DISTRICT 8 GSR MEETING  January 15, 2024

OPENING

Meeting opened at 7:07 PM, recorded via Zoom.

Chair Chris G. 

The Declaration of Unity was read by all in attendance.

The Mission Statement was read by the Chair.

INTRODUCTIONS

Attendees (in person)

Jeff - Monday Big Book, Paul S - DCM, Mike - Quincy Men’s Wednesday Night, Jerry - Quincy Monday Night, David - Fresh Start, Mary Ellen - Fresh Start, Steve - Snug Harbor, Paul T - Everybody’s Group, Jim - South Shore Group, Megan - Quincy Young People, Mark - Walk the Talk, Doug - Steppin Out Tuesday Nights

Attendees (Zoom)

Christina - Fort Square, Rick - Sunday Morning Everybody’s Group

ANNIVERSARIES

AA Birthdays/Anniversaries since last meeting:

• Paul T: 38 years

• Doug: 21 years

• Christina: 1 year

READINGS

GSR Role, Tradition, and Concept were all read aloud.

GSR REPORTS 

What’s going on with your groups?

• N/A

MONTHLY REPORTS

Secretary Report - Jeff - report given, motioned and seconded, accepted 7:16 

• Recap previous months Secretary, DCM, and Treasury reports

• Highlight review for:

  • Chris G - 7 year anniversary, Dec 15th

  • Braintree Eye Opener Anniversary

    • January 14, 10 am - 11:30 am, meeting followed by food

  • Doug - Zoom bomber returned, continuing to harass Stepping Out

    • Showed up recently in person to antagonize

    • BE CAREFUL out there

  • Select Area to ad-hoc meet regarding Area meetings (frequency, burn out, report dissemination, etc.)

  • Trustee’s Writings questionnaire to be presented to Area DCMs, GSRs

  • Hosting 2024 assembly

    • David met with IBEW contact 12/18/23

      • IBEW available and willing to allow District to rent required space

      • Will meet again to discuss budget and specific requirements

  • Volunteer coverage for remaining Alcathon slots filled

DCM Report - Paul S - report given, motioned and seconded, accepted 7:29

• Area meeting (Dec. 20) - Founders’ writings - focusing on 12&12, Big Book

  • Virtual sharing session: Feb 10, 4pm (Zoom: 893 8692 7820 pw: 184898)

  • If Group feedback is available, it can be shared via email to delegate@aaemass.org 

• NERAASA 2025 (originally planned to be in Washington, DC) is seeking a host/location

  • Would District 8 have any interest?

  • 2024 NERAASA: Hershey PA, Feb. 22

  • Budget: up to $3,000.00

  • Neraasa stipends (for first-time GSR attendees): up to $300.00

    • Additional consideration/discussion given to increasing stipend

    • Further conversation required

  • Archives moving to Quincy

Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:32

• Beginning Balance (as of 11/30): $5,555.29

• Contributions: $1,813.69

• Disbursements: ($1,966.84)

• Ending Balance: $5402.14

• Allocated Funds: ($) - 

• Prudent Reserve: ($500.00)

• Available Balance: $4902.14

COMMITTEE REPORTS

• N/A

COMMUNITY OUTREACH

• Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Kim | Weymouth: Marie

• Braintree, Milton Police Stations recently refilled (Mike)

  • Do we service Libraries?

• Quincy needs to be refilled (David)

• Motion: allot $250 to replenish/order Outreach Literature, seconded, accepted 7:40pm

  • Chris to organize, place order w/ Central Service

• Motion: order 5,000 biz cards for $150.00, seconded, accepted

  • Doug to update contact info on card before ordering

OLD BUSINESS

• Alcathon Recap

  • Paul T noted just a few timeslots did not return collection envelopes

    • Could be that some groups ran longer slots than usual or were combined to fill gaps

  • Paul T noted that transitions could be better managed to help minimize collections oversights

  • Note: District well stocked for raffle tickets

  • Note: hall does require signature prior to hosting AA event

  • Note: moderate difficulty managing outlets for coffee urns (fuses tripped)

  • Recommendation: try to secure more than 1 volunteer per slot

  • Recommendation: work to communicate expectations (time, supplies, etc)

  • Recommendation: reach out to volunteers week prior to ensure coverage

  • Recommendation: set up microphone for both events

• Hosting 2024 Assembly

  • David confident IBEW will be able to accommodate

    • Will confirm ASAP, notes contact is on vacation

    • Informal vote taken to continue pursuit to host 2024 Assembly

• Business card holders

  • Options reviewed during meeting, 

  • Motion: order 6-pack biz card holder, seconded, accepted

    • $31.86, ordered by Chris G

• Open Positions

  • Archives - (3rd Thurs 7:30 pm) - OPEN

  • Accessibilities - (3rd Wed 6:30 pm - OPEN

  • Alt Chair - OPEN

  • Alt Treasurer - OPEN

  • CPC - OPEN

  • Grapevine - OPEN

  • Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

  • Literature - (1st Mon 7 pm) - OPEN 

  • Public Information (1st Thu 7 pm) - OPEN

  • Registrar - OPEN Keeping an ongoing list of who is there…

  • Web Site - (1st Wed 7:00 pm ) - OPEN

MONTHLY REMINDERS

• Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

  • serviceseminar@aaemass.org

• Road Show - contact Kevin G

  • altchair@aaemass.org

NEW BUSINESS

• GSR Packets: Click to get your GSR Packet PDF

• Google website hosting price increase expected in February

  • Motion: pay annual, seconded, accepted 

  • $287.99 paid directly from District checking account

TABLED BUSINESS

Goals for 2022/23

• Area Assembly & Commitment

• Building Group participation in Area activities

• Brainstorming - Carrying the Message

WHAT’S ON YOUR MIND?

• N/A

Motion to adjourn, seconded, accepted 8:26 PM

DISTRICT 8 GSR MEETING  December 18, 2023

OPENING

Meeting opened at 7:01 PM, recorded via Zoom.

Chair Chris G. 

The Declaration of Unity was read by all in attendance.

The Mission Statement was read by the Chair.

INTRODUCTIONS

Attendees (in person)

Matt - Monday Big Book, Jerry - Quincy Monday Night, David - Fresh Start, Jim - South Shore Group, Doug - Steppin out Tuesday Nights, Mike - Quincy Men’s Monday Night, Mark - Walk the Talk, Paul T - Everybody’s Group, Megan

Attendees (Zoom)

Paul S - DCM, Steve - Snug Harbor, Jamie - Braintree Eye Opener, Rick - Everybody’s Group, Paul C -  East Milton, Deidre - Sunday Serenity, Jeff - Monday Big Book (Alt GSR)

ANNIVERSARIES

AA Birthdays/Anniversaries since last meeting:

• Chris G - 7 years on Dec. 15th, CONGRATS CHRIS!!

READINGS

GSR Role, Tradition, and Concept were all read aloud.

GSR REPORTS 

What’s going on with your groups?

• Braintree Eye Opener Anniversary

  • January 14, 10 am - 11:30 am, meeting followed by food

• Doug - Zoom bomber returned, continuing to harass Stepping Out

  • Showed up recently in person to antagonize

  • BE CAREFUL out there

MONTHLY REPORTS

Secretary Report - Jeff - report given, motioned and seconded, accepted 7:54 

• Recap previous months Secretary, DCM, and Treasury reports

• Highlight review for:

  • BC High feedback: no longer a viable option

  • Renew efforts with IBEW, Weymouth

  • Remaining following Nov. meeting: 

    • Xmas: 3 slots

    • New Year: 4 slots

  • Some groups to extend approximately 30 minutes early/late

  • Motion: District take 2pm New Years day slot, Seconded, accepted 8:04pm

    • Alternative format acceptable for longer sessions (ex: open discussion, reading, etc.)

  • Reach out to District 7? Paul to reach out, if necessary

  • Motion: allocate $500 per Alcathon for snacks, water, “starter” coffee stash

    • Seconded, accepted 8:12pm

DCM Report - Paul S - report given, motioned and seconded, accepted 8:06

• Select Area to ad-hoc meet regarding Area meetings (frequency, burn out, report dissemination, etc.)

• Trustee’s Writings questionnaire to be presented to Area DCMs, GSRs

  • On November 13, Trustees’ literature tasked the Delegates with organizing general sharing sessions to collect feedback from the fellowship.  These sessions should focus on addressing the following suggested questions:

    • Do you think that A.A. Founders would object to or embrace revisions to their writings?  If yes, why?  If not, why?

    • Do you think the Founders’ writings are effective in reaching new members?  If not, what measures do you think can be taken to resolve this issue?

    • What reasons would you consider for changing our Founders’ writings?

    • How do you feel about changing A.A. Founders’ writings to replace outdated references?

    • What suggestions do you have for preserving the Founders’ writings, along with keeping pace with our current A.A Society and its future?

    • Should the be a special Conference process for approval of changes to our Founders’ writings? (e.g., super, or qualified majority - 75%, and/or 2-year consideration process.)

    • What additional ideas, thoughts or suggestions can you share about changing or not changing the Founders’ writings?

• Paul S. (DCM) recommend discussing questions directly with groups to provide relevant feedback

• Feedback sought prior to Spring ‘24

Treasurer Report - Paul S - report given, motioned and seconded, accepted 8:07

• Beginning Balance (as of 11/30): $5,588.41

• Contributions: $238.38

• Disbursements: ($271.50)

• Ending Balance: $5,555.29

• Allocated Funds: ($2,150.00)

• Prudent Reserve: ($500)

• Available Balance: $2,905.29

COMMITTEE REPORTS

• N/A

COMMUNITY OUTREACH

• Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Kim | Weymouth: Marie

OLD BUSINESS

• Hosting 2024 assembly

  • David met with IBEW contact 12/18/23

    • IBEW available and willing to allow District to rent required space

    • Will meet again to discuss budget and specific requirements

    • 2024 Assembly budget anticipated to be $3,000.00

  • Paul S. to provide hosting specifications documentation to David via email:

    • 1 large meeting room (approx 140-150 people)

    • 3 smaller breakout rooms (40-50 people each)

    • Kitchen facility, as necessary

    • Site should be available from 7:30 am to 5:00 pm

    • Adequate wi-fi to support virtual portion of hybrid assemblies

    • Special conditions and/or restrictions to note:

      • Handicap accessibility

      • Insurance requirements (Area 30 carries General Liability Insurance)

      • Special food requirements

      • Smoking policy

    • The site should be reasonably accessible by car with parking available.  MBTA/bus access is desirable if located in the Boston area

• Xmas & New Year’s Alcathons

  • Group consensus: disable Zoom chat and video for all attendees

    • Tablet to be provided by David

    • Zoom Meeting  ID: 884 7243 7705 Passcode: GSRD8

  • Volunteer coverage needed for Xmas Alcathon

    • 12

    • Braintree Eye Opener can cover 6a - 8a

    • Everybody’s Group can cover 10a - 2p

    • Paul S anticipate stopping by @ 2a

  • Recommend checking with hall that supplies can be left between two events

  • Paul T. to provide collection envelopes

  • Paul S. to collect supplies (cups, coffee makers, raffle tix, Big Books, etc.) from GSR hall

  • Matt E. to manage BJ’s run

  • Volunteer coverage for NY Alcathon

    • Braintree Eye Opener to provide coverage at beginning of NY event

    • Everybody’s Group to cover 10a - 3p

• Business card holders

  • Options available for review, tabled to Dec. meeting

• Open Positions

  • Archives - ( 3rd Thurs 7:30 pm) - OPEN

  • Accessibilities - (3rd Wed 6:30 pm - OPEN

  • Chair - OPEN

  • Grapevine - OPEN

  • Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

  • Literature - (1st Mon 7 pm) - OPEN 

    • Robyn G to continue in position

  • Public Information (1st Thu 7 pm) - OPEN

  • Registrar - OPEN Keeping an ongoing list of who is there…

  • Web Site - (1st Wed 7:00 pm ) - OPEN

MONTHLY REMINDERS

• Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

  • serviceseminar@aaemass.org

• Road Show - contact Kevin G

  • altchair@aaemass.org

NEW BUSINESS

• GSR Packets: Click to get your GSR Packet PDF

TABLED BUSINESS

Goals for 2022/23

• Area Assembly & Commitment

• Building Group participation in Area activities

• Brainstorming - Carrying the Message

WHAT’S ON YOUR MIND?

• Doug: allocate tip for Beale Street custodian(s) following events?

  • Hasn’t been done for past events

Motion to adjourn, seconded, accepted 8:13 PM

DISTRICT 8 GSR MEETING  November 20, 2023

OPENING

Meeting opened at 7:05 PM, recorded via Zoom.

Doug H. sitting as Chair in Chris’s absence

The Declaration of Unity was read by all in attendance.

The Mission Statement was read by the Chair.

INTRODUCTIONS

Attendees (in person)

Matt - Monday Big Book, Paul S. - Quincy Men’s, Doug - Stepping Out Tuesday Nights, Mike - Quincy Men’s Monday Night, David - Fresh Start Monday Night, Steve - Snug Harbor Group, Jeff - Monday Big Book (alt), Jimmy - South Shore Group

Attendees (Zoom)

Mark - Walk the Talk, Courtney - Women’s Saturday Morning, Jamie - Braintree Eye Opener, Jerry - Quincy Monday Night, Paul - East Milton, Marie - Fort Square

ANNIVERSARIES

AA Birthdays/Anniversaries since last meeting:

●      Courtney: 37 year Anniversary!!

○      October 19th

READINGS

GSR Role, Tradition, and Concept were all read aloud.

GSR REPORTS

What’s going on with your groups?

●      N/A

MONTHLY REPORTS

Secretary Report - Jeff - report given, motioned and seconded, accepted 7:16

(See last month’s mtg. notes for details)

●      Recap previous months Secretary, DCM, and Treasury reports

●      Highlight review for:

○       

DCM Report - Paul S - report given, motioned and seconded, accepted 7:25

●      Workshop Ass Nov 5 in Malden

○      Grapevine App successful, a lot of early adoption

○      Next assembly: Jan ‘24 (date TBD), host not confirmed

○      Dollars allocated for: MBTA ad campaign, conference stipends

●      Area Meeting - last wednesday (early)

○      NECYPAA: Danvers, Jan 5-7

○      Mass state convention planning committee in progress

■      To be held in Marlboro

○      AA.org survey available, looking to compare results from several years ago

■      Available until Nov. 26

Treasurer Report - Paul S - report given, motioned and seconded, accepted 7:18

●      Beginning Balance (as of 10/31): $5,233.74

●      Contributions: $548.28

●      Disbursements: ($193.61)

●      Ending Balance: $5,588.41

●      Allocated Funds: ($1,366.00)

●      Prudent Reserve: ($500)

●      Available Balance: $3,722.41

COMMITTEE REPORTS

●      Mark note that Corrections committee meetings have been inconsistent frequency

○      Paul S. has made arrangements to go to Dedham monthly, on second Thursday

■      Orientation: first Thursday, 5:30pm 

●      Marie interested in joining committee, seeking advice/info on which might be suitable

COMMUNITY OUTREACH

●      Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Kim | Weymouth: Marie

OLD BUSINESS

●      Hosting 2024 assembly

○      BC High feedback: no longer a viable option

■      facility hosting graduation ceremony the night before Assembly

○      David: renew effort to contact IBEW

○      Doug: renew effort to contact Weymouth

●      Xmas & New Year’s Alcathons

○      Remaining following Nov. meeting: 

■      Xmas: 3 slots

■      New Year: 4 slots

○      Group 373 to take slot, Chris will draw for time

○      Suggestions to fill remaining slots

■      Some groups to extend approximately 30 minutes early/late

■      Motion: District take 2pm New Years day slot

●      Seconded, accepted 8:04pm

■      Reach out to District 7?

●      Paul to reach out, if necessary

■      Alternative format acceptable for longer sessions (ex: open discussion, reading, etc.)

○      Doug, Chris work to generate final slot listing after Thanksgiving

○      Motion: allocate $500 per Alcathon for snacks, water, “starter” coffee stash

■      Seconded, accepted 8:12pm

●      Business card holders

○      Options available for review, tabled to Dec. meeting

●      Open Positions

○      Archives - ( 3rd Thurs 7:30 pm) - OPEN

○      Accessibilities - (3rd Wed 6:30 pm - OPEN

○      Chair - OPEN

○      Corrections - (4th Thu 7 pm) - Mark H

○      Two (2) Alt. DCMs - Steve P., Tim H. 

○      Grapevine - OPEN

○      Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

○      Literature - (1st Mon 7 pm) - OPEN

■      Robyn G to continue in position

○      Public Information (1st Thu 7 pm) - OPEN

○      Registrar - OPEN Keeping an ongoing list of who is there…

○      Web Site - (1st Wed 7:00 pm ) - OPEN

MONTHLY REMINDERS

●      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

○      serviceseminar@aaemass.org

●      Road Show - contact Kevin G

○      altchair@aaemass.org

NEW BUSINESS

●      GSR Packets: Click to get your GSR Packet PDF

●      Group insurance

○      Area carries insurance policy for hosting activities

●      Mass State Convention recap

○      Paul: great experience and opportunity to speak on the Connecting with Unity panel

TABLED BUSINESS

Goals for 2022/23

●      Area Assembly & Commitment

●      Building Group participation in Area activities

●      Brainstorming - Carrying the Message

WHAT’S ON YOUR MIND?

●      N/A 

Motion to adjourn, seconded, accepted 8:19 PM

DISTRICT 8 GSR MEETING  September 18, 2023

OPENING

Meeting opened 7:02 PM, recorded via Zoom.

The Declaration of Unity was read by all in attendance.

The Mission Statement was read by the Chair.

INTRODUCTIONS

Attendees (in person)

Marie - Fort Square, Paul T - Everybody’s Group, Matt - Monday Big Book, Chris - Fresh Start, Doug - Tuesday Night Stepping Out, Jerry - Quincy Monday Night, Paul S - Quincy Mens, District 8 DCM, Jeff - Monday Big Book, Mike - Quincy Men’s Monday Night, Jim - South Shore Group, Steve - Snug Harbor,

Attendees (Zoom)

Mark - Walk the Talk, Courtney - Weymouth Saturday Morning

ANNIVERSARIES

AA Birthdays / Anniversaries since last meeting:

• Jerry: Aug 22 - 30 years!!!!

READINGS

GSR Role, Tradition, and Concept were all read aloud.

GSR REPORTS 

What’s going on with your groups?

• South Shore Group - 80th Anniversary!!!

  • Friday, Sep 29 - 7 PM, 40 Beale Street

• Quincy Monday Night - Anniversary Meeting at Fort Square

  • Monday, Oct 2 - meeting 6:30 - 7:30 PM (no beginner meeting)

  • Pizza and Fellowship 7:30 - 8:30 PM

MONTHLY REPORTS

Secretary Report - Jeff - report given, motioned and seconded, accepted 7:12 

(See last month’s mtg. notes for details)

• Recap previous months Secretary, DCM, and Treasury reports

• Highlight review for:

  • Potential Area Assembly hosting sites

  • Fall Fellowship planning/inventory

  • Website administration (auto-deduct from District checking)

DCM Report - Paul S - report given, motioned and seconded, accepted 7:22

• Steve, Paul attend area meeting via zoom Aug 23

  • AA Grapevine app is LIVE

• Area Assembly 9/12

  • Treasurer: request to increase budget for 2024

  • Review of 2023 expenses

    • If districts believe they will exceed budget, submit supplemental report

  • Reminder: Belmont location for Area Meetings goes away EOY

    • Currently searching for new location

  • New booklet: Never Too Late - for the older Alcoholic

  • One-time budget increase to replace boards (passed)

  • Ad-hoc supplemental increase (passed)

  • One-time budget increase for assemblies for remaining 2023 assemblies - 10% (passed)

    • Resulting from two previous assemblies exceeded existing $2500 budget

    • Anticipate 2024 assembly budget to be set at $3000

  • New Area Alt Secretary volunteered, accepted

• NECYPA: Danvers DoubleTree, Danvers MA, Jan 5 - 7, 2024

• Mass State Convention: Nov 10 - 12, Sturbridge Host Hotel, Sturbridge MA

  • Registration is open

  • Scholarships are not available for State Convention (considered Social event)

• Upcoming area meeting (area inventory)

  • Pressing business only

Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:24

• Beginning Balance (as of 8/31): $4686.81

• Contributions: $359.34

• Disbursements: 

  • Rent: ($30.00)

  • Fall Fellowship - raffle literature: ($121.00)

• Ending Balance: $4895.15

• Allocated Funds: ($1379.00)

• Prudent Reserve: ($500)

• Available Balance: $3016.15

  • Monthly deductions for Website administration established, will be reflected as line item on Monthly Reports going forward

COMMITTEE REPORTS

Cooperation w/ Professional Communities (CPC)

• Corrections: Paul S note Commitments can now be booked at Norfolk County Correctional Center

  • Requires orientation, held first Thursday of month

  • Christopher Dawley: cjdawley@norfolksheriffma.org

COMMUNITY OUTREACH

• Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Kim B | Weymouth: Marie

OLD BUSINESS

• Hosting 2024 Assembly - May 19, 2024

  • Doug waiting on email responses (Weymouth)

  • Paul S note: event locations outside of District geography acceptable

    • Main concern is transportation accessibility

  • Mike to reach out to BC High as possible location (availability, cost)

• Fall Fellowship Event

  • September 17th event canceled (weather)

  • Rescheduled to October 7th, 12 - 5 PM

  • Matt E. confirm that 2 grills will be made available

    • 11 AM dropoff

    • 2 coolers, propane

  • Marie: paper goods, drinks, chips/treats, condiments (Chris will assist)

  • Recommendation: Paul S. try to arrange for a Service speaker

  • Motion: cancel event for rain only, go forward otherwise

    • Seconded, accepted 7:55

    • Opposed - if Fall Fellowship is canceled, then include food for Holiday Alcathon

      • Deferred to Xmas & New Year Alcathon discussion

• Xmas & New Year Alcathons

  • Jim F. confirm that Beale Street available for both events, price remains same as previous year

  • Will need to confirm with hall if food service is allowed

  • Motion: If Fall Fellowship is canceled, provide some sort of food for Alcathon (monies from Fall Fellowship budget)

    • Seconded, accepted 8:06

  • Recommend suggesting food donations from participating groups

  • Motion: update bulletin to inform that Alcathon slots will be pulled in October GSR meeting

    • Seconded, accepted 8:14

  • Hybrid: Non-interactive Zoom broadcast of both events

    • Does require some level of technical support volunteer

    • Motioned, seconded, accepted 8:23

  • Motion: Renew Zoom account for 2024 ($150)

    • Seconded, accepted 8:24

• Open Positions

  • Archives - ( 3rd Thurs 7:30 pm) - OPEN

  • Accessibilities - (3rd Wed 6:30 pm - OPEN

  • Chair - OPEN

  • Corrections - (4th Thu 7 pm) - OPEN

  • Two (2) Alt. DCMs - Steve P., Tim H. 

  • Grapevine - OPEN

  • Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

  • Literature - (1st Mon 7 pm) - OPEN 

    • Robyn G to continue in position

  • Public Information (1st Thu 7 pm) - OPEN

  • Registrar - OPEN Keeping an ongoing list of who is there…

  • Web Site - (1st Wed 7:00 pm ) - OPEN

MONTHLY REMINDERS

• Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

  • serviceseminar@aaemass.org

• Road Show - contact Kevin G

  • altchair@aaemass.org

NEW BUSINESS

• GSR Packets: Click to get your GSR Packet PDF

TABLED BUSINESS

Goals for 2022/23

• Continue building Group participation in Area activities

  • No new suggestions; item remains open

WHAT’S ON YOUR MIND?

• Doug note: known Zoom bullies recently returned, be vigilant!

Motion to adjourn, seconded, accepted 8:34 PM

DISTRICT 8 GSR MEETING August 21, 2023

OPENING

Meeting opened 7:00 PM, recorded via Zoom

The Declaration of Unity was read by all in attendance.

The Mission Statement was read by the Chair.

INTRODUCTIONS

Attendees (in person)

Paul S - Quincy Men’s, District 8 DCM, Jerry - Quincy Monday Night, Marie - Fort Square, David - Fresh Start, Paul T - Everybody’s Group, Steve P - Snug Harbor, Mike - Quincy Men’s Monday Night, Jim F - South Shore Group, Mark - Walk the Talk, Tim H - Milton Rule 62, Jimmy P - Miracles on Saturday, Doug H - Tuesday Night Steppin Out, Jeff B - Monday Big Book 

Attendees (Zoom)

Kim B - Milton Farm Group, Jamie - Braintree, Rick A. - Everybody’s Group

Meeting opened 7:01 PM, recorded via Zoom

ANNIVERSARIES

AA Birthdays / Anniversaries since last meeting:

●      Paul - July 20: 3-years

●      Jeff - July 7: 4-years

READINGS

GSR Role, Tradition, and Concept were all read aloud.

GSR REPORTS

What’s going on with your groups?

●      Monday Big Book - 12th Anniversary Pizza Party 

○      8/28/23 Pizza and refreshments 7pm, meeting 7:30 pm 385 Ralph Talbot Rd, Weymouth

●      Milton Farm Group - Anniversary Picnic

○      9/17/23 12 - 5 pm Houghton’s Pond, Milton

●      South Shore Group - 80th Anniversary!!!

○      9/29/23 7 pm 40 Beale Street

MONTHLY REPORTS

Secretary Report - Jimmy P - report given, motioned and seconded, accepted 7:13 

(See last month’s mtg. Notes for details)

●      Anniversary - Mike 2-year

●      DCM report - in search of hall for Area Meeting (September)

○      Area Meeting workshop ideas

○      Technology Committee - looking for help

○      Local commitment opportunities: Spectrum Health, BMC Brockton, Pine Street Residential, BMC South End

○      Mass State Convention: November 10-12, Sturbridge Host Hostel

●      Treasury Report reviewed and approved.

●      Community Outreach: Mike to cover Milton  (See updated list on these minutes.)

DCM Report - Paul S - report given, motioned and seconded, accepted 7:18

●      September Workshop Assembly

○      Florida Ruffin Ridley School

○      345 Harvard St, Brookline, MA 02446

○      Sept. 10, 10:00 AM - 3:30 PM

○      Orientation begins 9:30

○      Hybrid in available on www.aaemass.org

○      Workshops available include: GSR Best Practices, DCM Best Practices, Service Structure, and Area 30 Customs

Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:20

●      Beginning Balance (as of 7/31): $4442.31

●      Contributions: $274.50

●      Disbursements: ($30.00) rent

●      Ending Balance: $4686.81

●      Allocated Funds: $1500.00 fall fellowship

●      Prudent Reserve: ($500)

●      Available Balance: $2686.81

COMMITTEE REPORTS

Cooperation w/ Professional Communities (CPC)

●      N/A

COMMUNITY OUTREACH

●      Braintree: Mike | Milton: Mike | Quincy: David | Randolph: Kim B | Weymouth: Marie

OLD BUSINESS

●      Hosting 2024 Assembly - May 19, 2024

○      North Quincy: Jimmy P to follow up

○      Weymouth: Doug H to follow up

○      Quincy High: Chris P to follow up

○      Curry College: not an option - Commencement weekend 

●      David - question as to whether local Union Hall (Dorchester) would be acceptable

■      Ideally would remain within District

■      Motion for David to follow up for availability, seconded and accepted 7:30

●      Fall Fellowship Event 

○      Matt E - grills/propane

○      David H - tables (4)

●      Goods on hand:

○      250 paper plates

○      Two (2) boxes plastic utensils

○      Various serving utensils

○      Big Books, raffle tickets, other literature

●      Chris G. compiling list of remaining needs, to be shared via email

●      Open Positions

○      Archives - ( 3rd Thurs 7:30 pm) - OPEN

○      Accessibilities - (3rd Wed 6:30 pm - OPEN

○      Chair - OPEN

○      Corrections - (4th Thu 7 pm) - OPEN

○      Two (2) Alt. DCMs - Steve P., Tim H. 

○      Grapevine - OPEN

○      Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

○      Literature - (1st Mon 7 pm) - OPEN

■      Robyn G to continue in position

○      Public Information (1st Thu 7 pm) - OPEN

○      Registrar - OPEN Keeping an ongoing list of who is there…

○      Web Site - (1st Wed 7:00 pm ) - OPEN

●      Steve P., Tim H., volunteering as Alt. DCMs  (THANK YOU  BOTH!!)

MONTHLY REMINDERS

●      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

○      serviceseminar@aaemass.org

●      Road Show - contact Kevin G

○      altchair@aaemass.org

NEW BUSINESS

●      GSR Packets: Click to get your GSR Packet PDF

●      2023 Xmas/New Year Alcathon

○      Jim F. to contact hall (40 Beale St, Quincy) to confirm availability, pricing

■      $1,000 total (both nights, 2022 spend)

○      Steve P. to contact Winthrop Ave (as alternate location)

●      Area compiled list of inactive groups in District; requesting feedback about contact person(s), whether group is still active etc.

○      Email updates to: registrar@aaemass.org

TABLED BUSINESS

Goals for 2022/23

●      Continue building Group participation in Area activities

○      No new suggestions; item remains open

WHAT’S ON YOUR MIND?

●      District 8 Website administration

○      Configure automatic monthly deductions from District checking account

■      If unavailable, pre-pay 1 year of hosting

○      Motioned, seconded and accepted 8:11

●      Quincy Serenity Breakfast

○      Saturday, October 21, 8:30 - 10:30 am  The Tirrell Room 254 Quarry Street, Quincy MA

○      EMAIL TICKET REQUESTS: quincyserenitybreakfast@gmail.com

■      SEE JIMMY P. FOR TICKETS AND INFORMATION 617-549-0956 

■      $25 PER TICKET includes full hot buffet breakfast and AA speaker meeting

■      Tables of 10

■      Must be purchased in advance, not available at the door

Motion to adjourn, seconded, accepted 8:14pm

DISTRICT 8 GSR MEETING   June19, 2023

Attendees (in person)

Chris G - Fresh Start, Paul S - District 8 DCM, David H - Fresh Start, Jerry - Quincy Monday Night, Jean - Braintree Tuesday Night, Matt E - Monday Big Book, Doug H - Tuesday Night Stepping Out, Paul T - Everybody’s Group, Jeff B - Monday Big Book (Alt GSR), Ann - District 7 DCM (special guest)

Attendees (Zoom)

Rick - Everybody’s Group, Steve P- Snug Harbor, Mark - Walk the Talk Group, Robyn G - Easton Phoenix, Marie - Fort Square, Matt J - Rule 62 

Meeting opened 7:00 PM, recorded via Zoom

AA Birthdays / Anniversaries since last meeting:

●      N/A

GSR Reports: What’s going on with your groups?

●      Jerry: Quincy Monday Night - October anniversary; details TBD

●      Steve: Snug Harbor anniversary - July 13

○      July 16: Open Meeting w/ food afterwards

●      Rick: Everybody’s Group - August anniversary

●      Matt: Rule 62 anniversary - June 30

○      6pm food, 7pm speaker meeting, 8pm sober countdown

○      All are welcome

 Monthly Reports

Secretary Report - Jeff B - report given, motioned and seconded, accepted 7:17

●      May 15, 2023 with 12 members in attendance

●      GSR Report highlights:

○      Group anniversaries (Fort Square, Fresh Start, Snug Harbor)

●      Secretary Report highlights:

○      Treasury, DCM, Secretary reports reviewed

○      NERF stipend(s) available for June 2-4 conference; none distributed

■      Three (3) $200 stipends were allocated

●      DCM Report highlights:

○      District 11 recently dissolved

■      All roles to remain open should interest in rebuilding District arise

○      Need for volunteers to support upcoming NERF

○      Need for volunteers/help for Assemblies

●      Treasurer Report Highlights:

○      May available balance: $3669.41

●      Old Business highlights:

○      Discussion on narrowing future Assembly hosting to either Pre- or Post-Assembly

■      Pre: March

■      Post: May

○      Continue outreach to local facilities for Assembly hosting opportunities

○      District voted to host Fall Fellowship late September, 2023

■      Final booking TBD

●      New Business highlights:

○      Pen Pal request (via Norfolk Corrections)

○      Yellow Card/Safety anticipated to be discussed as part of Post-Conference Assembly

DCM Report - Paul S - report given, motioned and seconded, accepted 7:31

●      Technology/Website committee: looking for willing participants to help with Assemblies and Area meetings

○      No experience necessary

●      Discussions about Safety can be directed to Area Chair: chair@aaemass.org

○      Safety Card can be found here: https://www.aa.org/safety-card-aa-groups

●      Open Committee Chairs: Archives, Website

●      Open Committee Alt. Chairs: Accessibility, Archives, Grapevine, Messenger, Registrar, Technology, Website

●      Latest edition of Box 459 available at www.aa.org

●      GSO contributions address change:

○      PO Box 2407

○      James A. Farley Station

○      New York, NY 10116-2407

●      GSO encouraging contributions electronically via www.contribution.aa.org

○      $2.67/transaction savings

●      Archives looking for help in cleaning storage unit

●      Grapevine app coming in September

○      Anticipated $2.99 price point

●      Grapevine received $352 to purchase La Vina books and subscriptions for District 27 East Boston 

○      La Vina workshop

○      June 24, 9a-4p

○      983 Bennington St., East Boston

●      Local Commitment opportunities: Spectrum Weymouth, BMC Brockton CSS, Pine Street Residential, BMC South End, Victory Programs

●      Mass State Convention (www.aamastateconvention.org ) November 10-12

○      Sturbridge Host Hotel

Treasurer Report - Paul T - report given, motioned and seconded, accepted 7:32

●      Beginning Balance: $4169.41

●      Contributions: $345.10

●      Disbursements: ($30.00)

●      Ending Balance: $4484.51

●      Prudent Reserve: ($500.00)

●      Available Balance: $3984.51

**$2134.51 following 6/19 accepted motions**

Committee Reports

Grapevine - Sarah (QMN)

●      Robyn: Literature Committee

○      Robyn will continue to serve the District in this role - Thanks Robyn!!

○      Literature price increase

■      If Central Services has stocked items, will offer at previous price until replacements needed

○      Literature Committee evaluating electronic payment platform

○      Next meeting July 10 (reschedule due to holiday)

Cooperation w/ Professional Communities (CPC) - Kim (Milton Farm)

●      N/A

Community Outreach

●      Braintree: Mike | Milton: Kim B | Quincy: David | Randolph: Kim B | Weymouth: Marie

Old Business

●      Open Positions

○      Archives - ( 3rd Thurs 7:30pm) - OPEN

○      Accessibilities - (3rd Wed 6:30 pm - OPEN

○      Chair - OPEN

○      Corrections - (4th Thu 7 pm) - OPEN

○      Two (2) Alt. DCMs - OPEN

○      Grapevine - OPEN

○      Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

○      Literature - (1st Mon 7 pm) - OPEN 

■      Robyn G to continue in position

○      Public Information (1st Thu 7 pm) - OPEN

○      Registrar - OPEN Keeping an ongoing list of who is there…

○      Web Site - (1st Wed 7:00pm ) - OPEN

●      District 8 will work with local facilities to secure May 19th, 2024 (Post-Conference Assembly)

●      Assembly hosting requirements/checklist: 

○      One large meeting room (recommended capacity: 140-170 people)

○      Three breakout rooms (recommended capacity: 40-50 people each)

○      Kitchen facility

○      Site availability: 7:30am - 5:00pm

○      Ensure facility has adequate WiFi to support virtual portion of hybrid assemblies

○      Special conditions and/or restrictions to make note of:

■      Handicap accessibility

■      Insurance requirements (Area 30 carries General Liability Insurance; this information available via Area Treasurer)

■      Special food requirements

■      Smoking policy

○      Site should be reasonably accessible by car with parking available

■      MBTA/bus accessibility is desirable if located in in the Boston area

●      Fall Fellowship event

○      Webb State Park - September 16 (reservation confirmed 6/19)

■      Date motioned, seconded, accepted 7:44

○      Matt E volunteering to be point person for event

■      Overall organization, shopping list, supplies

■      Recommendation for 2024: 2 grills (if possible)

○      2023 Fall Fellowship event spend: $975.28

■      Motion to increase 2024 budget to $1500.00, seconded, accepted 7:42

Monthly Reminders

●      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

○      serviceseminar@aaemass.org

●      Road Show - contact Kevin G

○      altchair@aaemass.org

New Business

●      GSR Packets: Click to get your GSR Packet PDF

●      Post-conference Assembly (hosted by District 27 in East Boston)

○      AA in Plain Language will contain disclaimer along the lines of “This is note a replacement for the Big Book of AA” 

○      AA General Service Instagram program approved

○      Grapevine working to secure funding for new app

○      Motion to grant Alt. Delegates full access to Delegate information was not passed

○      AA World Service working to provide more transparency

○      General Service Board to perform inventory prior to next Conference

●      NERF recap

○      Great event and learning opportunity

○      Pleased to see how much transparency when fielding questions

●      July 4th Alkathon hosted by Districts 7 & 8 (Flier here)

○      The Anchor

○      7 Hadassah Way, Hull MA

○      10am - 8pm

○      Hybrid Zoom info

■      558 075 0486 / 123456

○      Motion to provide $350 contribution for event seconded, accepted 8:15

■      Funds for food, space rental

●      District 8 literature/business cards/safety

○      Current stock nearing replacement level

■      $279 for 10k cards

■      $150 for 5k cards

○      Chris, Paul S to inventory current levels ahead of July meeting

○      Table decision to July meeting

●      Volunteering at area 30 meeting - confusion led to missed opportunity, but will revisit again in coming months for next opportunity

Tabled Business

Goals for 2022/23

●      Continue building Group participation in Area activities

○      No new suggestions; item remains open

What’s on your mind:

●      Paul S: pen pal update

○      NY GSO has existing procedure (and forms) for correspondence with inmates

○      Note, several letters exchanged outside of protocol

Bulletin Deadline: June 20

Motion to adjourn, seconded, accepted 8:28pm

DISTRICT 8 GSR MEETING   May 15, 2023

Attendees (in person) - Chris G - Fresh Start, Paul S - Quincy YP, David H - Fresh Start, Jerry - Quincy Monday Night, Marie - Fort Square, Jean - Braintree Tuesday Night, Matt E - Monday Big Book, Jeff B – 

Attendees (Zoom) - Steve P - Snug Harbor, Robyn G - Avalon, Mike - Quincy Mens Wed Nights, Kim - Milton Farm Group, Monday Big Book (Alt)                                                             

Meeting opened 7:02 PM, recorded via Zoom

AA Birthdays / Anniversaries since last meeting:

●      N/A

GSR Reports: What’s going on with your groups?

●      Fort Square anniversary meeting on June 16

○      Regular meeting time, to include food, speakers, fellowship, and fun

●      Fresh Start: Anniversary May 15

●      Snug Harbor anniversary July 16

●      Weymouth Avalon not meeting Wednesday, May 17

○      Update did not make Bulletin deadline; spread the word

Monthly Reports - 

Secretary Report - Jeff B - report given, motioned and seconded, accepted 7:13

●      April 17, 2023 with 15 members in attendance

●      GSR Report highlights:

○      Quincy Monday Nights meeting new meeting hours

○      Quincy Young People considering looking for a new hall

●      Secretary Report highlights:

○      Treasury, DCM, Secretary reports reviewed

●      DCM Report highlights:

○      NERF information shared for June 2-4 conference, Burlington MA

○      Website and Technology Committees temporarily merged

○      Archives has a safe that needs to be cracked

●      Treasurer Report Highlights:

○      April ending balance: $2843.41

●      CPC update:

○      Literature needed for Randolph, Milton, and Braintree

●      New Business highlights:

○      Discussion on District interest in hosting future Assembly

○      Discussion on District Fall Event

DCM Report - Paul S - report given, motioned and seconded, accepted 7:20

●      Area meeting attended via Zoom

○      Light agenda as Area meeting landed between larger Pre-, and Post-Conference Assemblies

●      Reiterate need for volunteers to support upcoming NERF

●      Reiterate need for volunteers/help for Assemblies

○      Districts can volunteer to provide snacks (pizza)

●      District 11 no longer functioning as bespoke District

○      All roles (Chair, DCM, Treasurer etc.) remain open

○      Outgoing role holders willing to assist transition if new volunteers step into vacancies

Treasurer Report - Paul S - report given, motioned and seconded, accepted 7:

●      Beginning Balance: $3334.41

●      Contributions: $865.00

●      Disbursements: ($30.00)

●      Ending Balance: $4169.41

●      Prudent Reserve: ($500.00)

●      Available Balance: $3669.41

Committee Reports

Grapevine - Sarah (QMN)

●      N/A

Cooperation w/ Professional Communities (CPC) - Kim (Milton Farm)

●      Kim: setting up/conducting trainings

●      David: asked for clarification for facilities to be stocked - Court House, Police Station

●      Mike: confirm Braintree PD stocked

●      Robyn: attended Literature Committee meeting for a run down of what’s involved

○      Noted need to ensure literature coverage for upcoming NERF

○      Robyn will attend June meeting  

Community Outreach

●      Braintree: Mike | Milton: Kim B | Quincy: David | Randolph: Kim B | Weymouth: Marie

Old Business

●      Open Positions

○      Archives - ( 3rd Thurs 7:30pm) - OPEN

○      Accessibilities - (3rd Wed 6:30 pm - OPEN

○      Chair - OPEN

○      Corrections - (4th Thu 7 pm) - OPEN

○      Two (2) Alt. DCMs - OPEN

○      Grapevine - OPEN

○      Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

○      Literature - (1st Mon 7 pm) - OPEN 

■      Robyn G to attend June 1st meeting

○      Public Information (1st Thu 7 pm) - OPEN

○      Registrar - OPEN Keeping an ongoing list of who is there…

○      Web Site - (1st Wed 7:00pm ) - OPEN

●      NERF (New England Regional Forum): June 2-4, Burlington MA

○      11 years before NERF returns to Massachusetts

○      Seeking volunteers

April 18, May 16 @ 7pm

Zoom ID: 849 9131 7479

Volunteering interest: nerf2023host@gmail.com

●      District stipend for NERF (recipients must be willing to help - not just attend - NERF)

○      Motion: three (3) $200 stipends

○      Seconded, accepted 7:34p

●      Hosting 2024 Assembly - location scouting updates:

○      North Quincy HS: Chris, not able to connect with appropriate representative

■      Will follow up for June District meeting

○      Abigail Adams: Doug, listed as ‘Under Construction’ Spring ‘24, but possible other schools can be made available

○      Quincy High: Kim, would need to complete form and set firm date

○      Curry College: Mike, main auditorium 200+ w/ breakout spaces, $1500 for full day + $300 per classroom

■      3rd Sunday of May typically Commencement

○      Quincy College: Jean, unable to connect with appropriate College representative

■      Recommend contacting “Events Department” or “President's Office”

●      Group will look to secure date as soon as possible

○      Pre-Conference = March

■      Considering first two weeks of March

○      Post-Conference = May

○      Area provides $2500 + insurance coverage for event hosting

○      Motion to table to next month, seconded, accepted 7:46

●      Fall Fellowship Event

○      Motion to host event at end of September or beginning of October

○      End of September, seconded, accepted 7:47

Monthly Reminders

●      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

○      serviceseminar@aaemass.org

●      Road Show - contact Kevin G

○      altchair@aaemass.org

New Business

●      GSR Packets: Click to get your GSR Packet PDF

●      Post-conference assembly - May 21, 2023, 10:00am - 4:00pm

○      Hosted by Hispanic District #27

○      East Boston High School

○      86 White Street

○      East Boston, MA 02128

■      Orientation: 9:15am

○       https://us02web.zoom.us/j/87568542784?pwd=ZVlXUEpXeHkvWHZiUFJWR2ZPVXpyUT09

○       Meeting ID: 875 6854 2784

○       Passcode: Area30

●      Paul S: relaying volunteer request from Virginia to help set up for Area meeting in Belmont

○      June 28th, 8pm

●      Chris: Pen Pal request from Brian (Norfolk)

○      Letter received at District PO Box

○      GSRs will bring request back to groups

●      Central Service Financial Statement: as of 3/23 $375k

○      Literature price increase July 1 (hardcover Big Book, Living Sober)

○      Other literature (GSO, Grapevine) prices to remain the same as long as inventory holds

●      Is Safety still a concern?

○      Will be discussed at Post-Conference Assembly

■      Yellow Card exists; does it need to be updated/amended?

■      Anticipate more information following East Boston meeting, May 21

●      June Bulletin deadline: Wednesday, May 22

Tabled Business

Goals for 2022/23

●      Continue building Group participation in Area activities

○      No new suggestions; item remains open

What’s on your mind:

●      N/A

Motion to adjourn, seconded, accepted 8:15pm

DISTRICT 8 GSR MEETING  from April 17, 2023

Attendees (in person) Chris G- Fresh Start, Paul S- Quincy YP, Jeff B- Monday Big Book (Alt), Jean- Braintree Tuesday Night, Mark- Walk the Talk, Jerry- Quincy Monday Night, Doug H- Tuesday Night Steppin Out- Matt E- Monday Big Book, Mike- Quincy Mens, Kim- Milton Farm Group, Matt- Interested AA, , , 

Attendees (Zoom) Marie R- Fort Square, Courtney- Weymouth Sat. Morning, Robyn G- Avalon, Matt J- Rule 62

Meeting opened 7:05 PM, recorded via Zoom

AA Birthdays / Anniversaries since last meeting:

●      Mark: 28 years!!

GSR Reports: What’s going on with your groups?

●      Jerry: reminder for Quincy Monday Night changed meeting hours (May 1, 2023)

○      Beginners 6:30p - 7:15p

○      Speaker meeting 7:30p - 8:30p

●      Paul S: Quincy Young People - losing a lot of meetings at Salvation Army (closed Monday holidays)

○      Considering looking for a new hall

●      Chris G: Fresh Start Considering looking for a new hall

○      Voting Monday

○      Options are: Stay put, Move to Knights of Columbus, or Merge with Quincy (Wednesday) 

●      Paul S: recently attended Burn the Boat

○      Group elected GSR, Alt GSR

Monthly Reports - 

Secretary Report - Jeff B - report given, motioned and seconded, accepted 7:18

●      Reviewed March GSR Reports

○      QMN schedule change

●      Reviewed March Secretary Report

○      Paul S - Good Shepherd meeting GSR feedback

○      NERASSA Albany discussion (stipend allocation)

○      Committee reports: CPC new chair (Pam)

○      Joint Treatment Facilities guest speaker (Mark)

●      Reviewed DCM Report- Posted on line as well. 

○      Paul S attended Area meeting as Interested AA

■      Discussion/approval of budget

■      Technology team seeking help/volunteers

■      Paul to share meeting minutes when available

■      Belmont location to be moved; new location TBD

●      Reviewed Treasury Report

○      Available Balance: $2834.41a fter prudent reserv e

DCM Report - Paul S - report given, motioned and seconded, accepted 7:34

●      Take from pauls email

●      NERF (New England Regional Forum) - June 2-4, Burlington MA

○      11 years before NERF returns to Massachusetts

○      Seeking volunteers

■      April 18, 7p

■      May, 7p

■      Zoom ID: 849 9131 7479

○      Stipends available

●      Website and technology committees have been temporarily merged

○      Very understaffed; concern that with so few people involved are overburdened and could burn out, resulting in the end of hybrid meeting support 

●      GSO conference end of this month

○      Survey remains available (and highly recommended) @ www.aaemass.org

○      Share to groups – Link: Survey

●      “Where Money and Spirituality Mix” pamphlet to remove suggested percentages

○      Group Conscience decision how to allocate

●      Archives has a safe that needs to be cracked - no questions asked

○      Safe is in the Archives, nobody knows the combination

Treasurer - Paul S - report given, motioned and seconded, accepted 7:35

●      Beginning Balance: $3361.21

●      Expenses (Rent): $30.00

●      Incoming Monies: $48.20

●      Allocated Funds: $0.00

●      Available Balance: $2834.41

Committee Reports

Grapevine - Sarah (QMN)

●      N/A

Cooperation w/ Professional Communities (CPC) - Kim (Milton Farm)

●      Literature for Randolph and Milton PD - Kim

●      Matt note Literature needed at Braintree PD - Mike

Community Outreach

●      Braintree: Mike | Milton: Kim B | Quincy: David | Randolph: Kim B | Weymouth: Marie

Old Business

●      Open Positions

○      Archives - ( 3rd Thurs 7:30pm)  - OPEN

○      Accessibilities - (3rd Wed 6:30 pm) - OPEN

○      Chair – OPEN

○      Alt Treasurer – Newly OPEN

○      Corrections - (4th Thu 7 pm) - OPEN

○      2 -DCM & 2 Alt DCMs - - OPEN

○      Grapevine - - OPEN

○      Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

○      Literature - (1st Mon 7 pm) - OPEN 

■      Robyn G to attend May 1st meeting

○      Public Information (1st Thu 7 pm) - OPEN

○      Registrar - OPEN Keeping an ongoing list of who is there…

○      Web Site - (1st Wed 7:00pm ) - OPEN

●      Pre-Conference Assembly recap

○      Plain Language translation of Big Book

■      Suzanne will be able to preview and report back to Districts

○      Safety in the Rooms

■      Does AA need to take a stance?

●      Traditions Workshop

○      Tuesdays, 6:30p

○      Contact either Mary Jane (serviceseminar@aaemass.org) or Paul S (pj.smith8289@gmail.com) for info

Monthly Reminders

●      Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

○      serviceseminar@aaemass.org

●      Road Show - contact Kevin G

○      altchair@aaemass.org

New Business

●      GSR Packets: Click to get your GSR Packet PDF

●      Post-conference assembly - May 21, 2023

○      Website not yet available

●      Discussion on hosting a future assembly

○      Suggestion to consider hosting something spring 2024 (either  March or May)

○      Fall event + Holiday Alcathons = a lot of volunteering requirements

○      Look into facilities to review at May 2023 GSR meeting; possible vote

■      North Quincy HS (Chris), Abigail Adams (Doug), Quincy HS (Kim), Quincy College (Jean), Curry College (Mike)

■      Breakout rooms necessary, advising at least 4

●      Discussion on Fall event

○      Vote to host 3rd event: motioned, seconded, passed (8:06p)

■      Will discuss event options at May 2023 GSR meeting

■      Food trucks?

●      Jerry notes that pre-Covid, District would host both events

●      Paul S notes that District 7 would likely contribute to assembly hosting tasks

Tabled Business

Goals for 2022/23

●      Continue building Group participation in Area activities

○      No new suggestions; item remains open

What’s on your mind:

●      Doug: Area 30 newsletter available for subscription on www.aaemass.org

●      Chris (for Jimmy P): Serenity Breakfast sponsored by Cohasset Lifeboat Group

○      Buffet breakfast & speaker

○      8:30a - 10:30a

○      Tickets $25

○      Seats available

Motion to adjourn, seconded, accepted 8:20pm

DISTRICT 8 MEETING

MARCH 20, 2023

Location: Quincy Point Cong. Church, 444 Washington St., Quincy

Officers Attending:

• Chair: Chris G.

• Secretary: Jimmy P.

• Alt. Secretary:  Jeff B.

• Alt. Treasurer: Paul S.

The meeting was called to order at 7:03 pm & opened with a Moment of Silence followed by the  Declaration of Unity, Statement of Acceptance, and the Mission Statement were read. After Anniversary the GSR Role, Traditions and Concepts were read.  Meeting was hybrid and recorded.

Introductions 

Attendees (in person)

Chris G - Fresh Start, Jeff B - Monday Big Book (Alt), David -  Fresh Start, Paul S - Quincy YP, Doug -  Steppin Out Tuesday, Jerry -  Quincy Monday Night, Jimmy -  Quincy Walk the Talk, Bob -  Interested AA, Marie -  Fort Square, Matt -  Monday Big Book, Mark -  Walk the Talk 

Guests  Suzanne -  Delegate to Area 30,   Virginia -  Area 30 Chair  

Attendees (Zoom)

Steve P - Snug Harbor, Kim B - Milton Farm, Robyn G - Avalon

Anniversaries since last meeting:  

Doug: 20 years!

Jimmy: 8 years on March 14 (Pi Day) 

GSR Reports What’s going on with your groups? 

• Jerry - Quincy Monday Night revised meeting hours

  • Beginners 6:30p - 7:15p

  • Speaker meeting 7:30p - 8:30p

  • Effective Monday, May 1

Monthly Reports - presented, Motions to accept, and voted 

Secretary Report - Jim P - report given, motioned and seconded, accepted 7:16 

• Celebrated 33 years for Kim

• QMN proposed changed hours

• Paul S - Good Shepherd meeting GSR feedback

• NERASSA Albany discussion (stipend allocation)

• Committee reports: CPC new chair (Pam)

• Joint Treatment Facilities guest speaker (Mark)

• Group decision to highlight Open Positions

• Mandy added to Community Outreach (Quincy)

DCM Report - Chris G - report given, motioned and seconded, accepted 7:19

• N/A: Position technically OPEN as of March 20 meeting

• Paul S attended Area meeting as Interested AA

  • Discussion/approval of budget

  • Technology team seeking help/volunteers

  • Paul to share meeting minutes when available

  • Belmont location to be moved; new location TBD

Treasurer - Paul S - report given, motioned and seconded, accepted 7:20

• Beginning balance: 3171.36

• Contributions: 474.85

• Disbursements: 330.00

  • NERAASA stipend: 300.00

  • Rent: 30.00

• Ending balance: 3316.21

• Less Prudent Reserve: 500.00

• Available balance: 2816.21

Committee Reports

Grapevine - N/A

Cooperation w/ Professional Communities (CPC) - Kim (Milton Farm)

• Booking new outreach

Corrections Chair (Margaret)

• Margaret contacted Chris G, Doug H directly for interested AAs to visit corrections facilities

Community Outreach

• Braintree: Kim B | Milton: Jay, Mike | Quincy: David | Randolph: Kim B | Weymouth: Marie

General Service Assembly

• Suzanne S (Area 30 Delegate) - spoke to group to highlight upcoming General Service Conference in New York City

• High-level review of Conference agenda

  • 84 items (14 new)

• Agenda items originate at Group level

• Advisory items/votes from Conference go to General Service Board for review

  • General Service Board generates quarterly updates on in-process items

• Questions can be emailed to delegate@aaemass.org

• Delegate information available in “Delegate Notes” section of www.aaemass.org website

• Area 30 pre-conference assembly, March 26, 2023, 9:15a - 4:00p

Lowell Catholic High School

530 Stevens St

Lowell, MA 01851

Committees Positions Volunteer(s)

• Archives - ( 3rd Thurs 7:30pm)  - OPEN

• Accessibilities - (3rd Wed 6:30 pm) - OPEN

• Chair - OPEN

• Corrections - (4th Thu 7 pm) - OPEN

• DCM & 2 Alt DCMs - - Chris and OPEN

• Grapevine - - OPEN

• Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

• Literature - (1st Mon 7 pm) - OPEN

• Public Information (1st Thu 7 pm) - OPEN

• Registrar - OPEN Keeping an ongoing list of who is there…

• Web Site - (1st Wed 7:00pm ) - OPEN

Community Outreach (spreading AA literature around police stations, hospitals)

• Braintree: Kim B | Milton: Jay, Mike | Quincy: David | Randolph: Kim B | Weymouth: Marie

OLD Business  

Open Positions

• 2023-2024

  • DCM (3)

    • Meetings: last Wed. each month

    • Assemblies (x5 annually)

      • Tabled, to be kept as Old Business

  • Alt Chair

Monthly Reminders - Updates

1. Group Conscience meetings facilitator - contact Mary Jane, Service Seminar Chair

   1. serviceseminar@aaemass.org

2. Road Show - contact Kevin G

   1. altchair@aaemass.org

NEW Business:

• Marie: NERAASA recap

  • Big THANK YOU to District and Area for stipend to be able to attend

  • Lot of Fellowship and breakout rooms

    • Great exposure to how Northeast region discusses Area matters

• Area hosting upcoming NERF in Burlington, MA, June 2-4

• Chris, Paul S, begin inventory literature for potential replenishment

  • Work ongoing

• Central Services literature price change effective June 1

• GSO literature price change effective April 3

  • 20% for books

  • 30% for pamphlets

  • E-books pricing will increase, timing TBD

  • First increase since 2014

• Tabled motion from previous meeting: purchasing replacement literature after price change (effort to support GSO)

  • Motion retracted

What’s on your mind:

• Paul S: emphasizing efforts to visit 1 Group per month; discuss GSR representation

  • Doug notes that it is possible that some meetings choose to not have GSR

• Jimmy P: Quincy Serenity Breakfast 

  • Saturday April 29, 8:30-10:30 am

  • Tirrell Room in Quincy, 254 Quarry Street

  • $25/person for full, hot, buffet breakfast and two great AA speakers

  • 
    

• Virginia: seeking volunteers for upcoming Assemblies

Tabled Business

Goals for 2022/23

• Continue building Group participation in Area activities

  • No new suggestions; item remains open

• Address upcoming calendar (Alcathons, Fall outing, etc.) in April meeting

Motion to adjourn, seconded, accepted 8:28

***  Meeting ended at 8:28 ***

DISTRICT 8 MEETING

JANUARY 16, 2023

Meeting Date: 1/16/2023 

Location: Quincy Point Cong. Church, 444 Washington St., Quincy

Officers Attending:

○      Chair/DCM: Chris G.

○      Secretary: Jimmy P.

○      Alt. Secretary:  Jeff B.

○      Alt. Treasurer: Paul S.

The meeting was called to order at 7:03 pm & opened with a Moment of Silence followed by the  Declaration of Unity, Statement of Acceptance, and the Mission Statement were read. After Anniversary the GSR Role, Traditions and Concepts were read.  Meeting was hybrid. 

Introductions 

Attendees (In Person)

Chris G

Fresh Start

Jimmy P.

Miracles

Gerry

QMN

Mandy

Fr. Start

Mike

Quincy Mens’ Wed

Marie

Fort Sq.

Mark

WTT

Attendees (Zoom)

Steve P

Snug

Jamie H

Q. Rec.

Matt J

Rule 62

Kim

Farm Grp.

Deb R

SS Group

Deirdre

Sun. Ser.

Jeff B.

MBB

Paul S

QYP

Anniversaries since last meeting:  

Marie 12/1 = 10 years

Gerry 8/22 = 29 years

GSR Reports What’s going on with your groups? 

Kim, Milton Farm Group

Milton Farm Group will host a Memorial Meeting on Saturday 2/11/23 @12-1:30 to honor the lives of the people from their group who have passed.  Food will be served.

Monthly Reports - presented, Motions to accept, and voted 

Secretary Report - Jimmy P - report given, motioned and seconded, accepted 7:15

●      Alcathons were a success for the most part

●      Alt Chair, DCM (x3) remain OPEN

●      Doug’s last meeting as Chair

●      Meetings will continue to be hybrid, equipment to be purchased for that purpose

●      Serenity Breakfast on 1/7/23 at Bay Pointe Waterfront Restaurant, Quincy.

DCM Report - Chris G - report given, motioned and seconded, accepted 7:17

●      NERAASA (New England + Northeast US) February 25-26, Albany NY

●      Flyer and pre-registration information available

●      Stipends (lodging, fuel) may be available, contact Chris G

Treasurer - Paul T - report given, motioned and seconded, accepted 7:19

●      Beginning balance: $3062

●      Alcathon came in under budget.

●      Zoom Acct. and A/V Equipment came in under budget

●      Alcathon generated about $1500 in donations

●      Well over 1,000 people attended the events (XMas=714, NYE=635)

●      Ending balance: $2481

Committee Reports

▪ Cooperation w Professional Community (CPC) - (2nd Thursday 7 pm) 

Kim (Milton Farm) 

●      Continue to do outreach, trainings

●      Nothing new to report except changing of chair people

▪ Archives - ( 3rd Tues 7:30pm)  - OPEN

▪ Accessibilities - (3rd Wed 6:30 pm) - OPEN

▪ Chair - OPEN

▪ Corrections - (4th Thu 7 pm) - OPEN

▪ DCM & 2 Alt DCMs - - Chris and OPEN

▪ Grapevine - - OPEN

▪ Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

▪ Literature - (1st Mon 7 pm) - OPEN

▪ Public Information (1st Thu 7 pm) - OPEN

▪ Registrar - OPEN Keeping an ongoing list of who is there…

▪ Web Site - (1st Wed 7:00pm ) - OPEN

Community Outreach

-Mandy asked about what Community Outreach is.

-Chris explained that each of the towns in the district has a member responsible for 

distributing AA literature to facilities like hospitals, police stations, etc.

-Mandy volunteered to replace Chris for the Quincy role, Marie volunteered for Wey.

Milton is Jay, Randolph and Braintree are Kim B.

OLD Business  

Open Positions

●      2023-2024

○      DCM (3) total needed.  Chris is one.  Two needed. Meets 4th Wed. of Month

○      Alt Chair position remains open depending on whether or not Jay wants it.

○      Committees Positions Volunteer(s) (see above)

Monthly Reminders - Updates

1.    Group Conscience Meetings facilitator - Katherine Service Seminar Chair serviceseminar@aaemass.org

2.    Road Show's  Get in Touch With Chris G.

NEW Business:

●      ALCATHON DEBRIEF

○      JIM AND MIKE had positive things to say about how both events were run.

○      Chris praised Paul T and Paul S for doing jobs of treasurer AND point person for both events.

○      Noise in the church upstairs was discussed.  Not much we can do.          Happened last minute.

○      Next year we will encourage groups to bring food in addition to books and coffee.

○      Suggested to purchase another coffee urn so we could have 2 ready at start

○      Suggested to inventory the closet at 444 Washington to make sure we don’t buy what we don’t need. Deb volunteered to do this with Paul S.

○      ZOOM MEETINGS WERE NOT WELL ATTENDED.  PERHAPS BETTER PUBLICITY FOR THE ZOOM-A-THON?

●      SERENITY BREAKFAST DEBRIEF

○      Well attended event.  Had to turn people away at the door.

○      Will hold another in April at same place with some improvements on layout

○      April 29, 2023.  

○      In the future it will be seasonal (Winter/Spring/Summer/Fall)

●      PAUL S. REPORTED ON ASSEMBLY LAST WEEK IN HANOVER

○      Budget was discussed.

○      Surplus leftover from Covid shutdowns among other things.  Money available for solid, creative ideas (BBs to prisons, for example). -> must complete proposal form and present to next assembly

○      Tech Committee got budget increase so they can host meetings without paying 3rd party for tech services.

○      There was talk of a Virtual Area (94th in N. America)  More details to follow

○      Stipends available for members who wish to attend NARAASA event in Feburary

■      Motion: 2 stipends for $300 each (Mandy, Marie) to attend NERAASA; seconded, approved 7:56

■      Chris to also contact District for remaining stipends available

○      Next Assembly will be held in MARCH IN BELMONT

What’s on your mind:

●      Fostering more interest in District-level service:

○      If possible, speak to personal benefits of District-level service work (attraction, not promotion) when sharing at meetings

○      Increase efforts to increase under-represented District cities/towns participation

■      Specific highlights included within Secretary Report?

■      Contact Bookies for highlighted towns? 

■      Brainstorm: Road Show enhancement/growth

Tabled Business

1.    Goals for 2022/23

■      AREA Assembly §  Commitment

            -Suggested that GSRs attend monthly meetings AND as many Assemblies as possible.

■      Building Group Participation in Area Activities

-Deirdre mentioned AA Comes of Age as a tool for members to realize 

importance of service work

-Paul S. discussed ways to attract reps from other towns not currently represented

-Deb suggested reaching out to the bookies of non-represented groups.

-Jimmy talked about undertaking a large scale effort to reach out individually to each 

group in the district to encourage representation.  More details will follow.

-Jamie asked about other than talking at group’s business mtg. What else can be done?

-Gerry reinforced speaking positively about service work around other group members

-Mark talked about mentioning the 3 legacies and fragility of the program for future AAs

■      Brainstorming - Carrying the Message

            -Jimmy mentioned his recollection of someone suggesting speaking about the 

positive impact service work has had on your program when speaking at 

commitments.

***Random Notes***

Motion to adjourn, seconded, accepted

***  Meeting ended at 8:27 ***

DISTRICT 8 MEETING

DECEMBER 19, 2022

Meeting Date: 12/19/2022 

Location: Quincy Point Cong. Church, 444 Washington St., Quincy

Officers Attending:

○      Alt Chair: Doug H.

○      Secretary: Jimmy P.

○      Alt. Secretary:  Jeff B.

○      DCM: Chris G.

○      Treasurer: Paul T.

○      Alt. Treasurer: Paul S.

○      20 Total Attendees 

The meeting was called to order at 7:03 pm & opened with a Moment of Silence followed by the  Declaration of Unity, Statement of Acceptance, and the Mission Statement were read. After  Anniversary the GSR Role, Traditions and Concepts were read.  Meeting was hybrid. 

Introductions 

Attendees (In Person)

Jimmy P Miracles On Sat.

Paul S QYP

Paul T Everybody’s Group

Doug H Steppin Out

Chris G Fresh Start

Tim Int. AA?

Mike Quincy Mens’ Wed.

Sarah QMN

Mark H. WTT

Omar QYP (non-GSR

Jeff MBB

Attendees (Zoom)

Steve P Snug

Jamie H Q. Rec.

Matt J Rule 62

Dianne T Wey. Sat. AM

Deb R SS Group

Mandy M Fort Sq.

Rick A Everybody’s

Kim Farm Grp.

Catrina Milton Highlanders

Anniversaries since last meeting:  Chris G. Dec. 15= 6 years

GSR Reports What’s going on with your groups?  N/A

Monthly Reports - presented, Motions to accept, and voted 

Secretary Report - Jim P - report given, motioned and seconded, accepted 7:15

●      Reporting that elections were held, results contained in prior months Secretary Notes

●      Alt Chair, DCM (x3) remain OPEN

●      Additional shuffling for Alcathon slots, published to District website

●      All slots filled

●      Paul S, Paul T leads for Xmas/NY sessions, respectively

DCM Report - Chris G - report given, motioned and seconded, accepted 7:17

●      NERAASA (New England + Northeast US) February 25-26, Albany NY

●      Flyer and pre-registration information available

●      Stipends (lodging, fuel) may be available, contact Chris G

Treasurer - Paul T - report given, motioned and seconded, accepted 7:19

●      Beginning balance: 3118.35

●      Collections: 175.86

●      Rent: 30

●      PO box rental (annual): 202

●      362.21

●      Alcathon allocation: 1500 (hall, supplies)

●      Prudent Reserve: 500

●      Ending balance: 1062.21

Committee Reports

▪ Grapevine- (4th Sun 7pm ) 

Sarah (QMN) 

            N/A

▪ Cooperation w Professional Community (CPC) - (2nd Thursday 7 pm) 

Kim (Milton Farm) 

●      Continue to do outreach, trainings

●      Northeastern Univ and others

▪ Archives - ( 3rd Tues 7:30pm)  - OPEN

▪ Accessibilities - (3rd Wed 6:30 pm) - OPEN

▪ Chair - OPEN

▪ Corrections - (4th Thu 7 pm) - OPEN

▪ DCM & 2 Alt DCMs - - Chris and OPEN

▪ Joint Treatment Facilities - (3rd Fri 7 pm) - OPEN

▪ Literature - (1st Mon 7 pm) - OPEN

▪ Public Information (1st Thu 7 pm) - OPEN

▪ Registrar - OPEN Keeping an ongoing list of who is there…

▪ Web Site - (1st Wed 7:00pm ) - OPEN

Community Outreach N/A

OLD Business  

Open Positions

●      2023-2024

○      DCM (3)

○      Alt Chair

○      Committees Positions Volunteer(s)

●      Volunteer List - update

●      Open slots: 12/25 @ 5pm, 12/31 @ 6pm - Chairs, speakers needed?

○      Dianne T to Chair Xmas slot

○      Doug to Chair NY slot

○      Group will provide cleaning supplies for both events

●      Slot Chair + 2 speakers required for hour prior to scheduled slot (confirmed for audience)

Monthly Reminders - Updates

1.    Group Conscience Meetings facilitator - Katherine Service Seminar Chair serviceseminar@aaemass.org

2.    Road Show's  Get in Touch With Chris G.

Tabled Business

1.    Goals for 2022/23

■      AREA Assembly §  Commitment

■      Building Group Participation in Area Activities

■      Brainstorming - Carrying the Message

NEW Business:

●      GSR Packets (available on district website for download)

●      Continue with hybrid meetings in 2023

○      AV equipment procurement ($272.25 +tax)

■      Projector

■      Microphone

■      USB ext. cable

■      Tripod

■      Camera

■      HDMI cable - 20ft

■      Zoom Annual Fee ($144)

●      Expires EOM December

○      Web fees: ~ $25.50/mo

○      Zoom: Motioned, seconded, accepted 7:48

○      Purchase AV equipment: motioned, seconded, dissented (Paul S), none swayed, accepted 7:50

What’s on your mind:

●      Paul S - thanking Doug for the Alt. Chair service over the past months!

●      Chris G - help grow the district; talk about the district in your meetings; outreach/emphasis; talk to group secretaries; group donations to district

●      Kim - Television commercial on ABC? Being investigated by AA as non-sponsored activity

●      Doug - facilitate purchasing Big Books for home group

***Random Notes***

Committee positions reminder - spread the word

●      Doug considering registrar position

●      Non-elected positions

Deb R to give Chris G hall code for Xmas Alcathon

Q: Is Quincy PD aware of Alcathon?

   A: Historically, no. Chris G will contact QPD in week leading up to events (non-motioned)

Q: How is donations box managed?

   A: Kept in kitchen

Central Service Phone volunteer (Xmas): 1 year sobriety needed, time volunteered in-person at Central Services Boston

Special Event: Jan 7 Serenity Breakfast at Bay Point, $20 (in Bulletin)

No additional Bulletin adds

Motion to adjourn, seconded, accepted

***  Meeting ended at 8:11 ***

From Area 30 Bulletin Items in our District   

 CLICK HERE FOR BULLETINS       

Meeting ended @ and I am responsible was read.