion to adjourn, seconded, accepted 8:27 PM
DISTRICT 8 GSR MEETING March 18, 2024
OPENING
Meeting opened at 7:02 PM, recorded via Zoom.
Chair Chris G.
The Declaration of Unity was read by all in attendance.
The Mission Statement was read by the Chair.
INTRODUCTIONS
Attendees (in person)
Mike - Quincy Wednesday Night, Paul C - East Milton, Jerry - Quincy Monday Night, Greg - Quincy Recovery, David - Fresh Start, Paul T - Treasurer, Mark - Walk the Talk, Jim - South Shore Group, Christina - Fort Square, Patrick - Good Shepherd, Kerrin - On Awakening, Matt - Monday Night Big Book, Steve - Snug Harbor, Jeff - Monday Night Big Book
Attendees (Zoom)
Doug - Tuesday Night Steppin Out, Rick - Everybody’s Group, Courtney - Weymouth Saturday Morning, Paul S - DCM, John - Snug Harbor Group
ANNIVERSARIES
AA Birthdays/Anniversaries since last meeting:
David: February 19 - 3 years!!
READINGS
GSR Role, Tradition, and Concept were all read aloud.
GSR REPORTS
What’s going on with your groups?
Paul C - upcoming Group Conscience session to review ongoing hybrid offering
Continue hybrid, eliminate Zoom, or split into separate entities as possible solutions
Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
serviceseminar@aaemass.org
MONTHLY REPORTS
Secretary Report - Jeff - report given, motioned and seconded, accepted 7:20
Anniversaries: Meghan: January 28 - 2 years!!
Fort Square: Recovery-based art expo + PotLuck
March 2, 3 PM -6 PM @ Fort Square Church
Corrections: Mark seeing difficulty making consistent contact with Corrections officials; note that officials are trying to streamline communications channels
DCM
Area 30 posting bid for NERAASA 2027
Paul (East Milton Group) previously signed up for NERAASA 2024
Motion: District provide $300 stipend; seconded, accepted 8:25
Redrawing District map to be area of major focus for March Area meeting
Intended to better understand and help Districts that have “gone dark”
Treasurer
Beginning Balance: $5,555.29
Available Balance: $4,902.14
Old Business
Hosting post-conf. Assembly @ IBEW confirmed for May 19
Budget anticipated to be confirmed prior to March District meeting
A/V equipment to be secured; unclear if IBEW can provide of if the district needs to
Food: menu planning/considerations to be discussed in March District meeting
New Business
GSO Financial Letter highlighting the need for sustained increases in contributions
District 8 Roadshow: show-of-hands interest gauged as very high
DCM Report - Paul S - report given, motioned and seconded, accepted 7:30
Takeaways from Feb. 28 Area Meeting
New Alt Chair, Joe
Focus on updating Area Handbook (writing down “unwritten rules”)
Newly established DCM meeting held on Mondays prior to Area meetings
2025 NERAASA will be online only
Area 30 confirmed bid for 2027 NERAASA
Grapevine prices have been updated for first time in 12 years
Plain Language Big Book Information Session
Thursday, Mar. 21, 7 - 9pm (online)
Connectivity information available on aaemass.org calendar page
4 additional sharing sessions leading up to Conference
Accessibility Committee offering availability/assistance in reviewing venue accommodations
Archives move to Quincy complete (Mar. 15)
Discussions @ 3rd party translator (or translation software)
Grapevine seeking new stories, asking if anyone wants to contribute
MYSCPAA $20 to pre-register
Nov. 8 - 10, Legacy Place, Dedham
Blocked hotel rooms now available ~$149/night
MYSCPAA camping tripe (Near Bill’s in VT) info can be found on aaemass.org website, under “Area Chair Documents”
Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:33
Beginning balance as of Feb. 29: $5,375.52
Contributions: $285.70
Disbursements: ($347.50)
Ending balance as of Feb. 29: $5,313.72
Allocated funds per schedule: ($550.00)
Prudent reserve: ($500.00)
Available balance: $4,263.72
COMMITTEE REPORTS
N/A
COMMUNITY OUTREACH
Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Kim | Weymouth: Marie
Chris confirm new literature & business card holders have been received
$160 invoice en route to Paul T
OLD BUSINESS
Open Positions
Archives - (3rd Thurs 7:30 pm) - OPEN
Accessibilities - (3rd Wed 6:30 pm) - OPEN
Alt Chair - OPEN
CPC - OPEN
Grapevine - OPEN
Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN
Literature - (1st Mon 7 pm) - OPEN
Public Information (1st Thu 7 pm) - OPEN
Registrar - OPEN Keeping an ongoing list of who is there…
Web Site - (1st Wed 7:00 pm ) - OPEN
Post-Conference Assembly @ IBEW - May 19, 2024
Monies received from Area ($3000)
IBEW rental fee = $2,500, including:
Main function hall + breakout rooms
Confirm with presenters if each breakout session needs hybrid
Access to kitchen
All tables & chairs
Hall is wired for sound; A/V screens available
David recommend working with IBEW and Area representation to schedule facility walk-through prior to Apr. 15 District meeting
First week of April, if possible
Interested parties to share email with David
Treasury to cut check payable to IBEW Local 103, mail to attention of Chris McHugh
Food
Breakfast: continental style (muffins/danish/fruit, etc)
Lunch: catered (pizza/salad, pasta dishes, consider food sensitivities)
Motion: allocate $1,500 for food budget, seconded, accepted 7:48
($500 from Area, $1,000 from District)
Volunteers to start food pricing: Paul C, Mike, Paul T, Matt (BJs run)
Anticipate ~ 75 to 100 attendees
Chris G to review stock on-hand (coffee, paper goods) following Mar. 18 meeting
GSRs encouraged to share service volunteer opportunities to their groups
Anticipate 15-20 people needed (setup, breakdown, maintenance)
8am setup, 4pm breakdown
MONTHLY REMINDERS
Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
serviceseminar@aaemass.org
Road Show - contact Kevin G
altchair@aaemass.org
NEW BUSINESS
Alt Treasurer: Jerry nominated, motioned and accepted 7:37
GSR Packets: Click to get your GSR Packet PDF
NERAASA Recap - Paul C
Significant portion of conversation focused on financials
Stressed driving contributions
Very well attended, great speakers
Pre-Conference Assembly Outlook
TABLED BUSINESS
Goals for 2022/23
Area Assembly & Commitment
Building Group participation in Area activities
Brainstorming - Carrying the Message
WHAT’S ON YOUR MIND?
N/A
Motion to adjourn, seconded, accepted 8:23 PM
DISTRICT 8 GSR MEETING February 19, 2024
OPENING
Meeting opened at 7:02 PM, recorded via Zoom.
Chair Chris G.
The Declaration of Unity was read by all in attendance.
The Mission Statement was read by the Chair.
INTRODUCTIONS
Attendees (in person)
Chris - Fresh Start, Christina - Fort Square, Jerry - Quincy Monday Night, Patrick - Good Shepherd, Jeff - Monday Big Book, Paul S - DCM, Mark - Walk the Talk, Mike - Quincy Men’s Wed. Night, Doug - Steppin Out Tuesday Nights, Steve - Snug Harbor, Jimmy - Miracles on Saturday, David - Fresh Start
Attendees (Zoom)
Rick - Everybody’s Group, Megan - Quincy Young People, Greg - Quincy Recovery, Jamie - Braintree Eye Opener, Paul - East Milton Group
ANNIVERSARIES
AA Birthdays/Anniversaries since last meeting:
Meghan: January 28 - 2 years!!
READINGS
GSR Role, Tradition, and Concept were all read aloud.
GSR REPORTS
What’s going on with your groups?
Fort Square: Recovery-based art expo + PotLuck
March 2, 3 PM -6 PM @ Fort Square Church
MONTHLY REPORTS
Secretary Report - Jeff - report given, motioned and seconded, accepted 7:15
Recap previous months Secretary, DCM, and Treasury reports
Anniversaries: Paul T (38), Doug (21), Christina (1)
DCM
Area meeting (Dec. 20) - Founders’ writings - focusing on 12&12, Big Book
Virtual sharing session: Feb 10, 4pm
NERAASA 2025 (originally planned to be in Washington, DC) is seeking a host/location
NERAASA stipends (for first-time GSR attendees): up to $300.00
Archives relocating to Quincy
Treasurer
Beginning Balance: $5,555.29
Available Balance: $4,902.14
Community Outreach
Motion: allot $250 to replenish/order Outreach Literature, seconded, accepted 7:40pm
Chris to organize, place order w/ Central Service
Motion: order 5,000 biz cards for $150.00, seconded, accepted
Old Business
Recommendation: work to communicate expectations (time, supplies, etc)
Recommendation: reach out to volunteers week prior to ensure coverage
Recommendation: set up microphone for both events
Hosting 2024 Assembly
David confident IBEW will be able to accommodate
Business card holders
Motion: order 6-pack biz card holder, seconded, accepted
$31.86, ordered by Chris G
New Business
Google website hosting price increase expected in February
Motion: pay annual, seconded, accepted
$287.99 paid directly from District checking account
DCM Report - Paul S - report given, motioned and seconded, accepted 7:23
January 24th Area Meeting
Notes to be posted from meeting soon; limited District 8 attendance due to Zoom/hybrid meeting capacity limit
NERAASA 2025 to be strictly virtual
Break-out space cited as major concern
Area 30 posting bid for NERAASA 2027
Paul (East Milton Group) previously signed up for NERAASA 2024
Motion: District provide $300 stipend; seconded, accepted 8:25
Redrawing District map to be area of major focus for March Area meeting
Intended to better understand and help Districts that have “gone dark”
Treasurer Report - Paul S - report given, motioned and seconded, accepted 7:17
Beginning balance as of Jan. 31: $5,402.14
Contributions: $231.04
Disbursements: ($257.66)
Ending balance as of Jan. 31: $5,375.52
Allocated funds per schedule: ($567.50)
Prudent reserve: ($500.00)
Available balance: $4,308.02*
*Website hosting fee to be reflected on February Treasurer Report: ($317.50)
COMMITTEE REPORTS
Corrections: Mark seeing difficulty making consistent contact with Corrections officials; note that officials are trying to streamline communications channels
COMMUNITY OUTREACH
Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Kim | Weymouth: Marie
Card holders delivered, will be brought to March District meeting
Chris to order
OLD BUSINESS
Hosting post-conf. Assembly
IBEW confirmed for May 19
Hall requires official letter (on District Letterhead) documenting intentions for Assembly in order for IBEW to determine cost
Budget anticipated to be confirmed prior to March District meeting
Letter drafted by Virginia, sent to IBEW Feb. 19
A/V equipment to be secured; unclear if IBEW can provide of if the district needs to
Food: menu planning/considerations to be discussed in March District meeting
Anticipate ~ 150 attendees
GSRs encouraged to note volunteer opportunities to their groups
Anticipate 15-20 people needed (setup, clean-up, maintenance)
Fliers (both Spanish and English) need to be printed and distributed
Note: GSRs are voting members of Assembly
Open Positions
Archives - (3rd Thurs 7:30 pm) - OPEN
Accessibilities - (3rd Wed 6:30 pm - OPEN
Alt Chair - OPEN
CPC - OPEN
Grapevine - OPEN
Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN
Literature - (1st Mon 7 pm) - OPEN
Public Information (1st Thu 7 pm) - OPEN
Registrar - OPEN Keeping an ongoing list of who is there…
Web Site - (1st Wed 7:00 pm ) - OPEN
MONTHLY REMINDERS
Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
serviceseminar@aaemass.org
Road Show - contact Kevin G
altchair@aaemass.org
NEW BUSINESS
GSR Packets: Click to get your GSR Packet PDF
GSO Financial Letter highlighting the need for sustained increases in contributions
Citing diminishing profits via literature sales
If possible, GSRs to speak with their groups about (temporarily) shifting contributions to GSO
District confirms that contributions made specifically to the District will not be reallocated to GSO
Note: considered customary to give annual, individual contribution to GSO ($1 per year sober)
Central Services requesting contributions be done electronically versus checks
Contributions can be made directly at www.contribution.aa.org
District 8 Roadshow: show-of-hands interest gauged as very high
Intended to highlight importance of service at all levels of AA
Continued discussions in March District meeting
District position updates
Jimmy stepping down as Secretary, Jeff nominated to backfill as Secretary (accepted)
Mike nominated as new Alt. Secretary (accepted)
Paul S. stepping down as Alt. Treasurer, Jerry volunteering as new Alt. Treasurer
Jerry request process review with Paul T
Chair, DCM, Treasurer, and Secretary terms all in final year of recommended Service Obligation (through November ‘24)
TABLED BUSINESS
Goals for 2022/23
Area Assembly & Commitment
Building Group participation in Area activities
Brainstorming - Carrying the Message
WHAT’S ON YOUR MIND?
N/A
Motion to adjourn, seconded, accepted 8:26 PM
DISTRICT 8 GSR MEETING January 15, 2024
OPENING
Meeting opened at 7:07 PM, recorded via Zoom.
Chair Chris G.
The Declaration of Unity was read by all in attendance.
The Mission Statement was read by the Chair.
INTRODUCTIONS
Attendees (in person)
Jeff - Monday Big Book, Paul S - DCM, Mike - Quincy Men’s Wednesday Night, Jerry - Quincy Monday Night, David - Fresh Start, Mary Ellen - Fresh Start, Steve - Snug Harbor, Paul T - Everybody’s Group, Jim - South Shore Group, Megan - Quincy Young People, Mark - Walk the Talk, Doug - Steppin Out Tuesday Nights
Attendees (Zoom)
Christina - Fort Square, Rick - Sunday Morning Everybody’s Group
ANNIVERSARIES
AA Birthdays/Anniversaries since last meeting:
Paul T: 38 years
Doug: 21 years
Christina: 1 year
READINGS
GSR Role, Tradition, and Concept were all read aloud.
GSR REPORTS
What’s going on with your groups?
N/A
MONTHLY REPORTS
Secretary Report - Jeff - report given, motioned and seconded, accepted 7:16
Recap previous months Secretary, DCM, and Treasury reports
Highlight review for:
Chris G - 7 year anniversary, Dec 15th
Braintree Eye Opener Anniversary
January 14, 10 am - 11:30 am, meeting followed by food
Doug - Zoom bomber returned, continuing to harass Stepping Out
Showed up recently in person to antagonize
BE CAREFUL out there
Select Area to ad-hoc meet regarding Area meetings (frequency, burn out, report dissemination, etc.)
Trustee’s Writings questionnaire to be presented to Area DCMs, GSRs
Hosting 2024 assembly
David met with IBEW contact 12/18/23
IBEW available and willing to allow District to rent required space
Will meet again to discuss budget and specific requirements
Volunteer coverage for remaining Alcathon slots filled
DCM Report - Paul S - report given, motioned and seconded, accepted 7:29
Area meeting (Dec. 20) - Founders’ writings - focusing on 12&12, Big Book
Virtual sharing session: Feb 10, 4pm (Zoom: 893 8692 7820 pw: 184898)
If Group feedback is available, it can be shared via email to delegate@aaemass.org
NERAASA 2025 (originally planned to be in Washington, DC) is seeking a host/location
Would District 8 have any interest?
2024 NERAASA: Hershey PA, Feb. 22
Budget: up to $3,000.00
Neraasa stipends (for first-time GSR attendees): up to $300.00
Additional consideration/discussion given to increasing stipend
Further conversation required
Archives moving to Quincy
Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:32
Beginning Balance (as of 11/30): $5,555.29
Contributions: $1,813.69
Disbursements: ($1,966.84)
Ending Balance: $5402.14
Allocated Funds: ($) -
Prudent Reserve: ($500.00)
Available Balance: $4902.14
COMMITTEE REPORTS
N/A
COMMUNITY OUTREACH
Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Kim | Weymouth: Marie
Braintree, Milton Police Stations recently refilled (Mike)
Do we service Libraries?
Quincy needs to be refilled (David)
Motion: allot $250 to replenish/order Outreach Literature, seconded, accepted 7:40pm
Chris to organize, place order w/ Central Service
Motion: order 5,000 biz cards for $150.00, seconded, accepted
Doug to update contact info on card before ordering
OLD BUSINESS
Alcathon Recap
Paul T noted just a few timeslots did not return collection envelopes
Could be that some groups ran longer slots than usual or were combined to fill gaps
Paul T noted that transitions could be better managed to help minimize collections oversights
Note: District well stocked for raffle tickets
Note: hall does require signature prior to hosting AA event
Note: moderate difficulty managing outlets for coffee urns (fuses tripped)
Recommendation: try to secure more than 1 volunteer per slot
Recommendation: work to communicate expectations (time, supplies, etc)
Recommendation: reach out to volunteers week prior to ensure coverage
Recommendation: set up microphone for both events
Hosting 2024 Assembly
David confident IBEW will be able to accommodate
Will confirm ASAP, notes contact is on vacation
Informal vote taken to continue pursuit to host 2024 Assembly
Business card holders
Options reviewed during meeting,
Motion: order 6-pack biz card holder, seconded, accepted
$31.86, ordered by Chris G
Open Positions
Archives - (3rd Thurs 7:30 pm) - OPEN
Accessibilities - (3rd Wed 6:30 pm - OPEN
Alt Chair - OPEN
Alt Treasurer - OPEN
CPC - OPEN
Grapevine - OPEN
Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN
Literature - (1st Mon 7 pm) - OPEN
Public Information (1st Thu 7 pm) - OPEN
Registrar - OPEN Keeping an ongoing list of who is there…
Web Site - (1st Wed 7:00 pm ) - OPEN
MONTHLY REMINDERS
Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair
serviceseminar@aaemass.org
Road Show - contact Kevin G
altchair@aaemass.org
NEW BUSINESS
GSR Packets: Click to get your GSR Packet PDF
Google website hosting price increase expected in February
Motion: pay annual, seconded, accepted
$287.99 paid directly from District checking account
TABLED BUSINESS
Goals for 2022/23
Area Assembly & Commitment
Building Group participation in Area activities
Brainstorming - Carrying the Message
WHAT’S ON YOUR MIND?
N/A
Motion to adjourn, seconded, accepted 8:26 PM
From Area 30 Bulletin Items in our District
From Area 30 Bulletin Items in our District
Meeting ended @ and I am responsible was read.
Meeting ended @ and I am responsible was read.
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